ACCOUNTANT/ ADMIN. ASSISTANT

  • Contract
  • Kakuma

RCK


DIVISION / DEPARTMENT: INSTITUTIONAL SUPPORT & DEVELOPMENT PROGRAMME
LOCATION: KAKUMA OFFICE

REPORTING LINES:
Post holder reports to: PROGRAM MANAGER – KAKUMA working closely with the Finance and Administration Officer
Staff reporting to this post: None

RCK PURPOSE: To safeguard and protect the rights and dignity of forced migrants and host communities through provision of legal aid, psychosocial support, advocacy, capacity building and promotion of inclusive governance.

JOB PURPOSE: Responsible for preparing financial reports, maintaining cash controls, posting accounting entries, maintaining accounts and ensuring proper implementation of accounting policies and procedures.

KEY RESPONSIBILITIES:
• Manage cash flow for Kakuma sub-office including transfers from the main office, payments and staff disbursements.
• Account for RCK assets in Kakuma and ensure up to date records including periodic asset verification reports are in place.
• Verify all supporting documents for authenticity before entering them in the accounting software system.
• Posting of Journals as directed by the Finance & Administration Officer.
• Ensure all suppliers and RCK liabilities in Kakuma are paid in good time.
• Ensure that high quality donor reports for Kakuma are provided in a timely manner.
• Charged with ensuring compliance to donor and statutory obligations for Kakuma sub-office.
• Accounting for all staff advances given in the Kakuma office and also for ISD functions and events.
• Participate in internal and external audits for the organization as well ensuring that all the requirements for Kakuma sub-office on the same are provided on timely basis and free of errors and mistakes.
• Support the Kakuma Programme Manager in administration work eg. office logistics, Flight bookings, staff welfare issues, leave management, asset insurance etc.
• Support the Finance & Admin Officer in preparing monthly, quarterly, year-end reports and any other donor reports. Ensure that Kakuma Sub-office submits the same reports for consolidation with the RCK Nairobi office, in a timely manner.
• In charge of filing of finance and admin documents for Kakuma Sub-office.
• Ensure implementation of accounting policies and procedures in Kakuma sub-office
• Induct and train other staff on finance and admin matters.
• Assist in other general duties as allocated by the supervisor.

QUALIFICATIONS & EXPERIENCE:

  1. Bachelor’s degree in Accounts, Finance, or related course from a recognized university
  2. Qualified Accountant (CPA).
  3. 2 years’ experience with a similar size organization in industry, or from practice.
  4. Knowledge and experience in use of accounting software packages.
  5. Experience working with I-tax, NHIF byproduct, and the NSSF portal.
  6. Proven experience in a fund-based accounting work.
  7. Working knowledge MS Office with an intermediate level of knowledge of Excel.
  8. An ability to write clear and concise reports; very good spoken and written English.

WORKING CONDITIONS:
The Job is complex, sensitive and stressful. Work requires willingness to work a flexible schedule and travel.

Behaviour Competencies:
• Work on their own initiative and within the larger Finance/ISD team
• High level of honesty, integrity and sense of confidentiality
• Initiative, excellent organizational ability, with attention to details and accuracy
• Show the desire for new and challenging tasks.
• Excellent people skills
• Ability to work within deadlines
• Good team player

How to apply

To submit your application, send a cover letter along with a detailed Curriculum Vitae indicating expected salary, 3 professional referees including your last supervisor and their email contacts, to be received by 5.00pm, Friday 5th November 2021.
Send your application to: The Recruitment Committee, Subject Line: “Application for Accountant/Admin. Assistant –Kakuma”
Email: [email protected]

Only successful candidates will be contacted. RCK is an equal opportunity employer.

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