UNDP-ZAF - SOUTH AFRICA
This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.
If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=49356″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-ZAF-00235, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.
Introduction
The contracted firm will deliver the following:
Discovery, Governance and Inception
• Review existing G20 knowledge assets, digital systems, user groups, access requirements and UNDP technical constraints.
• Conduct focused stakeholder consultations and define functional, technical, governance, security and content-migration requirements.
• Prepare user journeys, a platform governance model, implementation workplan, risk register and technical design document within the inception report.
Information Architecture and User experience
• Develop a taxonomy and metadata framework covering Presidency, host country, ministerial track, engagement group, thematic priority, document type and access level.
• Design the site structure, navigation, page templates, repository views, search experience and administrator workflow.
• Prepare wireframes for public-facing and restricted areas, aligned with UNDP and G20 branding and responsive across common devices.
• Apply practical accessibility requirements, including WCAG 2.1 considerations within the selected technology stack.
Platform Configuration and Core Functionality
• Configure a searchable knowledge repository with metadata, filters, version control, audit trails, permissions and document-lineage controls.
• Create pages for G20 milestones, policy outputs, events, partnerships, lessons learned, case studies, handover resources and UNDP‘s LEAD Africa contribution.
• Configure native galleries, embedded media and page-based storytelling using out-of-the-box SharePoint functionality.
• Provide a basic Power BI report using available data to show selected indicators such as knowledge products, events or stakeholders reached.
• Enable cross-Presidency browsing through standard metadata, repository views and search filters.
• Use existing UNDP authentication and native Microsoft 365, Teams and Power BI connectivity wherever technically feasible.
Content Migration, Security and Testing
• Prepare and implement a content-migration plan covering inventory, classification, metadata assignment, file naming, duplicate management and quality assurance for agreed priority content.
• Configure role-based access and available enterprise controls for authentication, encryption, activity monitoring, backup and recovery.
• Align the solution with applicable UNDP information-security requirements, POPIA and relevant data-protection principles.
• Conduct functional, permissions, accessibility and user-acceptance testing and resolve agreed defects before production approval.
Deployment, Training and Support
• Deploy the approved platform to the agreed UNDP environment and complete the agreed priority-content migration.
• Deliver administrator and end-user training, user manuals, governance guidance and system-administration documentation.
• Provide a complete handover of configurations, source materials, content structures, inventories and credentials or access information managed under the contract.
• Provide six weeks of post-deployment warranty and configuration support, including agreed bug fixes and minor configuration adjustments.
Documents :
<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ZAF-00235″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)
To help us track our procurement effort, please indicate in your email where (unjobvacancies.com) you saw this tender/procurement notice.