Manager Program Coordination

Nuclear Waste Management Organization (NWMO)


Location Toronto Employment Category Regular Full-Time Department Project Management Office Job Reference 10151

The Nuclear Waste Management Organization (NWMO) is responsible for the safe, long-term management of used nuclear fuel in Canada. The approach it is implementing, known as Adaptive Phased Management (APM), involves developing a centralized underground repository, supported by a robust social and technical research program in collaboration with Canadian universities, consultants and international waste management organizations.

Manager, Program Coordination

Reporting to the Senior Manager, Project Controls, the Manager, Program Coordination is responsible for the management of approved resources and funding programs and project controls of site selection activities, and ensuring schedule integration of siting deliverables with both the Project Management Office and the broader NWMO organization. In addition, the Manager, Program Coordination will also assist in managing the application of project / work management governance, tools and processes to various programs and projects within the NWMO.

Responsibilities

Manage project controls and oversee contract administration on funding agreements with communities and organizations in the APM site selection process:

Implement resource and funding programs of a value in excess of $10 million by managing pre-approved budgets within each siting area. Prepare monthly and annual forecast projections based on input from the Engagement team and oversee the change management process for all funding re-allocations on the site selection program.

Manage integrated and cross-departmental schedules for the NWMO siting regions, and support Municipal and Indigenous Siting Directors in ensuring key schedule dates and milestones are maintained across various NWMO departments to support their Engagement programs.

Establish performance measures and metrics for projects and develops processes to collect and manage the required data.

Manage project requirements with finance, procurement and legal (processes, procedures, record keeping).

Work collaboratively with internal Project Controls team to ensure alignment of corporate objectives.

Manage resources and funding programs with communities and organizations in the APM process by ensuring all documentation received from communities and organizations is compliant with the NWMO’s Funding Standard and other relevant procedures.

Review all funding proposal requests from communities and organizations and recommend financial controls / reporting requirements for funding agreements in accordance with the applicable procedures. Ensure all agreement reporting is compliant with those pre-defined financial controls, and coordinate this information with internal engagement, legal and finance staff. Recommend payments be made in accordance with various community agreements, based on the compliance status of reporting received.

Oversee and coordinate integrated planning for the NWMO’s Municipal and Indigenous engagement groups, ensuring that local and regional engagement work plans, schedules, and milestones are captured in integrated schedules and coordinated with the broader NWMO organization to help ensure compliance with corporate targets. Lead integrated planning sessions with the broader NWMO organization in support of short and long-term organizational goals and support various NWMO departments in planning their program needs with engagement teams in both siting regions.

Support the development of project management / work management governance and assist in its successful implementation on various programs and projects across the NWMO as required. Assist internal NWMO staff with the application of project management tools, processes and procedures to their work programs to help improve planning, management and performance measurement against initial baseline plans throughout the organization.

Provide direction to departmental staff, establish clear roles and responsibilities and annual performance objectives as well as provide regular performance feedback, coaching and training.

Participate in siting project management and decision making with senior management. Respond to concerns around schedule or budget that could impact corporate objectives.

Initiate review of governance and QA activities associated with site selection and engagement. This includes reviews and reissue of documents as needed for audits and other management system activities.

Establish short and long term business plans and strategies to meet organizational and departmental objectives.

Liaise with NWMO Finance and Business Planning & Cost Management to ensure APM business plans, activities and budgets are accurately captured and reflected in financial budgets and business plans.

Ensure employee health and safety, supporting a strong safety culture and ensuring employee activities meet or exceed the health, safety and environment requirements as outlined in NWMO policies, procedures and standards.

Manage escalated issues with community leaders on resources and funding programs. Upon request, may provide financial support to communities directly.

Perform other duties as required.

Qualifications and Experience

A university degree in a relevant discipline such as business, finance, public administration, or engineering.

More than 12 years’ experience in related positions, including but not limited to experience in project management, contract management, and/or managing the administration of funding programs / grants in the government, education or not-for-profit sectors

PMP designation would be an asset.

Sound knowledge of professional project management practices.

Hands on experience managing business plans and budgets.

Experience managing staff.

Experience in supporting committees with agendas and actions tracking.

Demonstrated communication (written & verbal) and relationship building skills that positions the candidate to be part of engagement team, working effectively with communities and building sustained partnerships.

Demonstrated confidence and experience gained through working with executives at senior level and participating in senior management meetings.

Ability to influence others at all levels of the organization.

Demonstrated knowledge, skills and ability to manage personnel and helping to create a strong safety culture

Excellent planning and organizational skills including a track record of managing multiple deadlines

Ability to influence others at all levels of the organization.

An in depth understanding of both technical and social aspects of the NWMO’s Adaptive Phased Management site selection process would be an asset.

This is a management level position requiring regular extended hours and some travel.

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements.

We offer a competitive base salary, pension and health care benefits package.

NWMO currently operates in a hybrid work model of 3 days in the office and 2 days working from home. NWMO also has a vaccination policy in place.

The NWMO is committed to contribute to Reconciliation in all our work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, the NWMO actively seeks Indigenous peoples, visible minorities, women, people with disabilities, and additional diverse identities for our workforce. We will provide accommodation to applicants with disabilities. If you require accommodation, please contact us.

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