Deputy General Coordinator in Charge of Programmes

Doctors of the World - Médecins du Monde

Deputy General Coordinator in Charge of Programmes

Doctors of the World – Médecins du Monde

Maiduguri, Nigeria

JOB DESCRIPTION

Under the supervision of the general coordinator, you have the responsibility to oversee the implementation of project activities and to ensure their overall quality. You also guarantee the integration of the different programme components.

You directly supervise the pharmacy coordinator, the health coordinator, the MEAL advisor and the grants officer. You have a functional link with the health referent at the headquarters, while working in close collaboration with all support department coordinators and the different field coordinators.

Your main responsibilities are the following:

Context analysis, needs assessment and strategic planning

  • Ensure monitoring of the humanitarian situation in Borno State as well as in other areas of interest in the country
  • Provide monthly updates on the humanitarian and epidemiological situation and cross-check information shared by different sources
  • Inform the general coordinator about any specific humanitarian or epidemiological situation that could lead to a specific response or an adjustment of the operational approach
  • Suggest new assessments and new programmatic developments when needed
  • Coordinate the organisation of ad-hoc needs assessments as well as the deployment of the emergency response team when needed
  • Support the general coordinator in developing and rolling out the operational strategy
  • Contribute to the writing and the review of the country policy paper
  • Formalise the emergency preparation scenario
  • Co-lead the organisation and the facilitation of a strategic reflexion
  • Participate to the steering committee for the transition modality assessment consultancy

Programme coordination and supervision

  • Ensure quality and timely implementation and follow-up of the programmes in their different aspects, inform the general coordinator of any specific difficulties and share propositions
  • Co-lead the development of the overall operational strategy, ensure qualitative evaluation of remote activities
  • Make sure the different components of the programmess are consistent and coherent
  • Support the programme team in the identification and development of partnerships
  • Ensure the good management of the pharmacy and the availability of quality drugs
  • Ensure the overall responsibility for financial management of the programmes
  • Monitor expenditure and budget compliance on a regular basis, report any concerns to the general coordinator and develop plans to mitigate any under or over expenditure
  • Ensure regular communications are maintained between the different departments involved in the programmes and act as a mediator when needed
  • Facilitate a Covid-19 prevention policy for the staff.

Team management

  • Ensure recruitment, management and appraisal of subordinate staff
  • Develop a team dynamic, facilitate meetings, coordination, communication and information sharing
  • Pilot the nationalisation process of key staff and develop a culture of staff empowerment
  • Support the development of a training plan for the programme team

Monitoring and reporting

  • Ensure a monitoring and evaluation framework is in place
  • Lead the revision of the mission’s monitoring tool when needed
  • Ensure programme date are collected on a monthly basis and integrated into the monitoring tool
  • Carry out monthly reviews of the programmatic achievements, set up corrective measures when needed
  • Provide technical support and guidance to the MEAL advisor
  • Contribute to the organisation of external evaluation when requested
  • Contribute to the preparation of monthly situation reports
  • Participate in the writing of proposals and donor reports

Meetings, coordination and representation

  • Participate in MdM coordination meetings and other meetings called by the general coordinator
  • Make sure the programme team staff participates in the relevant humanitarian coordination meetings
  • Lead the external coordination with other health actors, build solid relationships and establish adequate information sharing channels with them
  • Develop constructive collaboration with authorities and ensure good information sharing with them
  • Support the general coordinator in the event of donor field visits or meetings.

PROFILE

  • Medical or public health profile
  • At least 3 years of experience in a similar position
  • Experience with an international NGO working in emergency contexts, managing programmes, preferably within the health sector
  • Experience of project planning, budget holding, proposal and report writing, multi-sectoral or multi-grants programming management
  • Experience in partnerships
  • Plan, manage and adapt a project, including in emergencies
  • Knowledge and understanding of project management tools (logical framework analysis, project cycle management, objectives and indicators etc.)
  • Ability to have a global overview of a program (not only on medical plan)
  • Analyze and summarize the issues and challenges in the region
  • Analyse the context and the consequences of an intervention, assess the risks and constraints, and identify priorities
  • Understrand and analyse a health context, health problems and data
  • Create and choose appropriate indicators for the project
  • Manage and follow a budget
  • Leadership
  • Solution oriented
  • Interest for human rights and international humanitarian aw
  • Writing skills, communication skills
  • Decision taking
  • Adaptability
  • Sense of initiative
  • Organizational skills
  • Sens of priorities
  • Interpersonal skills
  • Participation/contribution to a team
  • Resistance to stress
  • Languages: fluent English mandatory
  • You embrace the core values and support the proactive philosophy of Médecins du Monde.

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