Bid Manager – HMG

DAI Global UK Ltd


DAI is seeking a Bid Manager to join our busy Business Development Team within HMG Business Unit. This will be a full-time role, permanent role based in our offices in Apsley (UK).

Please state your salary expectations (gross per annum) in your cover letter. Please note that you must be eligible to work in the UK to apply for this position.

DAI’s UK Business Development Unit is responsible for the identification of and bidding for new programme opportunities across the company’s technical portfolio. Its primary client is the UK Government (Foreign and Commonwealth Development Office), but DAI also bids for work with non-UK clients, including the World Bank and the Millennium Challenge Cooperation. 

The Bid Manager is critical to the business development process as they manage the preparation for and submission of competitive tenders. Working more closely with DAI technical, commercial and recruitment teams, as well as more senior business development staff, this includes reconnaissance visits to relevant geographies as well as project design, identifying team members and bid writing. As well as working on specific bids they also work more broadly to build relationships with experts and partners, build internal systems and keep internal systems up to date. Overall, they contribute significantly to the achievement of Business Development targets.

Key tasks, duties and responsibilities:

  • Business development: Day-to-day management of business development activities such as identifying and scoping out new business opportunities, preparing capability statements, meeting potential partners and experts, and preparing other relevant documentation.
  • Portfolio management: Plan and deliver a portfolio of proposals using DAI’s proposal management methodology, submitting proposals that are compliant and high scoring and provide required financial return to the business.
  • Proposal Planning and Production: Manage and deliver proposal plans, ensuring all activities are identified, are appropriately organised and resourced to deliver required objectives, and comply with the DAI business development and proposal management framework. Key elements to be planned for specific proposals and their associated programme include: technical methodology; design and recruitment of proposed team; consortium partnerships; operational and managerial requirements; and programme budget. Manage handover of winning contracts to the relevant Delivery Unit team.
  • Proposal and Programme Scope Definition: carry out research, workshops, incubators and reconnaissance visits to scope out and agree the approach to the proposed programme, providing the foundations for preparing detailed technical and commercial proposals. Work with both business development, technical and delivery colleague to identify DAI’s key value proposition(s) in our approach to a given proposal, ensuring it is supported by DAI’s relevant past experience and other evidence.
  • Delegate tasks to more junior proposal team members, and provide support/oversight as required e.g. preparation of past performance references, CVs, research etc.
  • Proposal Governance: ensure proposal compliance with DAI’s wider proposal, programme and portfolio management decision-making structures and processes.
  • Document Preparation: Write first drafts of text so that they are ready for review or submission.  Collate and edit sections prepared by different authors in line with DAI’s style guidelines and formatting of text.
  • Pipeline of Experts: Working with other bid team members, develop job descriptions for key programme roles to be nominated in the proposal. Develop and maintain a database of potential candidates, working closely with the recruitment team and utilising DAI’s networks, standard recruitment tools and engagement processes so that the best candidates are nominated in DAI’s bids.
  • Budgeting and Costing: Monitor collection of relevant budget information. Ensure bid team has full understanding of and compliance with clients’ commercial protocols as set out in tender instructions as well as ensuring compliance with DAI’s internal processes for preparing commercial proposals. Ensure full understanding of commercial evaluation criteria across bid team. Raise any concerns on budget with more senior staff members. Support Bid Director in commercial negotiations with partners or individuals.
  • Stakeholder Management (Internal): support internal stakeholders (e.g. Technical Leads, Pricers and Recruiters) through the day-to-day management of proposal related activities being undertaken across different teams within DAI, or helping senior colleagues manage internal relationships.
  • Client, Partner and Expert Management (External): Help manage external stakeholders’ (e.g. clients, partners and technical experts) by carrying out standard activities and providing support to others. Standard activities include contacting potential partners, holding initial partner meetings, working with selected partners to receive their inputs on time and to the required standard, close liaison with external bid design company, preparing clarification questions for the client, undertaking professional communications with the client, interviewing potential external experts to be nominated in the bid.

Qualifications, knowledge, skills and experience:

Essential:

  • Demonstrable relevant work experience.
  • Bachelor’s degree in a relevant field or equivalent experience.
  • Previous track record of project or proposal management.
  • Demonstrable understanding of and interest in international development and working in an international/multi-cultural environment.
  • Knowledge of / experience of working with Foreign, Commonwealth and Development Office (FCDO) or other major bilateral/multilateral donors.
  • Excellent communication skills both written and verbal with demonstrable ability to write technical text.
  • Proven organisational skills.
  • Proven experience of team working and ability to work across multiple teams at the same time.
  • Proactive, assertive and action-oriented with strong intellectual agility and ability.
  • Excellent interpersonal skills – able to establish and maintain positive working relationships both internally and externally.
  • Able to operate effectively, even when things are not certain or the way forward is not clear. For example, embraces change, staying focused, positive and effective. Addresses problems without clear solutions, making substantial progress.
  • Resourcefulness: secures and deploys resources effectively and efficiently. E.g. seeks best approaches to conserve resources and minimise waste.
  • Ability to work under pressure and to tight deadlines.
  • A strong eye for detail.
  • Ability to communicate effectively in English.
  • Advanced level of MS Office.

Desirable:

  • Post graduate degree in a relevant field or equivalent experience
  • Experience supporting consulting services or international development projects
  • Experience of quality management systems
  • Ability to communicate effectively in at least one other language

Travel:   Occasional travel may be required to any of DAI’s operating locations and other locations as needed

The salary offered will be commensurate with relevant experience. DAI offers a generous benefits package and there are several day-to-day perks of working at DAI that help keep us happy and motivated! Closing date for applications is 28th October 2021.


Region:

London and the southeast

Location:

Hemel Hempstead

Application notes

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, or national origin.

You will be pleased to know that we strive to uphold the highest ethical standards and that we are working with our clients to reduce the opportunity for people who are known to have breached ethical standards to work in our field.  Any staff and/or consultant contract with DAI, therefore, will be subject to satisfactory reference checking and vetting. 

If this role sounds interesting and you would like to be part of DAI’s growing business, bidding for and managing donor-funded projects round the world, we look forward to hearing from you.

Please mention unjobvacancies.com when you apply for this position.

Apply now