JOB DESCRIPTION

• Commencement: Immediate start 
• Long term role, based in Port Moresby, Papua New Guinea
• Open to PNG Citizens 

About the Program 

The goal of PNG Women Lead is that PNG women and girls, in all their diversity, are safe and equitably share in resources, opportunities and decision-making, with men and boys. 

The objectives of the PNG Women Lead program are drawn from DFAT’s Gender Equality and Women’s Empowerment Strategy: 

1. Enhancing women’s voice in decision-making and leadership
2. Ending violence against women and girls
3. Promoting women’s economic empowerment

This is to be achieved through four End-of-program outcomes (EOPO).

To achieve EOPO 1 – Selected partners better represent women’s voice and interests in targeted areas, including women with disabilities, the program will deliver:

• Expanded networks of effective advocates (men & women) progress gender equality & women”s empowerment.
• An expanded and more effective PNG women’s movement.
• More women are supported as decision-makers and leaders in selected partner organisations.

To achieve EOPO 2 – Increased awareness and practice of respectful and safe ways of relating between men and women in target areas, the program will deliver:

• More effective strategies promote respectful and safe ways of relating between men and women in target areas.

To achieve EOPO 3 – Women have improved access to coordinated GBV case management in target areas, including women with disabilities, the program will deliver:

• Key partners expand access to safe and effective GBV services.
• Select GoPNG agencies establish coordinated GBV case management pathways.
• GoPNG increasingly funds safe and effective GBV response services.

To achieve EOPO 4 – Selected partners expand women’s financial decision-making powers and employment opportunities, including women with disabilities, the program will deliver:

• Women are supported as decision-makers and leaders at work in participating workplaces.
• Women increasingly exercise financial decision-making (with men) in targeted households.

Building on lessons and evidence from Pacific Women and based on feedback through design consultations, this program will adopt the following delivery approaches:

• Local leadership – strategically, technically, and operationally – by local women situated in a Program Management Team in PNG, with nuanced and empowering support from the Managing Contractor (MC).
• Strategic partnerships – with credible local women’s organisations, with support from international partners where required, with GoPNG, the private sector and core funding for UN Women.
• Enhanced technical capability – including a Gender Hub.
• Strong linkages with the Pacific Women Lead and other relevant initiatives.
• Focus on targeted areas and leveraging other programs for national reach.

About the Opportunity

Under the management of the P&C Services Manager and guidance of the Talent Acquisition Manager, the P&C Coordinator will undertake the full breadth of recruitment and support HR activities as part of a multi-skilled team.

Key responsibilities 

The P&C Coordinator will report to the P&C Manager and undertake the following responsibilities:

Recruitment & Onboarding

Working with the TA Manager undertake recruitment activities for PNGWL and wider Abt PNG Programs (where required), including:

• Recruitment pipeline: developing terms of references in accordance with Abt Associates and DFAT policies and delegations, adhering to the principles of gender equity and social inclusion
• Providing general HR & Recruitment advice to PNGWL and support wider Abt PNG Programs, in line with Abt Associates recruitment policy.
• Go to market: attract high calibre candidates through advertising (online and local press) and targeted recruitment practices, acting as the first point of contact for general enquiries

Candidate management

• Managing all ATLAS recruitment activities, including job advertisements, candidate screening and shortlisting for managers and coordinate and facilitate the interview and selection process
• Undertake due diligence by conducting the necessary reference checks, psychometric testing, medical and police checks
• Ensure all invoices pertaining to recruitment activities are approved and submitted for payments in a timely manner (i.e., pre-employment medical invoices & job advertisement invoices)
• Visa management: liaising with candidates, the PNG Department of Immigration and the Australian High Commission to manage and maximise visa approval turnaround times
• Data and file management: ensuring all recruitment activities are recorded confidentially on the central HR database/recruitment tracker
• Onboarding: commence the onboarding requirements for new employees
• Facilitating the hiring process for Contractors in accordance with Program needs, ensuring Contractor’s service orders are approved and submitted on time, and their onboarding is completed in a timely manner.

HR Activities

Working closely with the P&C Services Manager:

• Staff communication and support: field general queries from staff in a confidential and efficient manner, adhering to HR policies and procedures, liaising with the Brisbane Head Office as required
• Staff orientation: manage the full cycle of staff orientation to ensure new employees are fully informed and equipped to undertake their role within the facility
• Assist with the management of Insurance and NASFUND membership registration and administration, maintaining current and accurate HR records
• Provide assistance with salary sacrifice processes and provide feedback to any queries/matters raised by employees
• Other HR matters: undertake any other duties as required.

People Strategy

Responsibilities may include:

• Support Learning and Development activities where required
• Support socialisation and use of the Abt performance management system, including the creation of policies and procedures
• Other duties as directed by the P&C Manager.

Key deliverables

• Ensure all HR development activities are conducted in an efficient and timely manner and in accordance with Abt Associates policies and guidelines.
• Meet Key Performance Indicators such as the recruitment and selection of candidates within 45 days and respond to staff enquiries in a timely manner, keeping staff abreast of progress as required
• Update managers on the progress of their recruitment activities as required and on an ongoing basis
• HR records: maintain Recruitment Tracker for effective recording of recruitment statistics and/or other HR records daily and in real time
• HR reporting: contribute to the monthly, bimonthly HR trends report as required
• Develop and maintain knowledge and understanding of Papua New Guinea labour (and related) legislation, regulations, practices and instruments
• Undertake all work in a confidential manner, always using tact and discretion
• Keep accurate records where required
• Be consistently responsive to client needs – internal and external.

Key working relationships 

• PNGWL Team Leader
• PNGWL Management team
• Senior P&C Manager
• P&C Services Manager
• TA Manager
• P&C Team
• Staff across Abt PNG program
• Abt Associates Brisbane Head Office HR team
• Key Abt PNG Management Services staff
• Abt Associates Brisbane Head Office Corporate teams.

About You 

For applications to be considered, a response to the key selection criteria below must be provided.

• Tertiary qualifications in Human Resources or Business Administration.
• Demonstrated experience in working within an internal recruitment function or HR capacity for a large organisation.
• Understanding Papua New Guinean labour laws, regulations and practices.
• Exceptional communication skills, as well as a demonstrated ability to communicate effectively cross-culturally and confidentially.
• Demonstrated ability to build strong working relationships with a variety of internal and external stakeholders.
• A demonstrated commitment to fostering a culture of gender equity and social inclusion within the team and through all HR management practices.

How to Apply

• Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document. 
• Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted. 
• The successful applicant will be engaged through an employment agreement determined by Abt.

We welcome and thank all applications; however only shortlisted applicants will be contacted.

Closing Date:  Wednesday, 3 September 2025 (Midday, local time) #LI-AUSBRIT

Abt Global is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection.

We encourage applications from experienced and capable women, and people with disabilities.