Malaria Program Coordinator – National Position

Plan: Plan International

Dimensions of Role

  • Reports to the DCOP and provides specialist guidance and support on Malaria programming in line with the approved Program Unit (PU) annual plan and relevant policies
  • Has no delegated authority to approve Program Outlines and payments;
  • A member of the Program Unit Management Team (PUMT) and advises the PUMT on programming issues;
  • Represents Plan at district and County stakeholder forums/networks, consultative sessions, or conferences on Malaria programming initiatives.

Key End Results and typical Responsibilities

Operations and project management

  • Overall responsibility for effective and efficient management of the Global Fund Malaria project consistent with the project management cycle;
  • A good understanding of Plan procedures, systems and guidelines;
  • Initiate and maintain regular minutes of project team meetings;
  • Reporting in line with the donor contracts and compliance requirements;
  • Ensure monitoring systems are in place and that project reviews are carried out periodically in conjunction with the team, local stakeholders and project partners;
  • Travel as dictated by the need of the project.

Program development

  • Facilitate community empowerment and capacity building program activities through linkages and collaboration with partners at grassroots level. This involves working with communities providing skills and know-how to enable them to spearhead Malaria prevention and control activities;
  • Ensure all relevant authorities are included in the planning and implementation of projects as appropriate;
  • Proactively contribute to programme development and strategy.

Program management

  • Ensure familiarity with donor compliance issues, ensuring all projects are compliant with these and Plan procedures;
  • Ensure appropriate administrative, financial and logistical Plan systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
  • Ensure Plan complies with all legal and bureaucratic requirements in country;
  • Ensure regular communications are maintained;
  • Responsible for the preparation of projected expenditures quarterly;
  • Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposals.

Other key deliverables

  • Maintain good inter-team communications, engender good team dynamics, and take suitable action when problems occur;
  • Responsible for ensuring adequate linkages with decentralized agencies of the Ministry of Health;
  • Carry out representation with other NGOs, UN agencies, local and national government bodies, donors and other relevant parties;
  • Ensure all relevant parties are kept informed of Plan activities as appropriate (e.g. donors, health authorities etc.);
  • Be the project contact with press and media, in discussion with CD, and capable of giving media interviews.

Child Protection & Gender Equality Mainstreaming

  • Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, child protection, Code of Conduct and the related mandatory reporting responsibilities.

Dealing with Problems

Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.

  • Ability to think strategically, recognize program and persuade colleagues of Malaria program opportunities that Plan should exploit;
  • High degree of capacity to resolve a wide range of challenges related to Malaria programming;
  • Providing leadership and advice on Malaria programs.

Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives


  • A degree in Environmental Health, Health Promotion, Public Health or equivalent qualification;
  • Additional qualifications and experience in project management, report writing and social/community development skills will be an added advantage;
  • Ability to co-ordinate holistic and integrated project planning, implementation, monitoring and evaluation
  • A minimum of 3 years practical experience working with rural communities;
  • Experience of donor liaison;
  • Ability to work with teams, communicate and coordinate with government departments and other agencies at various levels;
  • Experience in financial, budget and administrative management or related issues;
  • Knowledge of strategic planning processes and theories of child-rights programming;
  • Knowledge of development issues, trends, challenges and opportunities and implications to community development;


  • Proven ability to develop project proposals and concepts;
  • Excellent networking and partnership building skills;
  • Research, analytical and problem-solving skills;
  • Good communication, facilitation and report writing skills;
  • Strong team-building and motivational skills;
  • Strong negotiating, strategic thinking and influencing skills;
  • MS office skills.

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