Procurement Officer

Overall purpose of the role
Procurement Officer will be supporting the operations by giving Procurement and administrative support in effective and efficient control. He/she will manage the end-to-end procurement process, from preparing tender documents and evaluating bids to negotiating, drafting, and administering contracts. They ensure legal compliance, mitigate company risk, and optimize costs by fostering supplier relationships and upholding procurement standards, in compliance with Expertise France (EF) and Agence française de Développement (AFD) requirements.
Procurement

Tendering Process: Prepare, issue, and evaluate tender dossiers, Requests for Proposals (RFPs), and Requests for Quotations (RFQs).

Contract Management: Draft, review, negotiate, and execute contracts while ensuring compliance with policies, regulations, and legal standards of EF. Track contract and ensure proper closure procedure is in place.

Procurement Strategy: Develop strategies for sourcing, purchasing goods/services, and managing supplier relationships. The most important task will be identifying suppliers per category of procurement.

Risk Mitigation: Identify potential risks, ensure compliance with legislation, and manage contract disputes.
Administration

Administration: Maintain detailed documentation, records, and files for all tenders and contracts.

Evaluation & Negotiation: Lead technical evaluations, analyze bids, and negotiate terms with suppliers to achieve best value.

Establish good working relationships with staff of government and other agencies to facilitate administrative processes.

Report on illegal activities through proper channels and procedure in a timely manner.

Monitor national administrative rules and regulations pertaining to the activities of EF and regularly update the line manager

Education level

Education: Bachelor’s degree in business administration, Supply Chain Management, engineering, or a related field.

Experience: Previous experience in procurement, contract administration, or tender management.

Skills: Strong understanding of contract law, negotiation skills, attention to detail, and proficiency in MS Office/procurement software.

Compliance Knowledge: Familiarity with public or private procurement regulations, especially EU regulations.

Qualifications

At least 3 years of previous experience in a similar position. Previous work experience for international agencies would be an asset.

Good working knowledge of logistic and procurement national and regional system in Iraq.

Computer literate with excellent working knowledge of Microsoft Excel, Word, Outlook, ERP, internet.

Desirable: knowledge of main donors’ procedures (EU, French MoFA/AFD, DFID, JICA, etc.).
Personal qualities

Good communication and reporting skills.

Strong relationship management skills and the ability to work effectively with finance, administration and programme staff

Proactive, results-oriented, and service-oriented

Strong working knowledge of Kurdish, Arabic and English (spoken and written). French would be an asset.