Save the Children - USA
The Director, USG Project Management, oversees a sub-set of high-priority USG awards within the Department of Education and Child Protection (DECP) within our International Programs Division. You will provide project management support and coordination between home office and in-country colleagues implementing Education and Child Protection awards, and will serve in a key leadership role on the project team, bringing together technical assistance, award management, and MEAL functions for successful project delivery. You will help to deliver on Save the Children’s commitment to the highest quality programming: providing proactive quality assurance and problem solving; ensuring open communication and a collaborative approach across all stakeholders; and maintaining a reputation for excellence with our donors through responsive client management.
What You’ll Be Doing (Essential Duties)
Project Management and Quality Assurance (60%)
- Lead cross-functional (award management, technical assistance, MEAL) project management and quality assurance for a sub-set of high-priority USG awards within Save the Children US’s Department of Education and Child Protection
- Provide line management to expatriate key personnel, as needed
- Maintain familiarity with the requirements of the agreements – both program description and standard provisions – and monitor compliance, providing guidance to the (Chief of Party (CoP), or other program lead) and program team when discrepancies arise or the client must be updated
- Coordinate the development, review, final approval, and timely submission of all technical/programmatic documents, products or other deliverables that will be submitted to USAID, the prime, ministry of education, or other project stakeholder
- Work closely with the CoP to monitor the progress of work plan implementation; identify and organize any resources necessary from SCUS to address implementation challenges
- Flag immediately any serious issues to SCUS technical, MEAL and award management supervisors; examples include: suspicion of fraud, slow burn rate, lack of performance on deliverables, HR issues, issues with partners or CO support processes/teams, changes in context, or donor-expressed concern
- Identify training needs, and develop and provide training to headquarters and country office staff on USAID project management and compliance
Communications and Knowledge Management (20%)
- Lead the creation and maintenance of project communications plans, including communications with a wide range of internal and external stakeholders
- Develop/manage templates/systems for managing data, information, etc. pertaining to programs
- With the Chief of Party (or similar project leadership), maintain and facilitate regular communication with
- relevant USG counterparts according to project communication plans; coordinate with SCUS technical advisors to share project updates and technical progress with relevant staff in USAID/Washington, and
- counterparts in partners’ headquarters offices in the US, organizing regular meetings to ensure effective working relationships and proactively address any relationship issues that may arise
- Maintain and facilitate regular communication with all internal project stakeholders per the project management plan to ensure effective internal working relationships; respond in a timely fashion to individual requests for information
- Maintain and circulate minutes of conversations, including agreed action items to stakeholders as is appropriate
- Respond to requests for information about the project from SCUS and SCI teams, e.g. communications, monitoring and evaluation information, resource development, and donor, as appropriate
- Create and maintain a knowledge management plan for all key project documents; ensure project team provides archive of all technical products, including IEC materials, to DECP
- Maintain a current Past Performance Review for the programs, aligned to donor agreements and requirements, and respond to NBD requests for PPR updates
Planning and Operations (20%)
- Coordinate the development of an annual technical assistance plan (including MEAL), inclusive of SCUS TA and external consultants and STTA
- Support the recruitment and deployment of consultants and STTA
- Support the development and review of scopes of work; identify consultants; work with finance to arrange contracts; review draft reports or other deliverables; sign off on final reports or other deliverables, as appropriate
- Ensure technical advisers are aware of project progress, the needs for their support, and budgeted expectations for LoE and TA trips
- Make regular TA visits (as provided for in award agreement) to the project to review progress and support key activities, as appropriate and budgeted. Annual trips are ideal but there is a minimum expectation for a startup trip and one for close out.
- Support strategic / annual planning processes
- Support the search for match funding through coordinating with SCUS Resource Development colleagues
- Support project start up/close-out
- Participate in and advise on the timely recruitment of key technical staff
- Conduct an initial visit to support establishment of relationships with key partners – prime, subs, SCI staff, USAID, MoE, others
- Support the development of the PMP and annual plans
- Along with CoP and Award Management, Grants and Contract and Finance representatives, support preparation of the close-out plan for the project
- Bachelor degree or equivalent experience, plus at least seven years of related experience
- Demonstrated knowledge of USAID and regulations
- Proven USAID project management experience
- Demonstrated successful organizational and problem solving abilities, with a proven ability to monitor and advance multiple priorities concurrently
- Proven ability to successfully communicate and collaborate with internal and external individuals, teams, partners and networks at all levels
- Demonstrated successful ability to work independently and demonstrate initiative
- Proven ability to engage and deliver successful results in prolonged and multilayered negotiations
- Professional proficiency in written and spoken English
- Professional proficiency in MS Office suite
- Willingness and ability to travel domestically and internationally up to 25%
- Demonstrated commitment to diversity, inclusion, and belonging
- Proficiency in French, Spanish, or Arabic
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
*Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with allpeople to fight for equal rights, justice, inclusion, and belonging.*
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.
How to apply
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