Senior Executive Associate, GS-7, Director’s Office, UNICEF Supply Division, Copenhagen


UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, commitment

The position is located with the Director’s Office in UNICEF Supply Division. The Director’s Office leads the global UNICEF Supply Function achievement of results; Provides targeted guidance on new and critical issues; and Oversees the allocation of SD resources, including launching cross-cutting projects, product innovation projects and optimization initiatives.

How can you make a difference?

The Senior Executive Associate provides direct support to the Director, Supply Division and is accountable for specialized administrative functions and coordination to maintain effective Director’s Office operations, as well as managing confidential information and coordination of sensitive matters. The post is a key interface with broad range of contacts including high-ranking officials, both within and outside of the organization.

Under the supervision of the Executive Manager, the Senior Administrative Associate carries out the following key tasks and responsibilities:

  • Take full responsibility for time management and scheduling on behalf of the Director with appropriate consultation as required. Effectively prioritize and resolve related conflicts and competing demands as needed.
  • On behalf of the Director, manage, screen and prioritize incoming and outgoing correspondence. Identify issues requiring attention and refer to the relevant focal points as needed; monitor and follow-up on action to be taken. Draft responses to written inquiries as required.
  • Plan and coordinate the Director’s duty travel, public appearances and meetings with government officials, other partners and UNICEF staff. Liaise with relevant parties to arrange itineraries, agendas. Research, prepare, and collate briefing and background materials as required.
  • Support the planning of high-level visits and events hosted by the Director’s Office, including drafting agendas and coordinating logistical arrangements with relevant focal points, facilitators, caterers, and hosts.
  • Undertake representational duties on behalf of the Director’s Office, including serving as first point of contact and key interface with a broad range of contacts including high-ranking officials within and outside of the organization.
  • Receive and screen requests transmitted by the Office of the Executive Director; route to relevant focal points, screen inputs and and finalize responses for Director approval.
  • Independently handle correspondence and other communications with UNCT and assist with protocol and official correspondence with the Government of Denmark.
  • Follow up on established deadlines and ensuring timely submissions by relevant staff of reports, correspondence and other documents. Finalize documentation for Director’s signature reviewing for style, factual and grammatical accuracy.
  • Support the review and update of Supply Division’s administrative and planning documents (annual work plan, office management plan, etc.), as required.
  • Maintain effective liaison with counterparts across UNICEF and partner agencies.
  • Supports management of administrative supplies and office equipment for the Director.
  • Other duties as required

To qualify as an advocate for every child you will have…

Requirements:

  • Completion of secondary education
  • A minimum of seven years of relevant administrative or clerical work experience
  • Prior experience working in an executive-level support capacity
  • Fluency in English
  • Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF

Desirables:

  • Technical or university courses related to the field of work
  • Familiarity with UNICEF’s work in supply and logistics
  • Proficiency in another UN language (Arabic, Russian, Chinese, Spanish, French) or Danish.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and our core competencies as follows:

Core competencies skills

  • Builds and maintains partnerships
  • Demonstrates self-awareness and ethical awareness

  • Drive to achieve results for impact

  • Innovates and embraces change
  • Thinks and acts strategically
  • Manages ambiguity and complexity
  • Works collaboratively with others

To view our competency framework, please click here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Remarks

The closing date of this position is 10 October 2021

Please be informed that all applications to UNICEF are handled via UNICEF’s online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at [email protected]

Visit us at www.unicef.org/supply/

To help us track our recruitment effort, please indicate in your cover/motivation letter where (unjobvacancies.com) you saw this job posting.