Coastal First Nations - Great Bear Initiative
The CFN-GBI is a not-for-profit Society established in 2003 that is owned and operated by a unique alliance of First Nations on British Columbia’s North and Central Coast and Haida Gwaii. The principal goal of this group is to restore and implement ecologically, socially, and economically sustainable resource management approaches on the Central and North Coast and Haida Gwaii. To learn more about us at www.coastalfirstnations.ca
PROTECTING OUR COAST. BUILDING OUR ECONOMY.
A unique alliance of nine BC First Nations, creating jobs for the future and protecting the Great Bear Rainforest.
Who we are looking for:
You are personable, positive individual with a minimum of 3 years Human Resources and Administration experience. You have the ability to multi-task, have great attention to detail and enjoy working in a fast-paced growing environment. You find it easy to work independently and take the initiative where needed. You are also a collaborator and thrive working in a supportive team environment. You are tactful, emotionally intelligent, are eager to make a positive impact, have a passion to help others and crave meaningful work.
What we offer:
We offer meaningful work. We give back to our communities, our land, our sea, our economy, and our environment. In addition to working with an inclusive, supportive, caring group of people, we offer a competitive compensation package which includes:
Three (3) weeks annual vacation
An additional two (2) weeks paid time off during the festive season
One (1) additional paid week off for cultural/family leave
A generous registered pension plan
A healthy extended benefit plan
A chance to make an impact while being part of a progressive, dynamic team
About the position:
Position: HUMAN RESOURCES AND OPERATIONS ASSISTANT
Reports to: DIRECTOR OF OPERATIONS
Location: VANCOUVER, IN PERSON
Start Date: ASAP
Salary range: $55,000 – $60,000.00 per annum (negotiable, commensurate with experience)
Status: FULL-TIME, PERMANENT
The Operations Department of Coastal First Nations – Great Bear Initiative underpins the work of the entire organization including:
coordinating short-term and long-term planning
providing human resources administration
creating and managing policies and procedures
maintaining electronic filing systems
ensuring risk mitigation and compliance
overseeing administration in both office locations, Vancouver and West Vancouver
coordinating internal and external meetings.
As a key employee on the Operations Department Team, and reporting to the Director of Operations, the Human Resources & Operations Assistant will provide administrative support to the Operations Director by organizing the operations department, creating and maintaining paper and electronic filing systems, coordinating meetings, taking and distributing minutes, creating a variety of documents, templates and reports, creating a Health and Safety Program, and coordinating human resources functions. The Human Resources & Operations Assistant will also work closely with the Finance Department and Senior Policy Advisor. This role also covers the receptionist when required.
The Human Resources & Operations Assistant is responsible for the following key areas:
Updates Human Resources documents, such the employee policy manual, orientation manuals, forms, and documents
Creates and maintains highly confidential employee filing systems and ensures contents are compliant
Develops and maintains a system for tracking reviews and leaves
Administers benefit and pension programs
Updates and conducts the onboarding and off boarding of employees
Together with the management team, creates a Health and Safety Program
Coordinates all functions related the Health and Safety Program
Ensuring compliance with PIPA and other relevant legislation
Coordinates learning and development opportunities for individual employees as well as the leadership team
Works closely with the Executive Assistant and Payroll Coordinator
Organizes meetings, manages priorities, and communicates effectively
Provides administrative support to the Director of Operations by creating high-level correspondence, and preparing memos, letters, templates, and documents
Provides support to the Senior Policy Advisor with document management and meeting coordination
Manages data: collecting, sorting, and filing
Creates and maintains electronic filing systems (scanning, uploading) which are efficient and allow for easy retrieval of documents and information
Distributes documents to relevant managers and employees
Ensures accurate minutes of meetings are recorded, filed in Teams/SharePoint and distributed
Tracks follow-up and action items and decisions
Manages paper filing systems
Provides back up support to the reception area when required
Updates policies, procedures, and templates
Liaises with the Finance team to provide general support
Communicates and interacts with the team, to build relationships and support effective operations
Maintains positive relationships with internal parties:
employees and program managers
boards, committees, and representatives of member Nations
Determines most efficient means of communication
Is a proactive, solutions-oriented member of the team
Engages in scheduled management and employee meetings
Celebrates successes and troubleshoots challenges
Follows-up on action items, completing tasks and documenting results
Chairs meetings as needed, and staff meetings on a rotational basis
Other related duties as required.
Education and Experience
At least 3 years of progressive administrative responsibilities and Human Resources experience is required
Post-Secondary education in the areas of Human Resources, business, business administration or a relevant field of study is an asset
Previous working knowledge and experience working with Indigenous organizations and communities is a definite asset
Experience maintaining employee files and administering benefits
Minimum of 2 years’ experience participating in Health and Safety Programs
Solid working experience with the use of Microsoft Office 365 applications including Teams, SharePoint, Zoom, Word, Excel, and Outlook
Proven ability to edit, write and format reports, templates, and other documents
Experienced in electronic file management
Skill Sets and Competencies
Strong personal interest and commitment to Coastal First Nation – Great Bear Initiative’s mission and vision required
Good understanding how a non-profit society operates
Good understanding of Human Resources Legislation (Human Rights, Canadian Labour Code, PIPA, WCB, etc.,)
Practical experience and strong competence with Microsoft Office applications and video conferencing software required
Able to organize, schedule and host a variety of meetings, both in person and virtual
Able to forge strong relationships with a variety of employees, managers, partners, vendors, and partners
Exceptional oral and written English business communication skills
Highly organized, detailed oriented and able to prioritize tasks with good time management skills
An effective communicator, collaborator and team player who is able to work independently as well as collaborating with others
Able to exercise diplomacy, tact and good judgment when problem solving, and recognizing scope of authority and in protecting confidential information
How to Apply:
Interested candidates are invited to submit the following to careers at no later than Friday June 24, 2022, at 5:00 pm PST.
A letter of interest, outlining how your previous experience and education would support this position.
A most recent C.V.
Contact information for two references.
The successful candidate must provide references and a clear criminal records check. We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis. As this is a unique opportunity we welcome and are open to discuss flexible arrangements. We thank all applicants for their interest; only those selected for an interview will be contacted.
Persons of Indigenous ancestry will be given preference. s16(1) CHRA.
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