Chief Field Office, P3, FTA, Donetsk, Ukraine

  • Contract
  • Ukraine

UNICEF Global


UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

Under the guidance and supervision of the Chief Field Operations, the Chief Field Office (CFO) is accountable for managing and leading the total programme commitment of a field office within a country programme. The CFO represents UNICEF in his/her Area of Responsibility (AoR, Donetsk and Luhansk FO), leads and coordinates the various program sectors and operational service teams ensuring the delivery of quality results in accordance with UNICEF’s programme of cooperation, country programme management plan and overall vision set forward by the Representative.

KEY END-RESULTS EXPECTED

1. Effective management of UNICEF presence, staff and assets in the Area of Responsibility

2. Effective knowledge management systems adopted and utilized to strengthen area/country programme management.

3. Situation Analysis prepared and updated; critical programme intervention points and measures identified; and programme work plans, recommendations and reports prepared.

4. Programme funds optimally used.

5. Programme monitoring and evaluations effectively conducted to improve programme performance, and programme status reports timely prepared.  Gender/sex disaggregated data and inputs relevant to the country programme are provided as an integral part of programming.

6. Rights-based and results-based programming approach fully incorporated into all phases of programme and project processes.

7. Commitment and institutional capacities of the national and local partners effectively gained and established.

8. Rights perspective and advocacy at the national, community and family levels incorporated in policy analysis for establishing and elevating UNICEF’s credibility in national and international policy debates.

9. Effective partnerships and collaboration achieved and maintained for advocacy, technical cooperation, programme development/management/coordination, information sharing and networking.

KEY ACCOUNTABILITIES and DUTIES & TASKS 

Within the delegated authority and the given organizational set-up, the incumbent may be responsible for all or most of the following areas of major duties and key end results.

Effective management of UNICEF presence, staff and assets

Represent UNICEF in the area of responsibility, by participating in meetings and events, moving forward the agenda for children. Engage with the local de-facto authorities to ensure UNICEF humanitarian response programme has necessary access to beneficiaries and stakeholders and is implemented within the expected timelines and standards of quality. Facilitate, take and implement measures to ensure safety and security of UNICEF staff and assets, including access to the area. Effectively lead the Field Office team and manage the performance and conduct of the staff members to deliver results for children. Initiate and implement specific measures to improve staff welfare in the area of responsibility.

Knowledge Management for Programmes

Ensure that area/country programmes are supported by knowledge management through data collection and analysis, complete and accurate reporting as well as participation in the Programme Knowledge Network system of “lessons learned” and other corporate-level databases. Participate in information exchange through donor and media visits as well as in the development of training and orientation material.

Programme Development and Management

Identify critical intervention points and measures by administering a consistent and transparent monitoring system; analyse field level and area-specific socio-political-economic trends and their implications for ongoing programmes and projects. Draft changes to/or prepare programme work plans as required. Prepare program recommendations for inclusion in formal programme documentation, and new approaches, methods and practices. In close coordination with the programme team, drafts area-specific programme workplans, monitors compliance and provides support and guidance to the programme team in order to meet objectives. Identifies human resources requirements and on-going staff development needs.

Participate in priorities and strategies, strategic programme planning discussions and the formulation of the outcome and output results, related indicators, baselines, targets and means of verification, ensuring alignment with the UNICEF’s Strategic Plan, UNICEF’s global sectoral strategy and the country programme as well as government plans and priorities. Prepares relevant programme reports required for management, donors, budget reviews, programme analysis, annual reports, etc.

Prepare WASH donor proposals, ensuring alignment with the WASH output results in the country programme. Provide technical advice to WASH section staff on all aspects of programming and implementation. Draft documentation for programme reviews and analytical statements on progress and constraints of WASH outcome and output results. Provide technical and operational support throughout all stages of programming processes for the achievement of the WASH output results.  Ensure effective collaboration with other UNICEF sectors, where needed.

Optimum Use of Program Funds

Establish and supervise programme work plans and monitor progress and compliance.  Monitor the overall allocation and disbursement of programme funds, making sure that funds are properly coordinated, monitored and liquidated. Take appropriate actions to optimize use of programme funds. Ensure programme efficiency and delivery through a rigorous and transparent approach to programme planning, monitoring and evaluation.

Programme Monitoring and Evaluations

Undertakes field visits and ensures that his/her staff conduct field visits to monitor and assess programme implementation and decides on required corrective action. Carry out a rigorous and transparent approach to evaluate and participate in the major programme evaluation exercises in consultation with the Representative, the Operations Officer, the Evaluation Officer and others to improve efficiency and quality of programme delivery. Participate in annual sector review meetings with government counterparts.  Ensure the timely preparation of annual program status reports. Monitor, report and certify the use of sectoral programme resources (financial, administrative and other assets), verify compliance with approved allocations, organizational rules, regulations/procedures and donor commitments, standards of accountability and integrity. Report issues to the Chief of WASH/CSD, for timely resolution. Participate in monitoring and evaluation exercises, programme reviews and annual sectoral reviews with government and other partners and prepare reports for the Section Chiefs and CO management.

Rights-Based and Results-Based Programme Management Approach

Adopt rights-based programmes approach in the formulation of programme goals and objectives and development of strategies and implementation frameworks. Formulate consistent and effective planning, design, implementation, monitoring and/or evaluation of programmes and projects. Bring coherence, synergy and added value to the programming planning and design processes using a results-based management approach to programme planning and design. Prepare and submit viable recommendations on project implementation, alternative approaches, and optimal utilization of resources that contribute effectively to the fulfilment of the rights of children and women, and recommendations on programme, new initiatives and management issues to ensure achievement of stated objectives.

Local Capacity Building/Sustainability
Whenever possible, create opportunities for the authorities and service providers with technical support and guidance to plan and organize training programmes for the purpose of capacity building and programme sustainability. Ensure the building and reinforcing of the commitment and institutional capacities of the local implementing partners with a strategic approach to partnerships.

Rights Perspective and Advocacy at the Government, Community and Family Levels

Promote the organization goals of UNICEF through active advocacy and communication in line with UNICEF advocacy guidelines and strategy.

Partnership, Coordination and Collaboration

Develop partnership and collaboration with internal and external counterparts, de-facto authorities, including those of the UN and national partners, in order to improve the ability to collect and disseminate development data and information, exchange information on programme/project status and implementation and movement/distribution of supplies. Linkage to the Regional Programme Knowledge Network to ensure the availability of current and accurate programme data. Collaborate with the Operations Section to establish and maintain sound internal controls supportive of programming endeavours and to coordinate financial and supply management requirements and accountability. Produce materials for WASH programme advocacy to promote awareness, establish partnerships and support fund-raising. Plans, develops and implements sectoral programme(s) by collaborating with the government and other partners. Provide leadership in provision of technical advice, negotiation, advocacy and promotion of area/country level goals, leading to agreement on practicable and priority actions to be supported by UNICEF programme and country level cooperation.

To qualify as an advocate for every child you will have…

Education: An advanced university degree in one of the following fields is required: social sciences, international relations, public administration, government and public relations, public or social policy, sociology, social or community development, or another relevant technical field.

Experience: A minimum of five years of professional work experience in filed office management, programme management, planning, monitoring and evaluation, project administration or another relevant area is required. Experience working in an emergency context and developing country is considered as an asset. Relevant experience in a UN system agency or organization is considered as an asset. Familiarity/ background with armed-conflict related emergency is considered as an asset.

Language Requirements: Fluency in English and Russian is required. Knowledge of another UN language or local knowledge of the duty station is considered as an asset. 

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are: Leading and Supervising [II],Analyzing [II], Persuading and Influencing [II],  Formulating Strategies and Concepts[II], Relating and Networking [II], Creating and Innovating [II]

Technical Knowledge: 

Specific Technical Knowledge Required: Management and leadership of a small-size field office. Rights-based and Results-based approach and programming in UNICEF. UNICEF programme policy, procedures and guidelines in the Manual.

Common Technical Knowledge Required: Methodology of programme/project management. UNICEF programmatic goals, visions, positions, policies and strategies. Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches. UNICEF policies and strategy to address on national and international issues, particularly relating to conflicts, natural disasters, and recovery. UNICEF emergency programme policies, goals, strategies and approaches. Gender equality and diversity awareness.

Technical Knowledge to be Acquired/Enhanced: UN policies and strategy to address international humanitarian issues and the responses. UN common approaches to programmatic issues and UNICEF positions. UN security operations and guidelines. Security Management training for members of Security Management Team. UNICEF policies, strategies promoting and supporting gender equality and diversity.

View our competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

“UNICEF has a zero-tolerance policy on sexual exploitation and abuse, and on any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.”

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