Producer for a Documentary on “The Women Behind the Data-Driven Response to Covid-19 in the Philippines”

  • Tender/Procurement
  • Anywhere


Overview :

PROJECT TITLE:   Pintig Lab:  Strengthening Covid Response and Recovery for AAA Governance

 

BACKGROUND

The Women Behind the Data-driven COVID-19 Response

On 11 March 2020, the World Health Organization (WHO) declared the novel coronavirus or COVID-19 as a global pandemic. In the Philippines, many parts of the country were placed under enhanced community quarantine (ECQ) five days after WHO’s announcement, with several regions still under modified versions of restriction. What began as a health crisis quickly cascaded into a socioeconomic crisis, as productivity and livelihoods, particularly those of the most vulnerable, underwent unprecedented rates of decline. The good progress the Philippines had made toward the SDGs is now at risk of regression.

In response to this situation, the UNDP Philippine Country Office launched the Pintig Lab – a multi-stakeholder network of physicians, economists, and data scientists tasked with providing the government with data-driven systems and policy insights to help inform COVID-19 response and recovery strategy. With the country now in the ‘new normal’, the national and local governments alike need data-driven guidance to balance health and socioeconomic risks to manage the crisis and closely monitor recovery trends to ensure swift and sustainable pathways are followed. It is also critical that businesses are aware of the most likely strategies to be adopted by National Government (NG) and Local Government Units (LGUs) to develop their business continuity plans.

Women have been at the forefront of the COVID-19 response in the Philippines – from the government, private sector firms, the health system, civil society, or the households.  As they managed the response within their own spheres of influence, they also faced challenges usually experienced by women – care work, community responsibilities, or other vulnerabilities, especially brought by a crisis. Nonetheless, given their commitment to serve the public, they have been proactive in dealing with these concerns that matter to them.

Thus, through a feature documentary, and three short information video clips, these up close experiences of women working on data for COVID-19 response will be told with the aim to make data-driven decision-making relatable to the general public. This documentary also aims to break mindsets regarding challenges of using data for daily living, especially in relation to coping through the response and recovery phase of the COVID-19 crisis.

 

GOVERNANCE AND ACCOUNTABILITY

  1. The Consultant shall be directly supervised by the Pintig Lab Project Manager, with whom all outputs shall be submitted and through whom all communications shall be coursed or copied.
  2. The Consultant may also be required to coordinate with and seek guidance from UNDP Impact Advisory Team Leader and members, UNDP Communications Associate, and government partners such as DOH, NEDA, DICT, and LGUs.
  3. The Consultant is expected to provide his/her own laptop and equipment for the work requirement. S/he will also be supported by UNDP staff for administrative and logistic requirements, as necessary.
  4. The Consultant shall consider at least ten (10) working days lead time for UNDP to review outputs, give comments, certify approval/acceptance of outputs, etc. 
  5. All systems, reports, and video material shall be the sole property of UNDP.

 

DURATION OF WORK AND DUTY STATION

Duty station is in Metro Manila. The expected duration of the assignment is 75 person-days between 15 February 2022 and 30 May 2022, unless revised in a mutually agreed upon timetable between the Consultant and UNDP.

In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government. Field work, trainings, meetings, and coordination shall be done in compliance with community quarantine policies.

 

SCOPE AND PRICE PROPOSAL AND SCHEDULE OF PAYMENT

The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all inclusive” (professional daily fees X number of days, communications, logistics, equipment rental etc.) that could possibly be incurred by the Contractor should be factored into the final amount submitted in the proposal. Travel, as deemed relevant by UNDP and compliant with government guidelines on community quarantine, will be arranged and paid for by UNDP and should not be included in the financial proposal.

Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Contractor must be ready to submit proof of insurance valid during contract duration

The contract price will be fixed output-based price. Any deviations from the output and timeline will be agreed upon between the Contractor and UNDP.

Payments will be done upon satisfactory completion of the delivery by target due dates. Outputs will be certified by the Pintig Lab Project Manager prior to release of payments.

Deliverables

Due Dates

Tranche %

Implementation Plan, including Gantt chart

12 January 2022 2022

15%

Final Storyline

4 February  2022

25%

First iteration of the full documentary including:

  • Full 20-30 minute documentary
  • Three (3) 1-2-min cuts of the documentary
  • Four (4) 60-second soundbites for social media

4 March 2022

40%

Final documentary that addresses feedback from UNDP and partners. This should include:

  • Full 20-30 minute documentary
  • Four (4) 1-2-min cuts of the documentary
  • Four (4) 60-second soundbites for social media

31 March 2022

20%

 

Description of Responsibilities :

SCOPE OF WORK AND OUTPUTS

This project has the following objective:

  • To encourage the public to care more about data governance or data-driven response through the up close narratives of the women behind the data-driven response.
  • To spur discussions with the local and national government regarding data-governance and data-driven decision-making.
  • To feature response and recovery data in a manner that is relatable to the local government units and members of the communities on the ground.

The consultant is expected to be guided by these objectives and in developing a documentary that will last for 15-30 minutes. Supplementary outputs include three (3) 1-2-min information cuts of the documentary for social media promotion and knowledge dissemination. Related tasks include:

  • The consultant will follow scripts developed through collaboration between the consultant and UNDP staff.
  • The videos will have to meet UNDP brand guidelines and be approved by Impact Advisory Team Leader and reviewed by the Communications Officer.
  • The final cut of the videos will be delivered in a widely used format or formats in both high definition (suitable for screening) and lower resolution (suitable for uploading to and easy viewing on the web).
  • The principal language in the videos will be in English with Filipino subtitles.
  • The consultant will provide a transcript of each iteration of each script and of key interviews.
  • The consultant will provide a number of still photographs for use in articles and presentations promoting the video.
  • The consultant will provide an introductory media deck for the documentary, which can be used in introducing the material in various activities and events. This deck should be vetted and approved by the Impact Advisory Team Leader and by the Communications Officer.

In the development of the documentary, the mandatory inclusions are:

  • The documentary will draw on footage shot by the consultant in various workplaces and households of selected women featured in the video.
  • The consultant will include interviews with UNDP staff and programme participants. They will also include interviews with partners, experts, beneficiaries or other credible witnesses or sources.
  • The consultant will follow UNDP’s brand guidelines for making video as detailed on the UNDP’s Branding guidelines document (when relevant to the footage).

The documentary should follow the guidance summarized in the table below:

Topic

Featuring the women behind data-driven COVID response and “humanizing” them. The documentary aims to achieve this by featuring key challenges experienced in the workplace and their households focusing on the process of how they come up with solutions. The main message is despite these challenges, women (not as “superwomen” but are learning individuals) are able to deliver quality data-driven approaches to response and recovery efforts.

The documentary shall highlight the results of the Pintig Lab’s partners before delving deeper into the personal journeys of the women will be featured along with the critical role they played in responding to the pandemic. The proposed women who shall be featured are:

  • Usec. Maria Rosario Vergeire, Department of Health
    • To talk about (1) the start of the pandemic and the health crisis and (2) the data gap, the need for real-time data, improved capacity to manage big data, and more effective data visualizations.
  • Usec. Rosemarie Edillon, National Economic and Development Authority
    • To talk about the overall economic context and also the effects of the lockdowns on businesses, inequality, and poverty.
    • Can also share about the lack of real-time data on the socioeconomic impact of the lockdowns and the potential of non-traditional datasets.
  • Dr. Nikka Hao and Dr. Thea de Guzman, Department of Health
    • Both doctors to share how they swiftly put together an ad hoc data unit at the DOH and the challenges they faced.
  • Stephanie Sy, Thinking Machines Data Science Inc.
    • Share how they partnered with the DOH and DICT to create an interim data platform to house all DOH dashboards and data drop, improved the DOH Public Tracker, and built the Command and Control Platform for data visualization.
  • Dr. Regina Estuar and Dr. Elvira De Lara-Tuprio, Ateneo de Manila University/FASSSTER
    • Feature her work on the FASSSTER platform and how this provided (and continues to provide) projections for the DOH, IATF and LGUs to inform community lockdown policies. Potential angle to be used is how these efforts made the data speak.
    • She can talk about the dashboard and its features noting that it is estimated that the projected led to at least 1.5 million people saved from infections (DOF).
  • Lei Motilla, AI4GOV
    • Feature her work on contact tracing through Tanod KontraCOVID (TKC). This used AI-powered chatbots via Facebook and Viber for remote self-risk assessment. TKC has 700K subscribers, 500K site visits, 17M chat interactions, and 70K self-assessments.
  • Dr. Donabel Tubera Panes, Baguio City LGU Head of the City Health Services Office Epidemiology and Surveillance Unit
    • To talk about how they used data to inform Baguio City’s COVID-19 response
  • Rep. Angelina Tan, MD, Chairman of the House Committee on Health
    • Inputs on how we can ensure data-driven decisions in health in the long-term
  • Women frontline data collectors
    • Interview on how they collect data from hospitals and feed data into the systems. They will also be asked about the challenges they face.

The documentary shall showcase the UNDP Pintig Lab-related platforms and initiatives in a manner that will appeal to the general public, especially the young persons.

  • To break a perception, include a snippet of a senior citizen who also refers to data to inform him/herself (either through the news or the internet) regarding updates on COVID-19 crisis (assisted or unassisted).

Men shall be interviewed to give insights about women leading data-driven response.

  • Selva Ramachandran, UNDP Resident Representative
    • Also share the work of the Pintig Lab and Accelerator Lab in COVID-19 response and recovery, highlighting the SDGs.
  • Colin Christie, President, Analytics Association of the Philippines
  • A representative from the Department of Information and Communications Technology
  • A husband or a son of a woman featured

The documentary can also include footage of citizen’s feedback.

Key messages

  • There are understandable and familiar reasons why people do not use data.
  • Data need not be intimidating; its use need to be encouraged.
  • It is exciting to work on data and learn from the experiences of the women featured especially during a crisis.
  • It is heart for service and learning that keeps the women going.
  • Data-driven response is a wise thing to do during a crisis.
  • Data-driven response has been effective and well accepted in certain areas.
  • Multistakeholder partnerships are effective.
  • Men appreciate the work of women who lead the data-driven response.
  • Given that the mandate is challenging, it needs deliberate and collaborative effort.
  • Young girls can aspire to change the world.
  • Given the promising results, more investment is needed by government, private sector, and donors in women leaders for data-driven decision making not just in the areas of health but also climate change, poverty alleviation, and social protection.

Target audience

General public

  • Gain more traction by making the general public aware of and care about (or appreciate) the use of data in coping through the COVID-19 crisis.
  • International donors – to build appreciation for the data-driven advocacy of the Pintig Lab and promising results that can be further built upon.?

(1) Private Sector

  • Make them interested to share their data to help influence the general public.
  • Make them interested to engage in discussions for possible partnerships.

(2) Local Government Units

  • Make them interested to use data platforms.
  • Make them interested to engage in policy dialogues.

(3) National Government

  • Keep them abreast on the common challenges in data-driven response.
  • Share lessons learned they can apply to COVID-19 response and recovery efforts.
  • Compel key officials to engage in policy discussions on use of data.

Tone

  • The documentary should be relatable, inspiring, convincing, and persuasive.
  • The documentary shall use minimal jargon, focus on real stories on the ground, and aim to get people to care about data.
  • Wherever possible the consultant should show rather than tell.
  • The documentary should feature a number of voices showing diversity of stakeholders.

Distribution

  • The video is aimed to be premiered in a TV network and then broadcasted in UNDP’s social media page within a week after the premier.
  • Shorter versions (1-2-min cuts) can be shown in conferences, in training sessions, in meetings with UNDP staff, partners, and stakeholders after the premier.

 

EXPECTED OUTPUTS AND DELIVERABLES

Deliverables

Estimated Duration to Complete

Review and Approvals Required

Implementation Plan, including Gantt chart

5 days

Impact Advisory Team Leader

 

Or

 

Pintig Lab Project Manager

Final Storyline

10 days

First iteration of the full documentary including:

  • Full 20-30 minute documentary
  • Three (3) 1-2-min cuts of the documentary
  • Four (4) 60-second soundbites for social media

40 days

Final documentary that addresses feedback from UNDP and partners. This should include:

  • Full 20-30 minute documentary
  • Three (3) 1-2-min cuts of the documentary
  • Four (4) 60-second soundbites for social media

20 days

 

Competencies :
  • Strong interpersonal and communication skills;
  • Strong analytical, reporting and writing abilities skills;
  • Openness to change and ability to receive/integrate feedback;
  • Ability to plan, organize, implement and report on work;
  • Ability to work under pressure and tight deadlines;
  • Proficiency in the use of office IT applications and internet in conducting research;
  • Outstanding communication, project management and organizational skills;
  • Excellent presentation and facilitation skills.
  • Demonstrates integrity and ethical standards;
  • Positive, constructive attitude to work;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 

Qualifications :

Offers will be evaluated based on the combined scoring method :

  • Technical qualifications = 70%
  • Financial Proposal = 30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points).

Qualification

Maximum Points Obtainable

Education

Undergraduate degree in journalism, communications, mass media, or other -related fields

University degree – 11 points.; Master;s- 13 points; PH.D- 15 points

15

Experience

Must have worked on at least three (3) projects on documentaries, TV features, , and other similar projects to the TOR (provide links or files on three (3) sample work)

3 projects – 25 points, additional 2 points for every additional related project

35

Previous or on-going experience with established TV networks and news outlets on development related issues including governance, gender, and human rights. Previous experience producing documentaries with UNDP an asset.

14 years experience – 14 points, additional 2 points for every additional year of relevant experience; additional 2 points for experience in producing documentaries

20

Language

Fluency in spoken and written English and Tagalog as indicated in the CV

Pass/fail

TOTAL

70

Only offerors who will obtain a minimum of 49 out of 70 obtainable points  will be shortlisted and considered eligible for evaluation of the financial proposal.

 

Recommended Presentation of Offer

Interested applicants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload of a maximum of one document.

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. UNDP Personal History Form (P11) or Curriculum Vitae (following the template attached) indicating all past experiences from similar projects or requirements, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided, and clearly stating the payment percentage as indicated in this TOR. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 
  4. At least 3 sample work (provide links).

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

 

Interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

The following templates / Annexes and IC General Terms & Conditions can be downloaded from http://gofile.me/6xdJm/bE9TCw8fU:

  • General Terms and Conditions for Individual Contract
  • Letter of Confirmation of Interest and Availability
  • P-11 form

 

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.

Deadline :

06-Dec-21

UNDP CO – PHILIPPINES

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