Project Assistant for Mine Action Component

Organization: UNDP - United Nations Development Programme


Background

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. UNDP helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and, peacebuilding, and climate and disaster resilience.

The overall objective of the Project is to provide early recovery assistance to the most vulnerable conflict-affected population in Azerbaijan through humanitarian mine action and livelihood support by reducing the threat and impact of landmines and UXO for people living in the conflict-affected areas through mine action capacity building and enable recovery through the rapid restoration of agricultural livelihoods.

The results of the action will be achieved through 2 components: a) humanitarian mine action and b) livelihood support.

Component 1: Humanitarian Mine Action

Mine action is an important practical contribution to confidence-building and peace in the region and combined with livelihoods support providing economic security will bring stability. 

UNDP mine action capacity building under this action will provide a coherent response to the needs and priorities to improve community safety and protection. In addition, working with partners, UNDP intends to use the improved knowledge and access to information in conjunction with innovative approaches to introducing new tools through mobile and new technologies (including through social platforms) to deliver targeted and more impactful explosive ordnance information messaging. 

Digital technologies represent an easily scalable, cost-effective way of reaching large groups of people (especially young people). Most technologies can also be easily updated to adapt to changing circumstances such as improved knowledge of the nature and extent of the contamination. 

Component 2: Livelihood support

To increase community resilience and kick-start economic and social recovery and restore livelihoods, this action will create immediate jobs through the revival of agriculture livelihoods by providing agricultural inputs and market support contributing to overall resilience. 

The Emergency Rapid Early Recovery Assessment underlined that as the conflict-affected areas have specialized in agriculture, it is important to attract investments to benefit from the existing potential of the area as much as possible, increase access of farm-enterprise owners to financial and other resources such as fertilizers, seeds, irrigation water. UNDP will adapt its ongoing livelihood support to benefit agro livelihoods.

The livelihoods component will also benefit from capacity building of local bodies particularly the Community resource hubs but also other community-based organizations and groups to ensure a smooth exit for UNDP following the end of the project. Collaboration with national and local authorities will link to longer-term support provided by institutions following the end of the funding timeframe. This will enable the operationalization of the humanitarian development nexus.

 

Duties and Responsibilities

Under the guidance and direct supervision of the Project Manager, the Project Assistant will perform the following  functions:

  • Help with liaison activities within the project
  • Support the Project Manager and other project team members including in an interpretation capacity.
  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plans;
  • Maintain project correspondence and communication;
  • Collect, register, and maintain all information on project activities;
  • Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
  • Contribute to the preparation and implementation of progress reports;
  • Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings;
  • Maintain project filing system;
  • Provide support to international consultants in the implementation of their tasks for the achievement of project results;
  • Assist in logistical organization of meetings, training, and workshops;
  • Draft minutes of Project Board and other project-related meetings.
  • When necessary, work together with the Project Officer

Taken overall, the duties of the Project Assistant will cover:

  • Assisting the Project Manager in day-to-day management and oversight of project activities;
  • Assisting the Project Officer in matters related to monitoring and evaluation and knowledge resources management;
  • Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system
  • Assist in translations;

 

Competencies

CORE COMPETENCIES

Innovation: Ability to make new and useful ideas work

Level 2: Execute & Learn (Perform defined tasks)

 

Leadership: Ability to persuade others to follow

Level 2: Execute & Learn (Perform defined tasks)

 

People Management: Ability to improve performance and satisfaction

Level 2: Execute & Learn (Perform defined tasks) 

 

Communication: Ability to listen, adapt, persuade and transform

Level 2: Execute & Learn (Perform defined tasks) 

 

Delivery: Ability to get things done

Level 2: Execute & Learn (Perform defined tasks)

 

FUNCTIONAL COMPETENCIES

Knowledge Management and Learning

  • Shares knowledge and experience;
  • Actively works towards continuing personal learning, acts on learning plan, and applies newly acquired skills

 

Sensitivity and adaptability

  • Displays cultural, gender, race, nationality and age sensitivity and adaptability

 

Self-Management

  • Focus on result for the client and responds positively to feedback;
  • Remain calm, in control, and good-humored even under pressure;
  • Demonstrate openness to change and ability to manage complexities

Working in teams

  • Accepts team role, contributes to the work of the team actively and constructively
  • Works collaboratively with team members, sharing information openly and displaying cultural awareness and sensitivity
  • Proactively pursues solutions to team problems and asks for help when needed
  • Works collaboratively with colleagues inside UN/UNDP as well as its partners and other stakeholders to pursue common goals
  • Takes action to resolve sources of tension or obstacles that may prevent a team from achieving its goals
  • Integrate the ideas of team members from other disciplines/perspectives into his/her thinking by leveraging the different experiences and expertise
  • Takes initiative and seeks opportunities to initiate action

Job Knowledge/Technical Expertise

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Analyzes the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Ability to strategically link communication with partnership goals and resource mobilization objectives

 

Client orientation

  • Anticipates client needs;
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
  • Demonstrates understanding of client’s perspective

Required Skills and Experience

 

Education:

  • Bachelor’s  degree in Political science, Business Administration, Finance, Economy,  Public Administration, International relations, or other social sciences;

Experience:

  • At least 2 years of experience in providing administrative support;
  • Experience in translation of complex documents;
  • Experience in event management;
  • Knowledge of budget management is an asset;
  • Experience in the  international agencies or UN Agencies is an asset

 

Languages:

  • Fluency in oral and written English and Azerbaijani;

Others:

  • Experience in the advanced use of MS office;

Disclaimer

Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (unjobvacancies.com) you saw this job posting.