USPSC Audit Coordination Specialist

USAID


SOLICITATION NUMBER: 720BHA21R00086

ISSUANCE DATE: December 06, 2021

CLOSING DATE AND TIME: January 05, 2022, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian Business and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal service as an Audit Coordination Specialist under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

The contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

HBMO Recruitment Team

E-Mail Address: [email protected]

Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the HMBO Recruitment Team via the information provided above.

Sincerely,

Sonja Stroud-Gooden

Contracting Officer

DUTIES AND RESPONSIBILITIES

If the USPSC is hired at the GS-11 level, he/she will have an opportunity for advancement to the GS-12 level after at least two (2) years of service and a performance rating that exceeds fully successful. In order to be considered for advancement to the GS-12 level, the USPSC must also meet the minimum education and experience requirements as described below. Neither advancement nor extension of the contract is guaranteed.

At the GS-11 Equivalent Level:

Portfolio Management and Coordination:

● Serve as the Audit Action Officer (AAO) and/or Audit Management Officer (AMO) on OIG audits of BHA programs.

● Support the full lifecycle of OIG audits, from initial audit scoping through recommendation closure, and other OIG engagements. Coordinate with BHA colleagues to collect and provide requested documentation, prepare for meetings, coordinate OIG field visits, and ensure tracking and storage of BHA’s responses to the OIG.

● Coordinate BHA representation for meetings related to OIG engagements, such as audit entrance and exit conferences.

● Liaise with various internal agency stakeholders to ensure harmonized responses to agency-wide audits or issues.

● Work with BHA staff to support the development of management decisions, formulate action plans to implement management decisions, follow up on outstanding audit deliverables, and develop closure requests for all OIG audit recommendations.

● Highlight and raise resource needs and necessary major changes to existing systems and processes related to OIG audit findings and recommendations to ARPM leadership.

● Support the Audit Management Team Lead in notifying BHA leadership and relevant stakeholders of OIG audit reports and other products.

● Coordinate with, and provide guidance and support, to BHA’s Risk Management Advisors (RIMAs), Risk Management Officers (RIMOs), and ARPM’s Program Assistants on OIG audits and engagements.

Policy and Guidance:

● Develop working familiarity with USAID’s Audit Management Program, policies, authorities, and approaches. Attend applicable USAID training to augment current knowledge.

● Serve as a subject matter expert on policies and procedures regarding OIG engagement. Provide BHA staff with policy guidance, an orientation to the OIG audit cycle, and an understanding of what to expect in audit engagements.

● Answer queries on OIG engagements.

● Serve as a resource for sharing knowledge on audit requirements and findings across BHA.

● Facilitate training to BHA staff on OIG audit procedures as well as relevant recent OIG audits and engagements.

Bureau, Agency, and USG Liaison and Representation:

● Prepare background documents for the Audit Management Team Lead to brief BHA and USAID leadership on audit recommendations and reports, management decisions, and the current status of audit deliverables.

● Support senior management and BHA/Front Office in senior-level engagement with the OIG.

● Initiate and maintain strong working relationships with the OIG, other Bureaus and Independent Offices (such as the USAID Chief Financial Officer (CFO)), Missions, and BHA or other USAID staff engaged in OIG audits or research engagements.

● Facilitate information flow between the OIG and BHA.

● Create briefing materials for the OIG to support the Audit Management Team Lead in providing targeted outreach to inform the OIG on BHA’s business processes and the humanitarian operational context.

Audit Tracking and Filing:

● Track the status of OIG audits and engagements, recommendations, management decisions, and corrective actions.

● Maintain comprehensive files related to OIG audits and engagements.

● Analyze audit findings for patterns, trends, and connected issues; generate reports for BHA leadership as requested.

● Proactively recommend actions to address underlying weaknesses in tracking, coordination, and management.

General:

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Sign-up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months. As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary details within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an Agreement/Contracting Officer Representative (AOR/COR), as assigned, AOR/CORs provide financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, programs/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contactor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements set for in the COR designation letter and the AOR designation letter.

At the GS-12 Equivalent Level:

At this grade level, the Audit Coordination Specialist has demonstrated satisfactory competence in the duties and responsibilities described above. He/she will perform these duties and responsibilities with limited guidance from and limited supervision of the Audit Management Team Lead or his/her designee for the assigned area of responsibility. Additionally, he/she will take on an increased level of responsibility for management and coordination of OIG audit coordination activities, planning, and representation in his/her area of responsibility. At this grade level, he/she will:**

Portfolio Management and Coordination:

● Serve as the AAO and or AMO for OIG audits of BHA programs, as requested.**

● Coordinate BHA’s engagement in the full lifecycle of OIG audits, from initial audit scoping through recommendation closure, and other OIG engagements. Coordinate with BHA colleagues to collect and provide requested documentation, prepare for meetings, coordinate OIG field visits, and ensure tracking and storage of BHA’s responses to the OIG.

● Coordinate BHA representations for meetings related to OIG engagements, such as audit entrance and exit conferences.

● Liaise with various internal agency stakeholders to ensure harmonized responses to agency-wide audits or issues.

● Work with BHA leadership and working-level staff to develop management decisions, formulate action plans to implement management decisions, follow up on outstanding audit deliverables, and develop closure request for all OIG audit recommendations.

● Highlight and raise resource needs and necessary major changes to existing systems and processes related to OIG audit findings and recommendations to ARPM and BHA leadership.

● Notify BHA leadership and relevant stakeholders of OIG audit reports and other products.**

● Mentor and cross-train BHA’s RIMAs, RIMOs, and ARPM’s Program Assistant on effective audit coordination and management practices.**

Policy and Guidance:

● Develop and maintain a strong understanding of USAID’s Audit Management Program, policies, authorities, and approaches. Attend applicable USAID training to augment and maintain current knowledge.

● Serve as a subject matter expert on policies and procedures regarding OIG engagement. Provide BHA staff with policy guidance, an orientation to the OIG audit cycle, and an understanding of what to expect in audit engagements.

● Answer queries on OIG engagements.

● Serve as a resource for sharing knowledge on audit requirements and findings across BHA.

● Develop and facilitate training to BHA staff on OIG audit procedures as well as relevant recent OIG audits and engagements.

● Answer queries on OIG engagements.

● Serve as a resource for sharing knowledge on audit requirements and findings across BHA.

● Develop and facilitate training to BHA staff on OIG audit procedures as well as relevant recent OIG audits and engagements.

Bureau, Agency, and USG Liaison and Representation:

● Prepare background documents and brief BHA and USAID leadership on audit recommendations and reports, management decisions, and the current status of audit deliverables.

● Support senior management in engagement with the OIG.

● Initiate and maintain strong working relationships with the OIG, other Bureaus and Independent Offices (such as the USAID’s CFO), Missions, and BHA or other USAID staff engaged in OIG audits or research engagements.

● Facilitate information flow between the OIG and BHA.

● Create briefing materials and provide briefings for the OIG to provide targeted outreach to inform the OIG on BHA’s business processes and the humanitarian operational context.

Audit Tracking and Filing:

● Track the status of OIG audits and engagements, recommendations, management decisions, and corrective actions.

● Maintain comprehensive files related to OIG audits and engagements.

● Analyze audit findings for patterns, trends, and connected issues; generate reports for BHA leadership as requested.

● Proactively implemented actions to address underlying weaknesses in tracking, coordination, and management.

General:

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Sign-up for and serve as needed on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties of RMTs will be varied.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months. As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary details within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an AOR/COR, as assigned. AOR/CORs provide financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, monthly status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-11 Equivalent Level:

High School Diploma, plus seven (7) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management. Experience must include a minimum of two (2) years relevant work experience.

OR

Bachelor’s degree, plus three (3) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management.

OR

Master’s degree plus two (2) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management.

For the GS-12 Equivalent Level:

High School Diploma, plus nine (9) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management. Experience must include a minimum of four (4) years relevant work experience.

OR

Bachelor’s degree, plus five (5) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management.

OR

Master’s degree, plus four (4) years of relevant experience in international humanitarian or development assistance, project management, communications, audit or risk management.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.**

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses. Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Technical Experience (30 points)

At the GS-11 Equivalent Level:

● Demonstrated experience with project funded programs; preferably U.S. Government funded, business setting or non-profit organization.

● Demonstrated experience in coordinating, supporting, and tracking project implementation, particularly projects that include internal and external stakeholders.

● Familiarity with U.S. Government policies, regulations, or U.S. Government or other audit standards, preferred but not limited to:

o Code of Federal Regulations

o USAID policies in the Automated Directives Systems

o OMB Circulars

o GAO Greenbook (Standards for Internal Control in the Federal Government)

o GAO Yellowbook (Government Auditing Standards)

o International Standards on Auditing

● Demonstrated experience compiling, analyzing, and reporting out on information such as through internal or external reporting, monitoring, audits, or compliance.

● Demonstrated experience ensuring filing systems are maintained and updated.

● Demonstrated experience writing, editing, and verbally delivering briefers, guidance, and other types of communications on programmatic, policy, or administrative topics to peers and supervisors.

At the GS-12 Equivalent Level:

● Demonstrated experience with project funded programs; preferably U.S. Government funded, business setting or non-profit organization.

● Demonstrated experience as lead coordinator responsible for overseeing and tracking for project implementation, particularly projects that include internal and external stakeholders.

● Experience with U.S. Government policies, regulations, or U.S. Government or other audit standards, preferred but not limited to:

o Code of Federal Regulations

o USAID policies in the Automated Directives Systems

o OMB Circulars

o GAO Greenbook (Standards for Internal Control in the Federal Government)

o GAO Yellowbook (Government Auditing Standards)

o International Standards on Auditing

● Demonstrated experience, independently or in a leading role, compiling, analyzing, and reporting out on information such as through internal or external reporting, monitoring, audits, or compliance.

● Demonstrated experience designing, improving, and maintaining filing systems.

● Demonstrated experience writing, editing, and verbally delivering briefers, guidance, and other types of communications on programmatic, policy, or administrative topics to peers, supervisors, and senior executives.

● Experience building and maintaining stakeholder relationships.

● Experience serving as a leader or mentor to other team members.

Interview Performance (40 points)

Timed Writing Test (15 points)

Satisfactory Professional Reference Checks (15 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

How to apply

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: [email protected]

To help us track our recruitment effort, please indicate in your email/cover letter where (unjobvacancies.com) you saw this job posting.