Assistant Coordinator, Business Support

Canadian Red Cross

Title: Assistant Coordinator, Business Support

Location: Canada – British Columbia

Employment status: Canada – British Columbia

Salary band: $39,418 $49,272/ year

The Canadian Red Cross (CRC), an iconic brand and one of the most inspirational not-for-profit organizations on this planet, is seeking a Assistant Coordinator, Business Support to join our Assistant Coordinator, Business Support team.

You have a passion for helping others, and want to work with other dedicated individuals? By applying, you are taking a big first step to be part of an exciting organization.

At the Canadian Red Cross, we are guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience.

Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons to apply, particularly Indigenous Peoples, persons with disabilities, racialized people, and people with diverse gender identities and sexual orientations, and others who share our values and contribute to fostering an inclusive and diverse workplace.

We are looking for a Assistant Coordinator, Business Support,collaborating with the Manager, Administration for BC & Yukon, the Assistant Coordinator, Business Supports coordinates the general administrative support functions in BC & Yukon, with a focus on supporting the Burnaby Red Cross office.

In this role, you will:
Oversees and ensures smooth operation of the reception area and functions at the shared Burnaby office, including all aspects of the volunteer management cycle to support the team of volunteers to help manage it.

Acts as first point of contact with the general public at the Burnaby office; responds to general enquiries; provides information and directs the incoming calls to appropriate service department/program or other agencies and Accepts donations.

Supports logistic needs for BC personnel in relation to the Burnaby office. This may include coordinating building access and orientation to office machines and supplies or providing information about Vancouver area.

Ensures smooth operation and acts as first point of contact regarding shared equipment and spaces, supplies, and related administrative processes. This includes but is not exclusive to: shared fleet vehicles, virtual printer technology, postage and copying, general office supply ordering needs, key and alarm codes in coordination with Facilities, and oversight of the kitchen and photocopy room supplies.

Completes records management functions ensuring year-end and file storage or destructions processes are in line with society guidelines.

Supports Manager with producing reports for VP, and Program Directors/teams, and special projects as identified.

Provides administrative support to BCY Resuming Responsibly processes and meetings. Includes but is not limited to supporting and tracking office access, travel and meeting approvals, completion of required trainings and checklists, updating of documents and minute-taking.

Helps to coordinate Joint Occupational Health and Safety Committee meetings and related functions. Participates in the committee as a worker representative.

What we are looking for:
The minimum qualifications for this job are completion of a Community College diploma in Accounting, Finance or Administration

2-3 years of related experience, or an equivalent combination of education and experience. This position requires the satisfactory completion of a Canadian criminal record reference check.

Proficiency in the Microsoft Office suite. Above average Excel skills are required.

Ability to work independently , to take initiative, to prioritize and multi-task and also work well as part of a team

Comfortable with developing processes and practices

Ability to think creatively within defined policies

Experience in volunteer management is an asset

Fluency in a second language is an asset

Working conditions:
Valid Driver’s Licence is an asset

Work will occur at the office with the potential for hybrid work in the future. Hours of work are Monday to Friday between 8:30 – 4:30 exclusive of a 1-hour lunch (7 hours in total). Extended hours may be required during disaster response.

Full vaccination against COVID-19 is mandatory for this position and operation (the CRC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground)

If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential.

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