JOB DESCRIPTION

 

Secretary-Administration
Directorate-General Foreign Policy Instruments (DG FPI)
of the European Commission

Selection reference: EC/2025/FPI/356135
Domain: External Relations
Where: Unit FPI.1 – Global and Transregional Threats and Challenges, Brussels
Function Group: FG II
Contract Type: Contract Agent 3(b)
Publication deadline: 15.10.2025 – 12.00 (noon, Brussels time)

WE ARE

FPI staff around the globe are proud of the work that they are achieving and have a strong sense
of purpose and motivation. They take, and value, a high level of personal responsibility. A policy-
driven approach, a focus on priorities, solutions and impact, combined with a welcoming and
supporting atmosphere, are part of the service’s corporate culture. The service promotes
professionalism and teamwork, encourages commitment and promotes respect. It also seeks to
embed trust and fairness while prioritising effective communication at all levels.

The Service reports directly to the High Representative / Vice-President (HR/VP). The Service works
in close cooperation with the other Commission services, as well as with the European External
Action Service (EEAS), both in headquarters and in delegations.

Within the Service for Foreign Policy Instruments, FPI.1 manages thematic actions in partner
countries worldwide under NDICI-Global Europe (Neighbourhood, Development and International
Cooperation Instrument), with a focus on capacity building and cooperation to address global and
transregional threats and challenges.

The thematic scope of actions includes counter-terrorism and P/CVE (Preventing and Countering
Violent Extremism), chemical, biological, radiological and nuclear (CBRN) risk mitigation, fight
against organised crime (including environmental crime, the illicit trafficking of small and light
weapons, drugs and other commodities), critical infrastructure protection (maritime security and
cybersecurity), climate change and security, and security sector governance and reform.

The Unit manages the identification, preparation and implementation of actions under its
responsibility, in coordination with the European External Action Service, Commission line DGs,
Member States and relevant Member States’ organisations, partner countries and, where
appropriate, with other donors. The Unit acts as focal point for relations with UN and international
organisations on global, transregional and emerging threats.

 

The size of the unit is 21 staff members with a majority of its staff in Headquarters. The post is
available from 16 October 2025.

WE PROPOSE

We propose an attractive and challenging position as administrative support in a friendly and
dynamic team, while serving also as part of a pool of specialist assistants for the Service as a
whole. In addition to assisting with standard Commission procedures and tools (ARES, Decide,
MIPS+, MS Office, Sysper, M365) for the unit, he/she would provide punctual assistance related to
one or more specialised tasks that are common to several FPI units, e.g. but not exclusively,
legislative coordination, briefing coordination, HR support, etc.

This is an excellent opportunity for a candidate looking to further develop specialised skills, who is
keen to contribute to the EU’s external action.

WE LOOK FOR

We look for a dynamic, reliable, well-organised secretary with a good team spirit, excellent planning
and coordination skills to provide administrative support and with a willingness to take on more
specialised tasks related to one or more of the following: legislative coordination, briefing
coordination, HR support, etc. He/she should be pro-active, flexible and able to organise the work
independently with a strong sense of responsibility. He/she should be able to adjust to multiple
tasks even under tight deadlines.

A positive and proactive attitude, very good writing and communication skills, solid inter-personal
skills and a good judgement are also essential as well as, ideally, experience in a more specialised
domain relevant to the needs of the Service or a keen willingness to learn. A good knowledge of
standard Commission procedures and tools is an asset. The work also involves coordination with
other units in FPI, with Commission line DGs and with the EEAS on EU policies relevant for FPI.1.

The candidate should have at least two years’ experience in secretarial or related tasks. An
excellent knowledge of English is essential, and a good knowledge of French is an asset.

The candidate/job holder must either be a holder of a valid security clearance up to the level of
“SECRET UE/EU SECRET” or be willing to undergo the national security vetting procedure (in order to
be allowed to perform their job).

(Selection reference EC/2025/FPI/356135)

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.

2. You should send your documents in a single pdf in the following order:

2. completed application form.
by

1. your CV
Please
[email protected]
EC/2025/FPI/356135 in the subject.

documents

indicating

these

send

the

the

publication
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deadline

to:
reference

interest

No applications will be accepted after the publication deadline.