Technical assistance to the NRCST in conduction of Capacity Building on CRC and CRPD, DRR, CCA, WASH, RCCE, Gender in Emergency, CCC and SSA followed by the assessment of 200 schools and 200 pre-schools for safety

UNICEF Global


TERMS OF REFERENCE FOR INDIVIDUAL CONSULTANTS AND CONTRACTORS

 

Title of consultancy:

Individual Consultancy to Conduct Capacity Building on CRC and CRPD, DRR, CCA, WASH, RCCE, Gender in Emergency, CCC and SSA followed by the assessment of 200 schools and 200 pre-schools for safety

Funding Code

4360/A0/06/880/004/001- Communications technical support

4360/A0/06/884/002/002- CCA and DRR

4360/A0/06/881/002/004 – C4D on Child Rights

 

 

Type of engagement

 Consultant

 Individual Contractor Part-Time

 Individual Contractor Full-Time

Duty Station:

Ashgabat, Turkmenistan

 

Consultant sourcing:

 National   International  Both

Consultant selection method:

 Competitive Selection (Roster)

 Competitive Selection (Advertisement/Desk Review/Interview)

Request for:

   New SSA – Individual Contract

   Extension/ Amendment

If Extension, Justification for extension: N/A

 

Supervisors:

Start Date:

End Date:

Number of Days (working)

Valeriya Danilchenko, Emergency (Climate Change and DRR) Officer

18 April 2022

31 December 2022

181 working days

         

 

Scope of Work:

Under the supervision of the Emergency, Climate Change and DRR Officer and in consultations with the C4D Officer and the Child Rights Monitoring Specialist as well as the necessary international expertise to:

 

  • Develop a ToT tools for new Parliamentarians on CRC and CRPD and engagement of children, with consideration of needs of children with disabilities;

 

  • Facilitate sessions with children on CRC and CRPD, as part of contribution to the CRPD reporting and with that with focus on rights of children with disabilities;
  • Develop a follow-up plan for Parliamentarians to establish an effective mechanism of child engagement in sharing their views on development and needs, as well as structure/examples/tools for the next sessions;
  • Organize and conduct the information sessions aimed to raise awareness of the national partners and young people on climate change and environment, assessment of schools and pre-schools for safety engaging the staff of the Ministry of Sport and Youth Policy, Ministry of Education and the Youth Organization of Turkmenistan as well as the local authorities in the regions;
  • Support the International Consultant of UNFPA, local trainers trained through the Project in developing and adapting methodology for series of activities within Environmental Security and RCCE in Dashoguz and Lebap with breakdown of roles respectively;
  • Adapt the training materials developed by the International Consultant in line with UNICEF objectives, Agenda 2030 and relevant SDG indicators for the local youth, doing background research and translation, where necessary;
  • Contribute, guide and facilitate the practical sessions with youth representatives, authorities jointly with local trainers trained through the Project;
  • Follow-up and collect the inputs from the activities;
  • Draft a report on the activities with findings and lessons learnt. Presenting the report to the UN agencies involved in the Project and national partners (Ministry of Sport and Youth Policy and Youth Organization of Turkmenistan);
  • Provide assistance to the specialists and volunteers of the National Red Crescent Society of Turkmenistan in promotion the Disaster Risk Reduction and the Climate Change Adaptation Agenda at the school and local community level;
  • Strengthen the capacities of the NRCST staff and volunteers, and the specialists of the Ministry of Education in introduction and implementation of the joint Programme “Green School” in 3 pilot areas such as Dashoguz, Ahal and Lebap velayats;
  • Facilitate the cascade countrywide trainings on the Methodology of assessment of schools and pre-schools for safety engaging the principles and technicians;
  • Provide technical assistance to the Ministry of Education in proceeding with the assessment of 200 secondary schools and 200 pre-schools for safety;
  • Elaborate the e-database reflecting the outcomes of the SSA assessment;
  • Drafting the Final reports reflecting the outcomes of 3 components;

 

Work Assignment Overview

 

Tasks/Milestone:

 

 

Deliverables/Outputs:

 

Timeline:

 

Estimate

Budget:

 

Component 1: Building the national capacity of Parliamentarians (23 consultancy fees + 12 travelling days)

  1. Conduct an online Training of trainers at the velayat level on promoting the rights of the child and rights of People with disabilities, in Ashgabat city.

Prepare the Training Materials and Guides

 

By June 2022

1 day per velayat including Ashgabat city (6 days of trainings and 3 working days to prepare training materials)

 

  1. Conduct seminar in the velayats on explaining the UN Convention on the Rights of the Child for representatives of the Mejlis in the velayats, trained by the Trainers.

Prepare the Guidance note on roles and tasks of professionals involved in the promotion of the rights of the child, and the necessary skills and knowledge for this.

Plans for follow-up sessions

By June 2022

1 day per velayat including Ashgbat city (6 travelling days and 1 working day to prepare training materials)

  1. Conduct the half-day Seminars with children in each velayat during the summer holidays

Develop the PPTs, other leaning materials, Quality check-lists and ad-hock monitoring

By August 2022

1 day per velayat including Ashgabat city (6 travelling days 1 working day to prepare materials)

Component 2: Conducting Environment Security and RCCE activities (60 days of consultancy fess + 9 travelling days)

  1. Conducting 2-day event for the local authorities  and youth on RCCE in 3 velayats and Ashgabat city;

Develop the Agenda and

Training materials;

Delivery of Workshops/Seminars;

Analysis of the collected materials;

By 15 May 2022

(approx..8 travelling days and 15 working days for preparation of materials and data analysis)

 

  1. Conducting 2-day event for the local authorities and youth on Environmental Security in 3 velayats and Ashgabat city;

Develop the Agenda and

Training materials;

Delivery of Workshops/Seminars;

Analysis of the collected materials;

By 30 May 2022

(approx..8 travelling days and 15 working days for preparation of materials and data analysis)

  1. Preparing report documenting activities

Develop the Report;

By June 2022

(10 working days)

  1. Presenting findings to the partners

Organize the Presentation; development of PPTs;

By 30 June 2022

(4 working days)

Component 3: Capacity building of target population in communities and support school-based interventions (98 days of consultancy fees + 27 travelling days)

  1. To support the staff and volunteers of the NRCS in conducting of 25 training sessions (half-day each; 2 trainings per day) equipping the representatives of the MoE, local authorities and local communities as well as the target population in community and school-based interventions for strengthening capacities on CCA, DRR/CCC, Pandemic, Gender in Emergencies

Develop the Agenda and

Training materials;

Delivery of Trainings

By June 2022

(approx..13 travelling days and 10 working days to prepare training materials)

 

  1. Conducting 8 training  sessions (1-day each session) providing technical assistance to the NRCST and MoE  in  introduction and implementation of the “Green School” Programme in 3 pilot areas namely Ahal, Dashoguz and Lebap velayats, and Ashgabat city;

Develop the Agenda and

Training materials;

Delivery of Trainings

By August 2022

(approx..8 travelling days and 5 working days to prepare training materials)

  1. Supporting the MoE in assessment of 200 secondary schools and 200 pre-schools for safety by conduction of training sessions on methodology of assessment for the principles of schools and pre-schools in 5 velayats and Ashgabat city;

Develop the Agenda and

Training materials;

Delivery of Trainings;

By December 2022

(6 travelling days and 4 working days to prepare training materials)

 

  1. Submission of the Interim Report describing the training activities and containing the developed training materials;

Develop the draft of the Interim Report containing the training materials;

 

By 01st of December 2022 (3 working days)

  1. Analysis of the outcomes of the assessment of schools and the pre-schools for safety and development of the e-database containing the outcomes of the SSA;

Conduct the Data collection and analysis;

Elaborate the e-database;

By December 2022

(45 working days)

 

  1. Prepare the Final Report incorporating the findings and recommendations, and e-database;

Draft the Final Report;

By 20 December 2022

(4 working day)

* The consultancy will require working in Ashgabat and travelling to all velayats.  Travel days for various activities can be combined to ensure efficiency of timeframe use and limit the air travels. Nevertheless, at least 8 country wide round trips visiting all velayats including Ashgabat city are foreseen in the frame of current consultancy. Travel to velayats is a subject to COVID-19 driven restrictions.

 

Reporting requirements

The Consultant will work under the direct supervision of Emergency, Climate Change and DRR Officer and in consultations with the C4D and Child Rights Monitoring Specialist.

 

Payment schedule

The payment in US dollars will be made upon submission of deliverables, as follows:

 

  • Instalment 1: The first instalment of 14% of the total amount will be paid in June 2022, upon completion of the Deliverables 1, 2 and 3 and submission of the Interim Report.
  • Instalment 2: The second instalment of 33% of the total amount will be paid in August 2022, upon completion of the Deliverables 4, 5, 6 and 7 and submission of the Interim Report.
  • Instalment 3: The third instalment of 30% of the total amount will be paid by 01st of December 2022, upon completion of the Deliverables 8, 9,10 and 11 and submission of the Interim Report
  • Instalment 3: The final instalment of remaining fund (23%) will be paid by December 20th, 2022, upon completion of the Deliverables 12 and 13 and submission of Final Report compiling all recommendations and e-database.

 

Work arrangements

Day to day supervision and guidance as well as content to be adapted will be provided by UNICEF Emergency (Climate Change and DRR) Officer in consultation with the C4D Officer and Child Rights Monitoring Specialist. UNICEF will regularly communicate with the Consultant and provide guidance as well as feedback from national partners, and all other necessary support to achieve objectives of the consultancy.

 

Travel arrangements

The consultant will make his/her own arrangements for the travel. Travel costs should be calculated based on economy class travel, regardless of the length of travel; costs for accommodation, meals and incidentals shall not exceed applicable daily subsistence allowance (DSA) rates, as promulgated by the International Civil Service Commission (ICSC).

 

Candidates are expected to include the travel cost in the lump sum financial proposal.  The lump sum should indicate separately (1) the consultancy fee for the deliverables indicated above for the period of 18 April -31 December 2022 and (2) the travel costs.

General Terms and Conditions

UNICEF’s general terms and conditions will apply to the contract awarded to the vendor.  Please note that, in the evaluation of the technical merits of each proposal, UNICEF will take into consideration any proposed amendments to the UNICEF General Terms and Conditions. Proposed amendments to the UNICEF general terms and conditions may negatively affect the evaluation of the technical merits of the proposal.  

 

UNICEF retains the right to patent and intellectual rights, as well as copyright and other similar intellectual property rights for any discoveries, inventions, products or works arising specifically from the implementation of the project in cooperation with UNICEF. The right to reproduce or use materials shall be transferred with a written approval of UNICEF based on the consideration of each separate case. Consultant should always refer to UNICEF Turkmenistan support in developing the materials when publishing the results of the research conducted while in Turkmenistan in academic journals, books and websites.

Minimum Qualifications required:

 

 Bachelors    Masters    PhD    Other 

 

 

Knowledge/Expertise/Skills required:

Education

–   University degree in law, social sciences, international relations, or other relevant field; advanced degree in the same fields will be an asset;

Experience

– Solid experience in working with government partners in areas related to legislation, human rights, youth policy, education and construction;

-Work experience in international projects or programmes is an asset;

-Good communication and networking skills;

-Knowledge of Turkmenistan’s context and government structures as well as operational aspects of work with the ministries;

– Good technical knowledge and experience of disaster risk reduction/climate change projects implementation at community and school level;

– Extensive experience in interactive training methodologies for adults and children along with strong facilitation skills;

– Experience in data collection, analysis and research;

Language requirements

–  Proficient knowledge of Turkmen and Russian

Technical Proposal

The technical proposal should include

  • A cover letter, including
    • Assessment of suitability vis-à-vis the requirements of this ToR;
    • A summary of experience in similar assignments;
    • Links to/attachments of examples of similar work;
  • CV of the candidate
  • References

Evaluation criteria

 

The technical proposal should include

–            A cover letter, including:

Assessment of suitability vis-à-vis the requirements of this ToR;

A summary of experience in similar assignments;

Links to/attachments of examples of similar work;

–            CV of the candidate

–            References

Financial Proposal

Candidates are expected to submit a lump sum financial proposal including travel expenses in USD to complete the entire assignment based on the terms of reference.  The lump sum should cover deliverables indicated above for the period of 18 April -31 December 2022.

The lump sum should indicate separately (1) the consultancy fee for the deliverables indicated above for the period of 18 April -31 December 2022 and (2) the travel costs.

 

Evaluation

Each proposal will be assessed first on its technical merits and subsequently on its price. In making the final decision, UNICEF considers both technical and financial aspects to ensure best value for money. 

The Evaluation Team first reviews the technical aspects of the offer on the basis of the qualifications described above and as per the breakdown in the table below, followed by review of the financial offers of the technically compliant candidates:

Contents of the Technical Proposal         Score

Assessment of suitability vis-à-vis requirements  25

Similar experience in similar assignments and proof of similar work           30

Eligibility of the candidate (CV)   25

References        20

Total Score:       100 (with passing score 65)

 

The proposal obtaining the highest overall score after adding the scores for the technical and financial proposals together, that offers the best value for money will be recommended for award of the contract. A cumulative analysis will be used to evaluate and award proposals.  The evaluation criteria associated with this TOR is split between technical and financial as follows: 75% Technical, 25% Financial with 100 % Total.

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