Resources Management Officer – RMU Brussels Mission

ICMPD: International centre for Migration Policy Development.

Main Purpose

Under the supervision and guidance of the Head of ICMPD’s Resources Management Unit (RMU),
Brussels, the Resources Management Officer (RMO), is responsible for the portfolio and project level
planning of project structures and administrative mechanisms, for supporting the formulation of
project budgets and for financial monitoring and administrative controls within the Brussels-based
project portfolio.

Functions / Key Results Expected

  • Provide input, guidance and support to project managers in the development of budget
    proposals/amendments, review of draft budgets, budget forecasting and adherence to proforma rates and budgetary instructions.
  • Monitor budget implementation and financial performance of the respective portfolio of
    projects; monitor project partners´ expenditures in projects, check financial reports and verify
    supporting documents;
  • Provide input to project contracts, donor contracts, partnership and consortium agreements
  • Upload approved budgets and budget revisions into SAP;
  • Act as Certifying Officer for projects ensuring that financial obligations and expenditures are
    in accordance with approved budgets and ICMPD´s financial rules and donor contracts;
  • Contribute to budget negotiation with donors and partners;
  • Prepare financial reports to donors and partners as per agreed formats and donor
    agreements ensuring correctness of information and format;
  • Maintain an overview of the financial reporting schedules for assigned portfolio, provide
    input/ clarifications to project audits.
  • Provide support to project teams in monitoring grant expenditure, create and maintain
    standardized monitoring tools, maintain records and ensure standardisation of tools and
    archive for internal and external reporting purposes;
  • Verify compliance between grant rules and regulations and call for proposals; maintain an
    overview of the grants reporting schedules;
  • Train ICMPD employees on rules, procedures and requirements. Provide ongoing advice on
    various aspects of budget implementation including grants procedures, monitoring and

Required Expertise

  • Effective resource planning and implementation of financial management of projects and
  • Capability to explore ways to deal with common resourcing challenges and propose
    improvements to the way project resources are planned and delivered.
  • Ability to integrate new approaches and innovations and ensure the cost-effective use of
  • Capability to successfully build networks and partnerships.

Qualifications, Experience and Language Skills

  • Master’s Degree related to the area of work.
  • Minimum of 3 years of experience in the financial management of projects at the international
    level, including grants.
  • Experience in establishing effective partnerships and networks in an international context.
  • Proficiency in (verbal/written) English; good command of French, is an asset.
  • Proficiency in use of standard IT tools.

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