National Consultant – Support the virtual event development and facilitation for the MOU signing ceremony and the GRB practical handbook roll out


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; the achievement of equality between women and men as partners and beneficiaries of development; human rights; as well as humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The 2030 Agenda for Sustainable Development recognizes that progress on Gender Equality is fundamental for realizing human rights for all and achieving sustainable, equitable, inclusive societies. It clearly articulates the critical importance of women’s political and economic leadership for delivering on the broader promise of the 2030 agenda of “Leaving no one behind”. Sustainable Development Goal (SDG) 5 of the 2030 Agenda for Sustainable Development is to “achieve gender equality and empower all women and girls.” SDG Indicator 5.c.1 “Proportion of countries with systems to track and make public allocations for gender equality and women’s empowerment” has been recently reclassified as Tier II by the Inter-Agency Expert Group on SDGs. The indicator measures progress towards Target 5c of the SDGs to “adopt and strengthen sound policies and enforceable legislation for the promotion of gender equality and the empowerment of all women and girls at all levels”. It links the policy and legal requirements for gender equality with resource allocations for their implementation. By making these allocations public, governments commit to higher levels of transparency and accountability in budget decision-making.

Gender Responsive Budgeting (GRB) seeks to ensure that the collection and allocation of public resources are carried out in ways that are effective and contribute to advancing gender equality and women’s empowerment. It should be based on in-depth analysis that identifies effective interventions for implementing policies and laws that advance women’s rights. It provides tools to assess the different needs and contributions of men and women, and boys and girls within the existing revenues, expenditures and allocations and calls for adjusting budget policies to benefit all groups.

Since 1985, Thailand has made efforts to fulfill its commitment to the United Nations Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) and other human rights treaties. The Gender Equality Act, adopted in 2015, was the first legal instrument in Thailand to both define and prohibit gender discrimination. Since then, provisions in the 2017 Constitution also prohibit discrimination on the grounds of sex and affirm the principle of equality between men and women. The 2017 Constitution also set out a commitment to introduce gender budgeting. The Royal Thai Government has committed to the localization of the SDG with a specific focus on SDG 5. This has been demonstrated in the 12th National Economic and Social Development Plan (NESDP 2017-2021) with a clear objective to foster greater equity.

Several gender-responsive budgeting-related measures were introduced in the early 2000s, including the institution of Chief Gender Equality Officers in line ministries, setting up of Gender Focal Points and emphasis on sex-disaggregated data and gender analysis work. The Government in 2014 noted the need to strengthen GRB in its review of the implementation of the Beijing Declaration and Platform for Action. It noted that there is a need to raise awareness on the importance of establishing financial benchmarks, with associated means of tracking expenditure on gender equality; implement targeted financing for gender equality and women’s empowerment; promote gender-responsive budgeting, and ensure that women’s organizations, at all levels, can access funding mechanisms.

UN Women has been in a longstanding partnership with the Royal Thai Government, especially the Department for Women’s Affairs and Family Development (DWF), the Ministry of Social Development and Human Security, through the collaboration on Ending Violence Against Women, Women, Peace and Security as well as promotion of women’s leadership and political participation. Realizing Gender Responsive Budgeting (GRB) is a crucial tool to redress gender inequalities, UN Women Thailand has been developing a strategy on GRB implementation including capacity building and awareness-raising at national and local levels. Local governments play crucial roles in translating national policies – including gender equality policies – into locally relevant policies, strategies, and concrete programmes. Women and girls have different public service needs and priorities. This is due to gender-based ideas about their roles and responsibilities, and the division of labour that these ideas support. Translating national objectives into locally relevant ones gives local governments an opportunity to identify the different needs and priorities of women and men, girls and boys in their communities, and to develop local policies that best respond to these differences.

In this regard, UN Women is seeking for a national consultant to provide services for the development and facilitation of virtual event on the signing ceremony of MOU on Gender Responsive Budgeting (GRB) and the rollout of the GRB practical handbook which will take place on Wednesday 15 December 2021 from 10.00-12.00 hrs.

Duties and Responsibilities

Under the supervision of the Programme Analyst, UN Women Thailand, the primary role of the Consultant includes:

1. Co-management of registration of participants:

  • Coordinate with UN Women and the Department of Women Affairs and Family Development (DWF) the registration of participants: creating, dispatching and managing the registration links including the development of automatic messages for notifying participants about their registration.
  • Support the development of invitations and registration emails.
  • Provide onboarding support to all attendees, presenters, and ensure options for testing and troubleshooting.
  • Develop guidelines for using Zoom (or other agreed platform) for attendees, speakers and facilitators.
  • Ensure that all participants who register before and during the event receive links for the events.

2. Facilitate Sessions’ platform logistics:

  • Provide a venue for hosting the online event.
  • Create the Zoom (or other agreed platform) webinars in coordination with the content providers. Keep all of the details (title, description and date) in sync as well as ensure that speakers are added as presenters.
  • Develop relevant zoom backgrounds, event banners and transition slides between sessions for the virtual meetings in consultation with UN Women and DWF.
  • Manage any recording of the representatives and speakers of each organization in advance of the MOU signing ceremony and then present in the platform by the event organizer such as videos, etc.
  • Record all sessions and provide recordings of all sessions to UN Women and the DWF after the event.
  • Ensure the smooth operation of the virtual event and that the website and meetings are mobile compatible.
  • Coordinate with UN Women and DWF linking communication platforms to the web page or social media.

3. Coordinate the work of technical facilitators (Hosts) and assisting speakers:

  • Provide technical support (with or through the technical hosts) to the session organizers, speakers and facilitators by providing inputs into how to translate the substantive messages into online content and by coaching them in advance of their session.
  • Support the development of the methodology for online sessions.
  • Project all content that will be used during the session (e.g. slide shows, videos, audio, presentations etc.) to the screen.
  • Organize technical test calls for all sessions prior to the meeting with all speakers and facilitators if needed.

4. Overall event management:

  • Coordinate and communicate with UN Women and DWF and respond to queries and demands.
  • Overall support to event facilitation including an arrangement of speakers for the panel discussion.
  • Closely monitor the progress of the preparation and report to UN Women and DWF regularly.
  • The service provider focal point should be available for the entire duration of the contract to assist and ensure smooth coordination.
  • Provide a 3-5-page lessons learned report on success and challenges encountered in organizing the online event, including recommendations for similar events in the future.

Expected deliverables and timelines

No.

Tasks

Deliverables

Target Dates

1.

Develop an event work plan

Event Workplan

25 November 2021

2.

Manage to pre-record sessions recorded in advance of the MOU signing partners

Video records of MOU signing parties

30 November 2021

3.

Overall event management including facilitating Sessions’ platform logistics and simultaneous interpretation, and coordinating the work of technical facilitators in assisting speakers

Smooth and completion of the event

15 December 2021

4.

Reporting

Brief Report

20 December 2021

Supervision
The consultant will work under the direct supervision of Programme Analyst, UN Women Thailand, who will be responsible for the quality assurance of the deliverables.

Contract period and work location
The time required for the consultancy is from 22 November to 31 December 2021. The consultant is expected to provide on-site support for the virtual event on 15 December 2021 from 10.00-12.00 hrs.

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies:

  • Excellent analytical skills
  • Strong networking skills
  • Strong inter-personal skills, communicate effectively with staff at all levels of the organization
  • Ability to work in a highly pressured environment

Required Skills and Experience

Education:

  • At least Bachelor’s in communication, Social Sciences, Organizational Leadership, Marketing, or a related field.

Experience:

  • At least 2 years´ experience of an event or virtual event development, facilitation, and management for United Nations and other intergovernmental organisations.
  • Familiarity with UN agencies, government agencies and/or non-profit organisations is preferred.
  • Computer literacy (MS Word, MS Excel, MS PowerPoint).

Language requirement and report writing skills:

  • Proficiency in English and Thai.
  • Proven experience in report writing and technical consultancy on thematic areas of gender.

Evaluation

Applications will be evaluated based on the cumulative analysis:

  • Technical qualification (100 points); weight: (70%)
  • Financial proposal (100 points): weight (30%)

A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria: Technical Evaluation Criteria

Obtainable Score

A) Education

  • At least Bachelor’s in communication, Social Sciences, Organizational Leadership, or a related field.

15%

B) Experience skills

  • At least 2 years’ experience of an event or virtual event development, facilitation, and management for United Nations and other intergovernmental organisations.
  • Familiarity with UN agencies, government agencies and/or non-profit organisations is preferred.
  • Computer literacy (MS Word, MS Excel, MS Power Point).

55%

C) Language and report writing skills

  • Proficiency in English and Thai.
  • Proven experience in report writing and technical consultancy on thematic areas of gender.

30%

Total Obtainable Score

100%

Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview.

Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Submission of application
Interested candidates are encouraged to submit electronic application to [email protected], with cc to [email protected], no later than 18/11/2021.

Submission package includes:

  • Cover letter outlining relevant work experience and updated CV;
  • UN Women Personal History Form(P11);
  • Minimum of one writing sample;
  • Financial proposal which shall specify a total lump sum amount, breaking down the daily professional fee, proposed number of working days for each deliverable. Please see the financial proposal template as below:

Items

Amount

1. Develop an event work plan

2. Manage to pre-record sessions recorded in advance of the MOU signing partners

3. Overall event management including facilitating Sessions’ platform logistics and simultaneous interpretation, and coordinating the work of technical facilitators in assisting speakers

4. Reporting

Total financial proposal

Statement of Diversity and Inclusion

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.?

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.?

UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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