Special Assistant to Chief Logistics and Supply Chain Field Support – Logistics Unit (Rome, Italy)

Organization: WFP - World Food Programme


Consultancy opportunity

 

 

Are you interested in working for Supply Chain and are you interested in humanitarian work?

If yes, this opportunity is for you!

 

We are looking for candidates of the highest integrity and professionalism who share our humanitarian principles. We select our candidates on a competitive basis, and we are committed to promoting diversity and gender balance.

Currently, we are looking for candidates to support our operations in Rome.

 

 

ABOUT WFP

The United Nations World Food Programme (WFP) is the largest humanitarian organisation delivering food assistance to over 90 million beneficiaries in 80 countries on a yearly basis. With over 5000 trucks, 50 ships and close to 100 planes on the move every single day, WFP, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.

 

Last year, the Norwegian Nobel Committee has decided to award the Nobel Peace Prize 2020 to the World Food Programme for its efforts to combat hunger and its contribution to bettering conditions for peace in conflict-affected areas.

 

JOB PURPOSE

 

The Logistics Unit includes a wide range of sub-units serving WFP operations, and provides guidance and technical expertise to staff around the world, supporting, augmenting and complementing capacity at the Regional Bureau and Country Office Level. Entirely focused on support to field logistics operations, the unit works collaborately with other HQ units, as well as partner organizations and the private sector, to provide functional leadership, and develop and adapt corporate tools, resources and solutions to optimize operational decision-making.

The Special Assistant will be working directly for the Chief of Logistics and SC field support. The incumbent is particularly asked to provide substantive and practical support to the Chief of Logistics in implementing the unit’s strategy and activities, as well as to the initiatives running across the sub-units. The incumbent will also keep the Chief of Logistics informed on all matters requiring his attention, assist in formulating options as to how those matters might be handled and ensure appropriate follow up. Moreover, the Special Assistant is expected to exercise a high degree of independence and be a self-starter on new initiatives.

 

KEY ACCOUNTABILITIES

 

Under the overall management of the Chief of Logistics, the Special Assistant will be responsible for the following duties:

  • Provide substantive and practical support to the Chief of Logistics in defining and developing/updating the unit’s strategy, in achieving its objectives and in ensuring its formulation, management and implementation, in alignment with the Supply Chain Division Strategy;
  • Ensure a prioritized and cohered overview of activities for the Chief of Logistics, enabling efficient and effective engagement and/or delegation;
  • Assist the Chief of Logistics in the daily tasks to achieve the objectives of the unit and act as focal point for the activities’ coordination and for follow up of actions; and identify emerging issues for the consideration of the Chief of Logistics;
  • Analyze and engage in various ongoing and emerging initiatives related to the Supply Chain Division and the Logistics Unit, and coordinate feedback as appropriate;
  • Coordinate, and lead when appropriate, the drafting and clearance of various documents, including project documents of new initiatives, and management reports on behalf of the Chief of Logistics. Bring matters that need decisions to the Chief’s attention;
  • Participate and contribute to cross-cutting initiatives within the Supply Chain Division, as well as with other divisions;
  • Liaise with other Directors, Chiefs, Heads of Units and relevant WFP Country and Regional Offices for timely and substantial inputs on reports, information requests, and others as required;
  • Lead/support the information management for the unit, including day to day information management and preparation of briefing materials for internal and external meetings of the Chief of Logistics. Represent the unit in the Information management supply chain working groups;
  • Support the development of relevant material for the unit and the Supply Chain division overall, including factsheets, infographics, standard presentations, and coordinate with the Front Office to ensure appropriate communication outputs for the unit;
  • Contribute, and lead when appropriate, corporate reporting and publications for the unit such as the Supply Chain Annual Report and the Annual Performance Report;
  • Provide support to other Strategic Initiatives where the Supply Chain Division is involved, within the division and in the cross divisional forums if need be;
  • Recognize and assess the sensitivity of information and ensure that confidentiality on all subject matters is maintained as required;
  • Undertake ad hoc assignments at the request of the Chief of Logistics.

 

STANDARD MINIMUM REQUIREMENTS

 

Education

 

You have an Advanced University degree preferably in Supply Chain Management, Economics, Business Administration, Logistics, or other related field, or First University degree with additional years of related work experience and/or training/courses.

 

 

Experience

You have:

 

  • A minimum of 6 years of postgraduate professional experience in an international context. Experience with humanitarian or development operations, communications/reporting and supply chain operations, business analysis, project management support and logistics coordination;
  • Experience with demonstrated thorough knowledge of WFP Supply Chain, Logistics, UN system, service management and similar business areas.
  • Experience in managing logistics activities, specifically in a humanitarian setting and with focus on emergency operations;
  • Ability to plan, coordinate and manage multiple activities and adjust to changing priorities;
  • Ability to meet deadlines and work under pressure as part of a team;
  • Excellent written, analytical and verbal communication skills;
  • Knowledge of logistics operations and systems;
  • High attention to detail and proofreading ability;
  • Ability to work independently with minimum supervision;
  • Sound knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software;

 

 

 

Language

 

  • You are fluent in oral and written English and have technical writing skills;

 

TERMS AND CONDITIONS

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP:

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

DEADLINE FOR APPLICATIONS

 

Application deadline: 26 December 2021 (midnight Rome time)

 

Your CV must be submitted in English

 

Women applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 

 

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