Org. Setting and Reporting

This position is in the Human Resources Management Section of the United Nations Mission in South Sudan, Juba. Juba is classified in the “E” category and as a non-family duty station. The incumbent reports to the Chief, Human Resources Management Section through Head of Client Support Unit.

Responsibilities

Within delegated authority, the Human Resources Officer will manage the Travel/Visa/ Monitoring of Uniformed Personnel Team and be responsible for the following duties: Administration of entitlements • Provides guidance to managers, staff members and Individual Uniform Personnels (IUPs). • Provides advice on interpretation, application, modification and implementation of policies, regulations, and rules. Reviews and provides advice on exceptions to policies, regulations, and rules. • Administers and provides advice on salary and related benefits, entitlements and travel. • Determines and recommends benefits and entitlements for personnel based on contractual status. • Reviews policies and procedures and recommends changes as required. Uniformed Personnel, Travel and Visa • Reviews and certifies supporting documents related to Individual Uniformed Personnel administrative and financial requests and provides policy and procedural guidance. • Ensures proper implementation of rules, regulations, instructions, and supplementary directives in the areas of travel and general services for uniformed personnel. • Develops, implements, and improves internal procedures and processes related to all aspects of travel, represent the mission in related conferences or meetings, programme delivery activities or for monitoring and evaluation work. • Liaises with counterparts from RSCE, Embassies and the South Sudanese Ministry of Foreign Affairs and/Immigration for a timely processing of entitlement, claims and visa applications. • Approves within Mission Travel requests in UMOJA. Budget and Finance • Takes the lead with respect to Travel and Uniformed Personnel Travel in the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued. • Coordinates the production of related mission reports. • Defines requirements and work with sections/units with respect to improving budget reporting systems and cost-effective utilization of program resources. • Develops procedures and implements same to ensure that accounting and financial management controls are consistent with UN policy and practice. • Supervises and/or provides guidance on financial administration and management information issues and practices to junior colleagues. Other duties • Plans, implements, and monitors the activities/performance of the IUP monitoring and Visa unit Teams and its staff. • Oversees the identification of office technology needs and maintenance of equipment, software and systems. • Prepares various written outputs, e.g., management briefings, analytical reports, background papers etc. • Perform other duties as assigned by the supervisor.

Competencies

PROFESSIONALISM: Knowledge of human resources, administrative, budgetary and financial policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

A high-school or equivalent diploma is required.

Job – Specific Qualification

Technical or Vocational Certificate and/or training in human resources management, business or public administration, social sciences, education or related field is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in human resources management, travel and visa, administration or related area is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree. Experience in coordination and planning of activities related to Human Resources, Travel and Shipping is required. Experience with the travel module in Enterprise Resources Planning (ERP) platform, such as UMOJA is required. Experience working in a post conflict environment outside of your home country is required. Experience in the United Nations system administrative, budgetary, finance and human resources rules and regulations is required. Supervisory experience is desirable. Experience administering Individual Uniformed Personnel is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.