EDITORIAL ASSISTANT

United Nations


The position is located in the Journal Unit, Central Planning and Coordination Division (CPCD), Department for General Assembly and Conference Management in New York. The Journal Unit is responsible for the daily preparation and publication of the UN Journal. The UN Journal is a complete picture and historical record of the life of United Nations Headquarters on any given day – what meetings are being held, when and where, what topics are being discussed and what documents are the basis of those discussions. The incumbent reports to the Supervisor of Journal Unit.

Responsibilities

Under the general supervision of the Supervisor and the guidance of the Journal Project Manager, the incumbent is responsible for the daily preparation including proofreading and correction of the Journal of the United Nations in English and in French in PDF and digital versions.

  • Producing the digital journal via the Journal Content Management System (JCMS) platform.
  • Liaises with all stakeholders (submitters, translators, technical support staff and senior managers) to ensure a timely publication of the Journal in all six official languages of the United Nations.
  • Collects and screens all texts submitted for next day publication on the schedule of official meetings and their summaries, other informal meetings, events and announcements.
  • Verifies the accuracy of the information with a wide array of executives and managers within the Secretariat, Permanent Missions and various offices of the United Nations system.
  • Screens, edits, revises in English and French, the draft copy of the publication following editing rules, terminology bulletins and guidelines using eLUNA , eLUNA search, ODS and UNTERM.
  • Makes decisions in the absence of the Supervisor on the specific information to be published in any given issue.
  • Ensures typographical accuracy in conformity with UN editorial rules and style; performs desktop publishing functions of the digital Journal. •Independently responds to queries from submitters, translators and text-processing units, etc. concerning the Journal contents.
  • Ensures that all staff in the Unit receive technical support, including help with the operation of software.
  • Assists the Supervisor in the administrative aspects of the Unit.
  • Performs general office management functions for the Unit.
  • Trains and supervises junior staff.
  • Provides training to new submitters
  • Carries out other tasks requested by the Supervisor and the Project Manager; covers other General Service staff functions when they are absent.

Competencies

Professionalism – Knowledge of the activities of intergovernmental organizations and intergovernmental processes; Ability to do research for terminology and reference using online search engines; Ability to research and organize information; Knowledge and understanding of formal and informal meetings in an IGO or international organization setting; Ability to work under pressure and without supervision; Adapt to second shift working hours which extend beyond regular hours. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by

professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women

and men in all aspects of work.

Teamwork – Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group

decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of seven (7) years of experience in desktop publishing, copy editing or proofreading is required.

Experience in online search engines for terminology and referencing is required.

Experience in social media outreach is desirable.

Supervisory experience is desirable.

Experience in working on Websites is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The incumbent will be required to work from 10:00 a.m. to 6:00 p.m. based on staffing capacity (subject to change). Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of

the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.

Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST..

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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