JOB DESCRIPTION

About Eurojust

Eurojust is the European Union Agency for Criminal Justice Cooperation. Through its unique expertise, Eurojust supports, strengthens and improves the coordination of investigations and prosecutions among the competent judicial authorities of EU Member States in the fight against serious and organised cross-border crime.

Eurojust is facing considerable change, including the adoption of a new EU Regulation governing Eurojust and a rising caseload.

Eurojust seeks to recruit dynamic, flexible, highly qualified staff to support its mission and further enhancement of the digitalisation of justice information systems.

More information on the mission and mandate of Eurojust is available on its website: www.eurojust.europa.eu

The position

Eurojust is launching a selection procedure to establish a reserve list for the profile of Coordination Officer.

Under the supervision of the Head of National Desks Support Office, the Coordination Officer will coordinate the efficient implementation of services to the National Desks (ND) and support the Head of National Desks Support Office with the administrative management of the National Desk Assistants (NDA), where required.

 

 

Key accountabilities

Operational Systems support

• In liaison with the Data Management Unit and other relevant internal stakeholders, support business transformation by:

o ensuring NDA involvement and feedback in the Digital Criminal Justice programme leading to the new Case Management System (CMS); o ensuring, upon entry into force of the new CMS, that the use of the tool is consistent with the organizational guidelines; and o monitoring and assisting the NDAs to harmonize data entry and strengthen quality and data review.

Coordination support

• Liaise with other units and entities in the Administration to ensure a coordinated and integrated approach to the provision of operational support services to the National Desks.
• Support the organisation of regular meetings with external stakeholders and the NDA community, to facilitate the sharing of relevant updates and developments impacting the workflows at the National Desks and the NDA community.

Knowledge Sharing & Regulatory Framework

• Develop and maintain an NDA knowledge-sharing platform to build synergies and capture and disseminate best practices.
• Develop and maintain the internal regulatory framework (e.g. SOPs, implementation guidelines, manuals) applicable to the NDAs’ support services, in order to harmonize workflows and processes across the National Desks, and enhance efficiency.

Ensuring sustainability of NDA function

• Foster sustainability of the NDA function through continuous identification of efficiencies in implementation of operational support services, and propose solutions for improvement where required.
• In liaison with the Human Resources Unit and other relevant internal stakeholders, identify and implement structural solutions for long-term absences of NDAs at the NDs.
• Support the Head of NDS with addressing short-term resource requirements at the NDs.

Administrative Management support

• Support the Head of NDS with the efficient implementation of the NDS workplan, resource planning and reporting, and performance management of National Desk Assistants.

Deputise for the Head of NDS in their absence and escalate urgent matters to senior management, when necessary and appropriate.

 

• Perform any other duties required by the job.

Eligibility criteria

The selection procedure is open to applicants who satisfy the following eligibility criteria on the closing date for application:

1. General requirements

The applicant must:

• Be a national of one of the Member States of the European Union (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden);
• Enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by the laws concerning military service;
• Produce the appropriate character references as to their suitability for the performance of their duties^[1];

• Be physically fit to perform their duties; and
• Have a thorough knowledge (C1) of one of the languages of the European Union² and

a satisfactory knowledge (B2) of another language of the European Union to  the extent necessary for the performance of their duties.

2. Minimum qualifications and professional experience

A level of education which corresponds to completed university studies of at least 3 years attested by a diploma.

Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the EU Member States will be taken into consideration.

If your diploma was issued outside the EU, you must provide a certificate of equivalency from an EU Member State to [email protected] in case you are invited to proceed further in the selection process.

If you do not provide this certificate when requested, Eurojust will not be able to assess your eligibility. More information is available here.

 

Submission of applications

You must submit your application through eRecruitment. Eurojust does not accept applications submitted by any other means.

All sections of the application must be completed in English. In order to be considered, applications must be received by 11:59:59 CET on the closing date. We advise you to submit your application well ahead of the deadline, in order to avoid potential problems due to heavy traffic on the website.