Operations Assistant Consultant

GCF: Green Climate Fund

The Operatons Assistant Consultant reporting to the Head of the Office of Risk Management and Compliance, is responsible for managing integrated processes of the team to ensure timely execution in support of the Office’s work. The incumbent is expected to work across four teams within the Office and will also work closely with the Head of Office to ease administrative workload and enable the Head of Office to focus on setting, leading and executing strategic initiative for the Office and the Fund.

Duties and Responsibilities

The Consultant will be responsible for but not limited to:

  • Reconcile and integrate related office services in an effective service platform (such as team budget, procurement activities, technology, staffing, general services, facilities etc);
  • Meeting preparation and follow up: review upcoming meetings for the week to ensure the relevant parties have all of the information needed to be as productive as possible and sending out agenda or documents to meeting attendees as necessary;
  • A gatekeeper, ensuring Head of Office’s involvement in a project or decision-making process at the right moment.
  • Identify issues that serves as barriers to the team operating at maximum effectiveness;
  • Ensure alignment with Office’s administrative operations with overall fund policies and procedures.
  • Anticipate the Office’s work by planning meeting agendas, and documenting discussions and outcomes and alerting team members about impending deadlines and allowing for higher efficiency levels;
  • Deliver administrative help that is vital to meeting deadlines and completing projects on time.
  • Committee; produce presentations, draft meeting agendas, schedule meetings, handle follow-ups and other tasks as required;
  • Contributing to other work as may be assigned by the Head of Office.

Required Experience and Qualifications

  • Bachelor’s or Master’s degree in economics, finance, sustainable development, climate policy, social sciences, law or related fields;
  • Minimum 1 – 3 years of relevant work experience or equivalent combination of relevant education and experience;
  • Excellent coordination and interpersonal communication skills and ability work collaboratively with stakeholders in the pursuit of organizational goals;
  • Ability to deal with large volumes of work under time pressure with a high level of accuracy;
  • Experience working in an international organization is an advantage;
  • Exceptionally strong organizational skills and focus on details;
  • Ability to multi-task, meet strict deadlines, work independently and operate in an unstructured environment;
  • Willingness to work outside normal hours to accommodate communication with stakeholders in different time zones; and
  • Fluency in English is essential (written and spoken) and knowledge of another UN language an advantage.

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