Program Coordinator, Emergency Health Systems, Harvard Humanitarian Initiative

Brigham & Women's Hospital (BWH)


Position description

The Harvard Humanitarian Initiative (HHI) is a university-wide academic and research center in humanitarian crisis and leadership. HHI is an affiliated program with the Division of Global Emergency Care and Humanitarian Studies at the Brigham Health Emergency Department and based at the Harvard T.H. Chan School of Public Health (HSPH) Department of Global Health and Population. As an Inter-Faculty Initiative, HHI collaborates closely with all Harvard Schools and Harvard Teaching Hospitals and is the primary humanitarian outreach arm of Harvard University. The mission of the Harvard Humanitarian Initiative is to create new knowledge and advance evidence-based leadership in disasters and humanitarian crisis. HHI was founded in 2005, currently operates 20 projects, and consists of 70 staff, faculty, visiting scientists, students, and collaborators. HHI’s aim is to promote interdisciplinary dialogue in pressing humanitarian issues, advance the science and practice of humanitarian response worldwide, and improve the lives of communities in war, conflict, and natural disasters.

About the position

The Harvard Humanitarian Initiative is seeking an energetic, self-starting individual to coordinate a variety of administrative and programmatic activities under the Emergency Health Systems Program portfolio and, for now, focus on the recent launch of the Ukraine Emergency Care Education Program. 

In this role, the successful candidate will coordinate day-to-day program and grant activities and, under the guidance of Principal Investigators (PI), actively contribute to developing, coordinating, and carrying out research projects. The candidate will have excellent communication skills to interact with a range of external and internal HHI partners, faculty, staff, interns, as well as all stakeholders. This position directly reports to the Principal Investigators (PI) and under the guidance of HHI’s Executive Director. The Program Coordinator will be encouraged to explore ways to improve the project and grant opportunities that could support the growth of this program. The Program Coordinator will collaborate with the HHI core administrative team and external programmatic partners (i.e., Boston Children’s Hospital, International Medical Corps (IMC), etc.). Other programs or projects may be added to the Program Coordinator’s portfolio in the future.

At this time, this position will work closely with Dr. Sean Kivlehan and Dr. Timothy Erickson on a project focused on emergency care education in Ukraine in partnership with IMC. This is a fast-paced project aiming to rapidly improve the quality and availability of emergency care in Ukraine. This project will develop and deliver multiple education programs focusing on trauma care, mass casualty management, and chemical/biological/radioactive/nuclear response.

A successful candidate demonstrates the ability to work independently with minimal supervision in a work environment with multiple and conflicting priorities, often under tight deadlines. The candidate will work well together with a team and have excellent communication skills to engage with a range of external and internal partners, faculty, staff, students, and other stakeholders to advance the mission of HHI. 

  • This full-time position (40 hours per week) is grant-funded through Brigham and Women’s Hospital and will conclude on October 31, 2022. 

Duties and responsibilities include, but are not limited to, the following: 

  • Coordinate multiple administrative projects and programmatic activities.
  • Co-develop communications, social media, and website content.
  • Coordinate and help plan online and in-person events.
  • Organize logistics, such as venues, lodging, conference space, and travel for meetings, events, and workshops for the project team.
  • Assist with the coordination of workshop programming– including curriculum development, support for Training of Trainer sessions, production of online learning modules, etc. 
  • Complete ad-hoc research and content development tasks.
  • Maintain and update tracking sheets and databases.
  • Develop and execute a project management plan to track performance of deliverables against project timelines, grant deliverables, goals, budget, and objectives.
  • Under the guidance of PIs, contribute to the development, coordination, and implementation of research and projects, making use of research methodologies, library research resources, statistical analysis, or other investigative techniques.
  • Contribute to grant proposals, reports, research papers, presentations, and publications
  • In collaboration with PIs, responsible for the communication and dissemination of program updates internally and externally.
  • In collaboration with PIs, conduct administrative duties, paperwork related to hiring, invoicing, IRB processes, compliance documentation, and make significant contributions to donor reporting and program monitoring and evaluation.
  • Collaborate with grant management and research administration at BWH and HSPH on pre- and post-award activities.
  • Work closely with HHI’s core administrative team for overall program tasks such as finance, space, human resources, communications, etc. 
  • Provide support to consultants and student interns.
  • Organize team meetings (invites, scheduling, agendas, notes, etc.). 
  • Perform other duties as required and as the program grows.

Location: The primary work location for this position is the HHI office on 14 Story Street, in Cambridge, Massachusetts. The interview process will be conducted virtually – including virtual interviews, remote onboarding, and remote work. Remote or hybrid working will align with Brigham and Women’s and/or Harvard University guidance. Options for fully remote engagements are discussed on a case-by-case basis. 

Required:

  • Bachelor’s degree in a related field including public health, international relations, or humanitarian studies; other areas will be considered. 
  • 2+ years of related professional experience in research and program management.
  • Proficiency in Microsoft Office, Google Suite, Team Dropbox, Slack, Clickup, Zoom, and project management software
  • Ability to coordinate complex project plans with competing priorities
  • Excellent written, verbal, and presentation communication skills
  • Very strong interpersonal skills with demonstrated confidence and exceptional ability to communicate and collaborate with multicultural stakeholders across time zones and geographic locations.
  • Highly organized with outstanding planning skills, and flexible and adaptive to changing priorities and deadlines.
  • Detail-oriented and able to work in the absence of complete information
  • High degree of initiative, self-motivation, and ability to work both on a team and independently is required.
  • High degree of analytic ability to manage the financial aspects of the position. Familiarity and experience coordinating with financial and procurement departments such as supply chain management, accounts payable, and grants management.
  • Knowledge of and commitment to concepts and issues tied to social justice, gender sensitivity, diversity, equity, and inclusion, as well as professional ethics. 

Preferred: 

  • Master’s degree preferred (international relations, public health, health care administration, business, education administration, science; other areas will be considered)
  • Familiarity with humanitarian aid, global health, or international development.

Application instructions

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