Tender/Procurement
UNDP-NGA - NIGERIA
Posted 1 month ago

UNDP-NGA - NIGERIA

Procurement Process

RFP – Request for proposal

Office

UNDP-NGA – NIGERIA

Deadline

22-Jul-26 @ 12:00 PM (New York time)

Published on

17-Jul-26 @ 12:00 AM (New York time)

Reference Number

UNDP-NGA-01469

Contact

Procurement unit – <a href="https://procurement-notices.UNDP.org/mailto:procurement.ng@UNDP.org”>procurement.ng@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=47749″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NGA-01469, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

Scope of Work

▪ Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures.

▪ Prepare detailed event run-of-show schedules and stakeholder engagement plans.

▪ Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution.

▪ Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team).

▪ Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable.

▪ Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel.

▪ Develop and implement a comprehensive risk management and contingency plan for each event.

▪ Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown.

▪ Install all branding elements at the venue no later than 24 hours before the event

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

[UNDP OFFICE NIGERIA

PROCUREMENT UNIT]

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01469″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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