Roster of local consultants for office administrative, clerical and events support – UNICEF Office of Research – Innocenti, Florence Italy

UNICEF - United Nations Children's Fund


UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Research

Background:

The Office of Research is the dedicated research office of UNICEF, and it undertakes research on emerging topics and issues of relevance for Children. The work undertaken is aimed at formulating new policies and programmes of UNICEF and its partners. The Office explores emerging issues and identifies research gaps, bringing together researchers and experts in order to create new research and data to address questions and inform debates.

UNICEF OoR also regularly hosts international conferences, events, workshops, and meeting; both in-person, on-line or in a hybrid modality. External support is required to assist with the administrative preparations of such events, as well as to support the ongoing day-to-day work of the Unit’s Executive Assistants and the Office of Human Resources during particularly busy times, and provide back-up as deemed necessary to Units.

Objective:

To provide clerical, secretarial, administrative, and logistical support for specific projects, and during specific activities/times, or for the preparation of meetings and events, under the direct supervision of the staff member who is the focal point for said activities.

Specific Activities:

• Logistical preparations for conferences, events, and workshops (travel, accommodation, catering, on-site preparations)
• On-line support for seminars and workshops, webinars & on-line events co-host function
• Clerical/generic support to the Office (filing, creation of folders, correspondence)
• Preparation of meeting packages, administrative notes, guests list & Meeting kits
• Contracting support, drafting correspondence
• Meetings/events on-site support (preparation of venue, guests’ assistance, infodesk)
• Support Units with a variety of administrative and secretarial tasks during busy times
• Support Units when Executive Assistants are on annual Leave (including handover prep work with EA)
• Support the Office of Human Resources with clerical work

Qualifications & Requirements:

• Completion of Secondary Education
• Minimum of 3 years of administrative and/or general office clerical and support work
• Experience in on-line convening an asset
• Excellent computer skills (MS Office, Word, Excel, Zoom, Teams)
• Fluency in English (written and spoken)
• Excellent interpersonal skills
• Ability to work in a multicultural environment
• Candidates must have the legal right to live and work in Italy. EU nationals are eligible to apply so long as they are living within commuting distance

(The selected candidates will receive appropriate formal training on the assigned tasks)

Duration of Contract:

The successful applicant(s) will be placed on a Roster that will remain active for 36 months and will be contracted as and when deemed necessary. Duration of contracts will vary from a few days, to some weeks and up to a maximum of 150 days per year, depending on the need.

Supervision:

The consultant will work under the direct supervision of the staff member who is the focal point for the assignment/task/event.

Stipend: The stipend will be based on an all-inclusive daily rate amounting to Euro120.oo.

For every Child, you demonstrate UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

Only candidates who are living within commuting distance of Florence and who have the legal right to live and work in Italy will be considered

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. See General Terms & Conditions for Consultants and Individual Contractors.docx Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

Payment of fees will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant

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