National Knowledge Management Communication Consultant

  • Contract
  • Bishkek

UN Women


Background

UN Women Country Office and International Alert – Kyrgyzstan are partnering on the initiative and building on a new SIDA 2021 intervention, that focuses on SGBV-prevention and advocacy for gender equality , to develop foundations for larger expert networking and knowledge sharing to reshape existing and future approaches. The goal is to transform the attitudes towards SGBV-prevention programming and improve cooperation and exchange of knowledge and innovation among development partners.

The initiative comes at the time when the country is facing the complexity challenges brought to the wide attention by the COVID-19 crisis as well as natural and man-made conflicts the country has witnessed the past year. As a result of the rapid changes with the emergence of the COVID-19 pandemic and its related challenges, there is a recognized need to respond and address the complexities with new approaches and to do development differently that is sustainable and conflict sensitive. To tackle the complex challenges, it is necessary to adopt a more holistic, multi-faceted and grassroots approaches and practice applying innovative cooperation and exchange of experience.

To implement the initiative, UN Women is seeking to recruit a Knowledge Management Communication Consultant to support the team leader consultant (Knowledge Management Strategic Consultant) to facilitate a serious of Knowledge Management Fair events that aims at strengthening the knowledge exchange among development partners towards stronger advancement of normative GEWE commitments. The initiative will be implemented in collaboration with the UN Country Team and other development partners in Kyrgyzstan. The initiative will be piloted in Kyrgyzstan and possible up scaled in the region in 2022.

The KM communication consultant will work in close partnership with a team leader consultant (KM Strategic Consultant) under the direct supervision of SDGs data and Partnership Coordinator and under supervision of UN Women CO and International Alert.

Duties and Responsibilities

The KM Communication consultant will work in close partnership with a Team Leader Consultant (KM Strategic Consultant) and under the direct supervision of SDGs data and Partnership Coordinator at UN Women and Representative of International Alert organization to perform the following tasks:

Activity 1 Desk review and consultation and planning of fair

1. Support the team leader consultant (KM Strategic Consultant) in conducting desk review of relevant Programme documents, KM strategy of UN Women and International Alert, in order to familiarize with the context and mandates of the two towards planning the sessions of the Fair

2. Support the team leader consultant (KM Strategic Consultant ) in organizing consultation meetings (at least 3) with UN, Donors, Government, Civil Society actors to map the needs and expectations for the assignment

3. Provide inputs to Concept Note and Agenda for the Knowledge Management Fair developed by KM Strategic Consultant

4. Develop PR plan for Knowledge Management Fair

Note: Activity needs to be implemented in close consultation with UN Women and International Alert.

Activity 2 Conducting Knowledge Management Fair and follow-up (4 events)

1. Lead and facilitate partnerships and visibility for successful implementation of the Knowledge Management Fair as per the communication plan.

2. Support in organizing the knowledge Management Fair event and facilitating the practical sessions, particularly in documentation and supporting the partners engagement.

3. Collect and document feedback and lessons learned for improvement of KM platform.

Timeframe: The duration of the consultancy is through 30 December 2021 for up to 25 fee days:

The payments will be made in KGS at the UN Operational Rate for Exchange (UNORE) effective at the month of payment and in one instalment per reported number of fee days based on submitted and approved deliverables, as follows:

Deliverables

Number of fee days

Target Date

  1. An inception report detailing workplan
  2. At least 3 consultation meetings with UN, Donors, Government, Civil Society actors etc. mapping of needs and expectations
  3. Concept Note, agenda, LoP, evaluation questionnaire, endorsed by UN Women CO and International Alert Communication and PR plan endorsed by UN Women CO and International Alert
  4. Organization of one KM Fair event for relevant partners

    25

    w/days

    End of October

    2021

  5. Two additional consultation meetings with UN, Donors, Government, Civil Society actors etc. mapping of needs and expectations if needed

  6. Three (3) Knowledge Management Fair events for relevant partners
  7. Final report submitted and approved by UN Women and International Alert

    25

    w/days

    End of December 2021

Reporting requirements:

The National Consultant is expected to be using her/his own computer in the premises of office of International Alert with frequent visits to UN Women office.

Consultancy report should be provided in both in printed and electronic versions in Russian and English with detailed description of the fulfilled tasks, according to the present Term of Reference, and the contribution of the expert as well as recommendations for further programme development for the year of 2022. Analytical documents, reports and other materials developed by expert should be attached to the report as annexes, which will serve as a justification for payment.

Competencies

  • Knowledge of gender equality and women rights issues
  • Ability to conceptualize and convey strategic vision from the spectrum of gender equality, conflict sensitivity and sustainable development
  • Proven experience in Formulating documents related Gender Equality area
  • Excellent inter-personal communication and team-working skills
  • Effective planning and time-management skills in mass communications, marketing or event management.
  • Good analytical and writing skills
  • Commitment to quality and timely results

Required Skills and Experience

Education:

  • Master’s degree (or equivalent) in communications or marketing, social science or relevant fields is required. A first-level university degree (Bachelor degree) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

  • At least 3 years of professional work experience in knowledge management, including researches, creating, implementing and evaluating KM systems and tools.
  • Demonstrated experience in creating and implementing KM strategic plans, organizational assessments (at least 2 samples)
  • Strong Experience on gender equality and women empowerment
  • Experience in organizing workshops, communication campaigns and / or PR events.
  • Working experience with UN and/or international organizations is an asset.

Language:

  • Fluent written and oral skills Fluency in Russian and working level of English. Knowledge of Kyrgyz is desirable

Other Skills

  • Knowledge and skills of developing campaign posters and social media posts is required.
  • Knowledge and skills in IT (use of various platforms for KM)
  • Knowledge of Internet communications (Zoom, Skype, email) and command is required
  • Excellent presentation and facilitation skills, and verbal and written communication skills

Application procedure:

Applications should include:

  1. Offeror’s cover letter confirming interest and availability for the assignment.
  2. Financial proposal, indicating a total lump sum to include all costs relating to the delivery of activities as per above description.
  3. P-11 form including experience in similar assignments. This form can be downloaded at http://www.unwomen.org/about-us/employment.

Financial proposal format:

#

Item

Unit cost in KGS

Number of units

Total cost in KGS

1

Daily fee rate

50

2

Other related costs (to be

specified)

TOTAL

Please note that the financial proposal is all-inclusive and shall take into account various expenses incurred by the consultant during the contract period. The financial proposal should be provided in KGS.

Evaluation of applicants

The evaluation starts with shortlisting of potential candidates and received applications against the mandatory requirements. Only full applications will be considered. Shortlisted candidates will be then evaluated using a cumulative analysis method taking into consideration the combination of the applicants’ technical qualifications and experience, and financial proposal. The contract will be awarded to the individual consultant whose offer has been evaluated and determined as:

  1. Technically responsive/compliant/acceptable to the requirements of the ToR; and
  2. Having received the highest cumulative (technical & financial) score out of below defined technical and financial criteria.

The selection of candidates will be done in 3 stages:

1st stage: Prior to detailed evaluation, all applications will be thoroughly screened against eligibility criteria (minimum qualification requirements) as set in the present ToR in order to determine whether they are compliant/ non-compliant.

Eligibility Criteria

1

Master’s degree (or equivalent) in communications, marketing, social science or relevant fields is required. A first-level university degree (Bachelor degree) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

2

At least 3 years of professional work experience in knowledge management, including researches, creating, implementing and evaluating KM systems and tools.

2nd stage: Technical Evaluation/ Desk review.

Short-listed candidates will be evaluated based on the following criteria:

Criteria

Weight

Max. Point

Technical

70%

70

Education:

15%

Maximum 15 points, including:

Master’s degree (or equivalent) in communications,

marketing, social science or relevant fields is required. A

15%

15

first-level university degree (Bachelor degree) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience, including:

40%

Maximum 40 points, including:

At least 3 years of professional work experience in knowledge management, including researches,creating,

implementing and evaluating KM systems and tools.

20%

20

Demonstrated experience in creating and implementing KM strategic plans, organizational assessments (at least

2 samples)

10%

10

Strong Experience on gender equality and women

empowerment

10%

10

Skills and knowledge, including:

5%

Maximum 10 points, including:

Knowledge and skills of relevant computer applications of MS Office applications (Word, Excel, Power Point),

knowledge of Internet communications

5

5

Language Requirements

10%

Maximum 5 points, including:

Fluency in Russian: 3 points – fluently, 0 points – not fluently

5%

5

Working level of English. Knowledge of Kyrgyz is

desirable

3%

3

Knowledge of Kyrgyz is desirable

2%

2

Only candidates obtaining a minimum of 49 points out of 70 points at the Technical Evaluation/ Interview

will be considered for the Financial Evaluation

Financial

30%

30

3rd stage: Financial evaluation will be conducted according to the method described below:

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion.

A suggested formula is as follows: p=30 (µ/z)

Where:

p – points for the financial proposal being evaluated;

µ – price of the lowest priced proposal; z – price of the proposal being evaluated

The candidate achieving the highest cumulative score for both Technical and Financial evaluations will be recommended by the Evaluation Committee for contracting.

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