Organization: UNDP - United Nations Development Programme
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Job Purpose and Organizational Context
The Bureau of External Relations and Advocacy (BERA) is responsible for positioning UNDP as the world’s leading global development network, promoting its global authority and thought leadership on sustainable development and the interconnected issues of poverty, inequality, and climate change. BERA leads and supports UNDP in building and nurturing strategic relationships and alliances essential to achieving its mission. Creating strong political and financial backing for UNDP by providing partners and supporters with a clear understanding of what UNDP does and how our mission, capabilities and flagship services relate to them.
The Bureau leads UNDP’s work on innovative and diversified partnerships and ways of financing the Decade of Action to achieve the Sustainable Development Goals. It is also responsible for global campaigns on critical development issues, which aim to inform government policies and build partnerships around high-impact solutions. BERA coordinates and sets corporate standards across the functions of partnerships, marketing and communications within UNDP and leads on internal communications.
BERA is positioned around three service lines: Public Partnership; Advocacy, Marketing and Communications; and Private and Finance Partners, all working in close collaboration and coordination under the guidance of the Directorate and with the support of the Management Support Unit and Strategic Analysis and Corporate Engagement team.
BERA has a robust network of Representation Offices (Brussels, Copenhagen, Geneva, Tokyo, Washington D.C and Bonn) and Regional Team Members in five hubs (Africa, Arab States, Asia Pacific, Europe, and CIS, and Latin American and the Caribbean) co-led with Regional Bureaus, all of which play a critical role in audience centric communications and management and strengthening of relationships with Public and Private Partners to help build a strong brand for UNDP within the local ecosystem.
Under the direct supervision of the Team Leader, Partner Portfolio Management (PPM) Team, in the Public Partnerships Group (PG), Bureau of External Relations and Advocacy, the Partnerships Associate provides administrative, coordination and substantive support to the Partnerships Group in the exercise of its overall functions.
This is a locally recruited position, open to candidates who are either US Permanent Residents, US Citizens, or holders of a valid G-4 visa at the time of their application and whose G-4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC. Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Duties and Responsibilities
1. Lead knowledge management and information flow in support of strategic partnerships management:
- Assist the Team Leader in setting the Team’s workplans and key deliverables for effective partner portfolio management.
- Manage effective flow of information and communication within the team.
- Support coordinating the team’s annual work planning processes, keeping track and following-up on deadlines and outstanding issues, anticipating and/or flagging bottlenecks.
- Ensure that the inflow and outflow of information relevant to the work of the team is properly recorded and disseminated.
- Assist in maintaining content of the partnerships page, with specific focus on funding partner intelligence tools and products.
- Contribute to, and support the team’s active engagement in relevant knowledge networks and communities of practice, especially those focused on partnerships, resource mobilization and communications.
2. Support Partnerships Outreach and Engagement:
- Provide support for official engagement with funding partners at Headquarters (and in capitals, as relevant/required).
- Assist portfolio managers in planning and organizing engagements (including annual consultations and strategic dialogues), agenda management, logistics, and preparations for UNDP senior managers.
- Conduct research, as required, on issues related to partnerships and resource mobilization.
- Engage with counterparts in Permanent Missions in New York to manage correspondence and handling of requests.
- Manage, professionalize, and regularly update partnerships contacts database.
- Establish/maintain effective mechanisms to facilitate quick outreach to partners and dissemination of information to all partners covered by the PPM Team.
3. Provide drafting, editorial and formatting support:
- Support in drafting and/or formatting of correspondences, briefs and other documents as required.
- Establish, maintain, and update tools/templates/processes for the efficient drafting and editorial support.
- Act as focal point in coordinating, compiling, and editing of inputs for reports, speeches, and other materials required from the team.
4. Support internal UNDP queries and Country Office requests:
- Field inquiries from country offices by direct response or connecting in-house experts to country office clients.
- Facilitate deposit inquiry, serve as focal point for queries between UNDP Treasury and funding partners to ensure effective and efficient identification of deposits and receipt confirmations.
5. Administrative & Logistical Support:
- Manage logistics for travel and post-travel for team members and senior management, including travel booking, completion of travel requests, accommodations, provision of travel information and remote logistical support during missions.
- Provide administrative support for procurement, and other processes as needed through Atlas or other web-based management platforms.
- Lead and/or support formulation of the team’s budget inputs/requests as part of the bureau’s annual budgeting exercise, including regular monitoring and review.
- Support the Team Leader in ensuring adequate resources and expertise are made available to the team and lead the team’s efforts to secure UNVs, interns and other relevant expertise.
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done while exercising good judgement.
- Ability to identify and execute opportunities to improve operational efficiency.
- Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
- Ability to capture, develop, share and effectively use information and knowledge.
- Ability to engage with other parties and forge productive working relationships.
- Office Administration Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
Required Skills and Experience
- Secondary education required. University Degree or equivalent in business or public administration, international relations, social sciences, or related field would be desirable.
- Minimum seven (7) years of progressively responsible administrative or programme experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web-based management systems, especially ATLAS project management and financial control systems.
- Successfully passing the UN (ASAT) clerical examination is required.
- Knowledge of UN and UNDP systems and procedures strongly desirable. Broad exposure to both UNDP and UN Staff and external partners a significant advantage.
- Fluency in both written and spoken English. Knowledge of another UN language is an asset.
Important applicant information
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
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