SPC - Secretariat of the Pacific Community
Programme Manager – Pacific Fisheries Leadership Programme
SPC – Secretariat of the Pacific Community
Noumea, New Caledonia
The role – the Programme Manager – Pacific Fisheries Leadership Programme (PFLP) will be responsible for the day-to-day management and much of the strategic management of PFLP, including the implementation of all the key elements, liaising with the PFLP Consortium (led by SPC and including FFA, University of Queensland (UQ) and the Centre for Leadership and Adaptation (CLA)) all stakeholders, and regular engagement with all participants. This position will work closely with the PFLP Team Leader, who will provide Strategic and Faculty oversight of the PFLP. The PFLP Team Leader’s focus will be predominantly on specialised technical leadership, faculty coordination, and high level collaboration between the PFLP consortium partners. The Team Leader will be based in Australia and work part-time on the programme. The Programme Manager is expected to take on further strategic and management responsibilities of the programme and will be supported to do this as soon as this is appropriate after commencement in the role.
The key responsibilities of the role include the following:
Provide practical day-to-day management of the full range of activities, components, logistics and stakeholders of the Programme (PFLP)
- Support the PFLP Team Leader to coordinate the programme.
- Establish and maintain internal protocols on information and document management, risk management, training and development and other consortium and team management processes.
- Liaise with and build strong working relationships with administrative support areas in SPC.
- Plan logistics for all workshops and events from start to finish, according to requirements, objectives and intended impact on the target audience.
- Coordinate all aspects of meetings and workshops.
- Ensure the smooth running of the PFLP consortium including meetings, ordering office stationery and other equipment.
Take responsibility for the strategic management processes of the programme including the adaptive management approach, developing new leadership related offerings and engaging with the Steering Committee and the donor partner (New Zealand Ministry of Foreign Affairs and Trade).
- Oversee the evolution of the adaptive management approach to PFLP including learning from other programmes from within SPC and from the wider development practitioners.
- Liaise with the PFLP Team leader, the PFLP Consortium and MFAT, coordinate the development and delivery new leadership initiatives and pilots relevant to Pacific fisheries such as the Long Line pilot jointly proposed by MFAT and FFA.
- Lead the development of the schedule, agenda and utility of PFLP Steering Committee meetings and regular PFLP MFAT working meetings.
- Take responsibility for the strategic management process and direction of PFLP for the time of the current phase and developing a strategic proposal for MFAT for a subsequent phase.
Represent and promote the Programme and liaise effectively and closely with all stakeholders of the programme to build trust and confidence including regular engagement with participants, fisheries agencies, hosting organisations, training venues, consortium members and the donor-partner (NZ MFAT)
- Liaise with all members of the managing Consortium, SPC FAME, and MFAT on a regular basis.
- Engage with all participants in the programme as the main point of regular contact.
- Manage relationships with service providers such as workshop venues etc to ensure good value for money and fit for purpose service.
Support communication and overall oversight of monitoring, evaluation, learning and adaptation in the Programme including regularly compiling MEL information for implementing partners, writing reports as required by SPC and Donors and disseminating knowledge and information through appropriate media
- Utilise MEL information being generated within the Programme to compile regular updates for consortium partners to inform ongoing learning and adaptation within the Programme.
- Drafting and transmitting correspondence (official/unofficial) for both internal and external communication.
- Work closely with the Publications and Translation teams where required on formal communications.
- Regularly use social media to promote the programme and disseminate relevant and purposeful communication.
- Develop learning and performance stories and reports for the SPC learning and results reporting process.
- Develop reports and communications for the Steering Committee, stakeholders, Conferences and MFAT.
- Support the PFLP Team Leader in developing MEL processes and approaches relevant to adaptive management.
Key selection criteria
- Specialized degree in Development/Business Administration/Finance/Event Management/Evaluation
- At least 10 years-experience in a related field of work, at an increasing level of responsibility, for example, in programme or project management, business administration/Monitoring and Evaluation or event management preferably in a Pacific context.
- At least 2 years’ experience managing projects directly in fisheries or in leadership development.
- Demonstrated experience in the strategic leadership of projects and oversight of delivery.
- Demonstrated experience of effective liaison with senior representatives of key stakeholders such as donor agencies, directors of agencies, heads of fisheries.
- Demonstrated experience managing budgets with a good understanding of performance and planning processes.
- Demonstrated capacity to efficiently and effectively organise high level meetings and workshops
- Monitoring Evaluation and Learning Experience and familiarity with key principles.
- Demonstrated understanding and experience in the aid and international development sector in the Pacific
- Exceptional communication skills, including excellent written and spoken English and the ability mobilise and engage people.
- Interpersonal skills and cultural awareness
- Demonstrated capacity to work with people from different technical skills and cultural backgrounds.
- Siificant knowledge of Pacific Island countries and territories is an advantage.
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