Programme Assistant (FTA G4 Quito)

Organization: UNHCR - United Nations High Commissioner for Refugees


– Candidates for vacancy announcements in the GS category are divided in Group 1, Group 2 and external candidates in accordance with RALS. Group 1 and Group 2 candidates are eligible to apply to internally and externally advertised positions. External candidates are eligible to apply only to externally advertised positions. See RALS page 9, item 36.

– Foreign candidates, to be considered eligible for this position, must have a temporary or permanent residence in Ecuador that allows them to carry out work activities in the country.

– Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The recommended candidate(s) will be required to provide the proof of vaccination prior to recruitment.
Programme Assistant

Organizational Setting and Work Relationships
The Programme Assistant receives guidance from more senior programme staff and may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, programme objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Assistant.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. S/he is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
– Provide administrative assistance and support in routine services and activities within Programme.
– Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
– Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
– Guided by the MFT approach, contribute to monitoring activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
– Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits
– Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
– Actively contribute to UNHCR¿s programming of community of practice and to the improvement of programming tools and processes.
– Perform other duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
N / A

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Demonstrated experience in programme management, Operation Management Cycle and related processes.
Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable
Training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme
Experience in programme management training and capacity building activities.

Functional Skills
IT-Enterprise Resource Planning (ERP)
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Data Management
PG-Programme Analysis
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Core Competencies

Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies

Not specified

Cross-Functional Competencies

Analytical Thinking
Planning and Organizing
Stakeholder Management
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
SUBMISSION OF APPLICATIONS

A) English is desirable.
B) Technical test will be administered to shortlisted candidates.
C) Foreign candidates, to be considered eligible for this position, must have a temporary or permanent residence in Ecuador that allows them to carry out work activities in the country.
D) Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or
as an intern is subject to proof of full vaccination against COVID-19, independently of contract type and duration. The recommended candidate(s) will be required to provide the proof of vaccination prior to recruitment.
E) If you wish to be considered for this INTERNAL vacancy, please submit your application according to the following instructions:

Candidates with access to the system MSRP (internal candidates):
– Your application must be submitted through:
MSRP / Self-Service / Recruiting / Careers / Ecuador / Programme Assistant FTA G4 Quito.

Candidates with NO access to the system MSRP (external candidates):
– Your application must be submitted through:
www.unhcr.org ¿ Careers / Vacancies / Ecuador / Programme Assistant FTA G4 Quito.

1. For any technical issues encountered during the online application, please contact the Global Service Desk ([email protected]) prior to the deadline to allow enough time to resolve issues.

2. For any questions about the selection process, please contact Human Resources ([email protected]).

CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT BY THE SYSTEM WILL BE CONSIDERED

NOTE

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Closing Date: 10 April 2022, 17h00 Ecuador Time (11 April 2022, 00h00 Geneva Time)

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