UNDP/RFP/HHD/2021/002- Monitoring and evaluation technical support and implementation services for implementing the #WeBelong Africa programme..

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Overview :

We kindly request you to submit your Proposal for Monitoring and evaluation technical support and implementation services for implementing the #WeBelong Africa programme, from late 2021 to 30 July 2024..

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. 

Proposals may be submitted on or before Friday, October 15, 2021and via email, courier mail or fax to the address below:

United Nations Development Programme

HIV, Health and Development Programme

health.procurement[email protected]

  Your Proposal must be expressed in the English, and valid for a minimum period of 120 days

In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline.  Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.      

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.  

The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail, and the total price shall be corrected.  If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. 

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 

Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 4.

Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.

UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:

http://www.undp.org/content/undp/en/home/operations/procurement/business/protest-and-sanctions.html

 UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP. 

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link : https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/files/attachment/page/pdf/unscc/conduct_english.pdf

Objective:

The objective of the consultancy is to secure long-term technical advisory services and support for the establishment and management of an integrated M&E system for WBA programme. Additionally, it will ensure high level coordination and management of data at both national and regional level and assist the WBA’s implementation team to adequately monitor and evaluate progress against the set objectives, outputs, and M&E results framework of the two projects. The technical support will ensure that project data is collected periodically, analysed, verified, and disseminated appropriately.  It will also ensure that data is being used on a timely basis to inform the project, its beneficiaries, and wider stakeholders.

The technical support includes the development of a project M&E Plan and Standard Operating Procedures; defining appropriate data collection methods; and developing or amending tools for collating or housing data and reporting of project results. The support will establish processes that include routine monitoring, periodic evaluation, and data verification of the project. Finally, the technical support will provide advice to the implementation team on the analysis of data generated by the project, its use towards project improvement, and defining ways in which data is to be disseminated to project stakeholders and beneficiaries. The technical support services will be required for the duration of the project over a period of just under three years, beginning 1st November 2021 until 30 July 2024.

 

Summary Deliverables

Inception phase

Timeline

Development of an M&E Plan and M&E system (team leader)

25 days

Development of Standard Operating Procedures, related to data collection, storage, and quality assurance, user manuals, guides, data collection tools (team leader)

 

10 Days

Mid Term Review

 

Inclusive Governance initiative focused MTR (15 days team leader, 15 days junior expert)

 30 days

Ongoing support 2022 -2024

 

Annual outcomes harvesting research (36 days /per year 2022 – 2024) – Junior experts

108 days

Annual preparation of synthesis report from outcome harvesting and analysis of monitoring data, and related TA (15 days /year 2022 – 2024) (Team leader)

 

45 days

Provide on-going M&E technical advisory services and support (20 days team leader: 7 days junior experts)

27 days

TOTAL

245 Days

 

 

Documents :

Tender Document- RFP
Annex 3- Terms of reference
General Terms and Conditions

Deadline :

15-Oct-21

Health – UNITED STATES OF AMERICA

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