Development Events Coordinator

Museum of Contemporary Art Toronto Canada


Position Summary

Location: Toronto, Ontario
Closing on: May 1 2022
Start Date: April
Employment Type: Part time contract to December 31, 2022
Reporting to: Director of Development
Hourly Rate: $23-$25/hour, estimated 20 hours per week in the spring, increasing to 40 hours in the fall/winter

The Development Events Coordinator provides critical day-to-day operational leadership in the sustainability, functionality and growth of MOCA Toronto’s signature and cultivation event, donor stewardship and third-party facility rental programmes.

The Development Events Coordinator will support the Development team, planning and delivering a roster of special events to engage, sustain and enhance relationships with corporate sponsors, individual donors, members, external vendors, partner organizations and other MOCA stakeholders.

The successful candidate will collaborate with colleagues across departments as well as the Board of Directors and committee-level volunteers. They will work closely with the Director of Development to oversee event management via a CRM platform and the direct coordination of high-quality, event-based programming.

The Development Events Coordinator will also oversee MOCA’s modest facility rentals programme by responding to external inquiries and be the on-site point person for third-party rentals.

This position is ideal for a motivated self-starter who is passionate about delivering exceptional customer service and has three or more years experience managing high-profile fundraising events and reaching ambitious revenue targets.

Responsibilities

Events

  • Oversee the development and direct coordination of MOCA’s events portfolio, including an annual gala, fundraising events, exhibition receptions and Museum tours
  • Coordinate day-to-day event management, developing and delivering an event strategy in collaboration with MOCA staff, partners and suppliers
  • Adhere to set event timelines, budgetary parameters and legal, best practice and contractual compliance
  • Monitor, evaluate and act on feedback and post-event survey results to ensure MOCA supporters have an outstanding events experience
  • Negotiate best deals and obtain value for money from events suppliers while maintaining goodwill and cooperation among suppliers and partners
  • Work across departments to coordinate a programme of innovative and exciting receptions and events
  • Collaborate with the marketing team to implement event marketing and promotions to maximize event fundraising revenues
  • Conduct prospect identification and research and write proposals/reports as required
  • Coordinate the participation of colleagues across the organization to support MOCA’s event portfolio

Administration * Process financial contributions and receipts and continuously monitor event expenses and revenues

  • Ensure the timely acknowledgement and recognition of MOCA event sponsors and donors on print, online and on-site signage
  • Maintain accurate contact records in organizational constituent relationship management (CRM) database
  • Track event-related activity, interactions and correspondence
  • Ensure privacy and data quality controls
  • Produce reports as requested

Additional * Support departmental evaluation and reporting strategies

  • Contribute to annual and longer-term development strategies
  • Participate on Board, ad-hoc and internal committees
  • Maintain and build strong working relationships with MOCA members, staff and volunteers
  • Represent MOCA in Toronto’s larger cultural, philanthropic and professional communities
  • Actively research and keep up-to-date on portfolio-relevant trends, innovations and technologies
  • Be an informed member of Development team, and make creative connections between people, projects and programs to increase revenues and stakeholder engagement
  • Participate in and support additional fundraising initiatives and/or organizational projects as required

Qualifications

Experience and Skills

  • A minimum of three years of hands-on experience in managing high-profile fundraising events reaching six-to-seven-figure revenue targets
  • Proven ability to successfully develop, cultivate, solicit, close, and steward event sponsors and major donors
  • Outstanding social and relationship management skills
  • Highly effective written and verbal communication skills
  • Proven strength in working with complex budgets and creating financial reports
  • Highly adept in working with relational databases and/or CRM platforms, preferably Tessitura and ArtifaxEvent
  • Advanced Microsoft Office skills

Experience working with board and committee-level senior volunteers is considered a strong assetExperience working at multi-stakeholder, not-for-profit environments is considered an assetPersonal Attributes

  • Professional and polished
  • Social and personable
  • Highly organized and detail-oriented
  • A strong multitasker
  • An agile problem solver
  • Thrives in a dynamic and fast-paced environment
  • Proactive, demonstrates initiative
  • Takes ownership and is accountable
  • Interest in contemporary art

Equity and Diversity

MOCA Toronto advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.

MOCA Toronto is committed to ensuring that MOCA Toronto is an inclusive space where community members are treated with respect and dignity. MOCA Toronto encourages applications from everyone, including but not limited to women, indigenous peoples, visible minorities, people with disabilities and persons of all sexual orientations and gender identities.

Job Types: Part-time, Fixed term contract

Salary: $23.00-$25.00 per hour

Schedule:

  • Day shift
  • Monday to Friday

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