UNOPS: United Nations Office for Project Services
Under the guidance and direct supervision of the Procurement Specialist who reports to the Head of Support Services, the Procurement Analyst is responsible for effective delivery and implementation of strategic and effective procurement services, for a select group of technically complex goods, services and works, within the specific geographical area and/or project.
These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, rules, regulations and procedure, ensuring appropriate risk management and obtaining the best value for money.
Maintaining the highest degree of personal and professional ethics, the Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.
The Procurement Analyst works in close collaboration with the Support Services, Programme and project teams in the relevant geographical area or business unit, UNOPS HQs colleagues and Government officials, to successfully deliver procurement services.
1. In close cooperation with the Project Managers, under the guidance of a technical supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
- Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
- Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning, Requirements Definition, Sourcing; Purchasing: Solicitation, Management of Submissions, Evaluation, Review and Award; Post Purchasing: Contract finalization and issuance, Logistics, and Contract Management.
- Implementation of strategic procurement for projects assigned in the Business Unit.
- Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
2.Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:
- Sustainability embedded along the procurement process.
- Timely and duly prepared procurement plans for projects and monitoring of their implementation.
- Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
- Implementation of proper monitoring and control of procurement processes including organization of shoppings, RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
- Awards recommended based on UNOPS procurement rules and procedures.
- Management of procurement contract, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
- Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers.
- Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.
Knowledge Building and Knowledge Sharing
- Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
- Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
- Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
- Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
- Provide oversight, ensuring compliance by team members with existing policies and best practices.
- Advanced Degree (Master) or equivalent preferably in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required,
- A first-level university degree (Bachelor) in combination with four (4) years’ experience at the national or international level in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field may be accepted in lieu of the advanced university degree.
- Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
- A minimum of two (2) years’ professional experience in procurement management is required for candidates with a Master Degree.
- A minimum of four (4) years’ professional experience in procurement management is required for candidates with a Bachelor Degree.
- Experience in working with a range of stakeholders in developing and developed countries is an asset.
- Some experience in UN system organizations, preferably in a developing country, is desirable.
- Experience in the usage of computers and Google Suite (Gmail, Google Docs, Sheets and Slides) is desirable.
- Experience with management of operations in remote locations is an asset.
- Full working knowledge of French and English is required.
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