UK - Foreign, Commonwealth & Development Office (FCDO)
JOB DESCRIPTION
View Vacancy – Marshall Scholarship Administrative Assistant (Atlanta)
Job Category
Foreign, Commonwealth and Development Office (Policy & Political roles)
Job Subcategory
Communications, Press and Media
Job Description (Roles and Responsibilities)
Main purpose of job:
This person will serve as the main contact point for the consulate’s selection process, handling online applications, processing applications and disseminating them to the Marshall Scholarship Selection Committee.
Working with the Head of the Political, Press and Public Affairs Office as well as the Deputy Consul General, this role will help organise meetings of the selection committee (including the two-day interview rounds) and advise interviewees on pertinent policies. They will also participate in the promotion of the consulate’s winners, drawing up media contact lists and drafting press releases in addition to preparing required documentation for the winners.
The ideal candidate will be someone who is a team player, a clear and effective communicator, with strong attention to detail and an ability to handle multiple tasks at once. Previous experience working on scholarship applications is a plus.
Roles and responsibilities:
- Serve as the main contact point for enquiries about the Marshall Scholarships.
- Handle online applications received for scholarships through the ASAMS online system, which includes organising and processing applications and then disseminating them to the Marshall Scholarship Selection
- Committee (this work can include chasing documentation, verifying eligibility requirements, etc.)
- Liaise with members of the Committee on administrative details, providing administrative support when required, including scheduling and attending Committee meetings.
- Contact the selected interviewees, schedule interviews, and draw up and distribute the interview schedule.
- Advise interviewees on travel and accommodation policy and process expense claims for interviewees and Committee members*.
- Participate in the two days of the interviews in November – welcome interviewees, respond to enquiries, process expenses claims, medical documentation, etc.
- Attend (if required) the Committee’s meeting to determine the selected winners and reserves.
- Prepare required documentation to announce the winners including letters of congratulation and notification.
- Draw up a media contact list for the winners and draft press releases.
Essential qualifications, skills and experience
- Proficiency in Microsoft Excel, Word
- Highly organised and detail-oriented
- Ability to adjust to rapidly changing environment
- Previous experience managing a budget
- Excellent team-working and interpersonal skills
Language requirements:
Language: English
Level of language required: [Be reasonable and realistic – fluent, excellent, conversational etc.]
Desirable qualifications, skills and experience
- Previous work experience in an admin role
- Experience working with universities or educational institutions
Required behaviours
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
Application deadline
18 August 2025
Grade
Administrative Officer (AO)
Type of Position
Fixed Term
Working hours per week
10-15
Duration of Post
3 months
Region
Americas, Caribbean & Overseas Territories
Country/Territory
United States
Location (City)
Atlanta
Type of Post
British Consulate
Number of vacancies
1
Salary Currency
USD
Salary
$23.50 per hour
Type of Salary
hourly
Start Date
6 October 2025
Other benefits and conditions of employment
US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold. If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J1, F or M) nor other forms of work Visas (I, H, P). If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position.
You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.
All selected candidates are subject to background checks and will require a security clearance prior to starting work.
The British Embassy and its US Network embraces hybrid working. We are an organization that also recognises the critical value of team work and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.
Please note: The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).
Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional – before accepting a job.
Additional information
Closing date of receiving applications is before 23:55 (Local Time) on 18 August 2025
All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Internal candidates must inform their supervisor before they apply to a different position.
Working patterns:
This role is 160 hours over a duration of 12 weeks, with varied working hours and mandatory Committee engagement (e.g. interview days).
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. • A visas are acceptable at the Embassy and Consulates. The UK
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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