National Firms Providing Digital Media Services

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=36290″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-RWA-00275, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

1. Introduction

This document outlines the Terms of Reference (TORs) for establishing Long-Term Agreements (LTAs) with three selected companies to provide Digital Communication services, including Photography, Videography, Social Media Services, Live Streaming, and Public Address (PA) System services for UNDP Rwanda.

2. Background

UNDP Rwanda seeks to enhance its visibility and communication outreach by incorporating high-quality visual content, effective social media engagement, live streaming services, and a professional PA system for events. The selected companies will support UNDP’s communication strategy by providing a comprehensive range of services to meet the organization’s diverse digital communication needs for various projects and events.

SCOPE OF TENDER

<span style="background-image: initial;background-position: initial;background-size: initial;background-repeat: initial;background-attachment: initial;background-origin: initial;background-clip: initial;background-color: rgb(255, 255, 255);”>

<span style="background-image: initial;background-position: initial;background-size: initial;background-repeat: initial;background-attachment: initial;background-origin: initial;background-clip: initial;background-color: rgb(255, 255, 255);”> The companies will be responsible for the following:

Photography and Videography Services:

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Photography: Providing professional photography for UNDP events, projects, workshops, conferences, and other activities.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Videography: Producing videos including promotional content, interviews, event documentation, drone videos, social media reels and long and short projects/ initiatives documentaries

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Post-production: Editing and delivering high-resolution images and videos, ensuring they meet quality and branding standards.

Digital & Social Media Management

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Content Creation: Developing tailored visuals, videos, and captions for digital channels.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Scheduling and Posting: Managing the timely posting of content on multiple platforms such as Facebook, Twitter, Instagram, LinkedIn, etc.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Social media Live Coverage: Real-time posting and engagement during events across social platforms.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Digital Campaign Support: Planning and managing digital strategies to boost campaign reach and impact.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Community Engagement: Responding to comments, messages, and interacting with the audience to drive engagement.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Influencer Engagement: Collaborating with influencers to amplify key messages and increase audience reach.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Storytelling & Impact Sharing: Creating compelling narratives that highlight results, human-interest stories, and successes.

·<span style="font-variant-numeric: normal;font-variant-east-asian: normal;font-variant-alternates: normal;font-size-adjust: none;font-kerning: auto;font-optical-sizing: auto;font-feature-settings: normal;font-variation-settings: normal;font-variant-position: normal;font-variant-emoji: normal;font-stretch: normal;line-height: normal;font-family: ‘Times New Roman’;”>       Copywriting: Crafting persuasive and engaging copy for campaigns, branding, or promotional materials.

Reporting: Providing regular performance reports, including engagement metrics, audience growth, and impact analysis. For further information details please read in the attached ToRs

 

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

 

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

 

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<span style="background-image: initial;background-position: initial;background-size: initial;background-repeat: initial;background-attachment: initial;background-origin: initial;background-clip: initial;background-color: rgb(255, 255, 255);”>PROCUREMENT UNIT

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-RWA-00275″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)