Publié le 5 March 2024
Impressing hiring managers and recruiters and find new career opportunities by knowing how to write an administrative assistant resume.
An Administrative Assistant plays a pivotal role in the day-to-day operation of workplaces and businesses across multiple industries. Also known as Administrative Support Staff, Secretaries and Office Administrator, being an Administrative Assistant requires a unique combination of organization, communication and interpersonal skills.
What Does An Administrative Assistant Do?
Typical duties of an Administrative Assistant include monitoring communications, responding to client inquiries, creating office calendars, assisting managers and colleagues, maintaining proper documentation and a range of other clerical tasks. They can work in all types of industries and commercial workplaces, ranging from small and medium businesses to large corporations. Their skills allow them to be an asset in any workplace that requires support and organization.
Career Prospects for Administrative Assistants
The career prospects for an Administrative Assistant are considered strong over the next decade. There will be a predicted 68,000 admin assistant roles available by 2031, with 57,000 job seekers looking to fill them. This slight imbalance tilted in-favour of job seekers means that companies will be looking to recruit and attract the best applicants, likely through good salaries and strong benefit packages.
For aspiring professionals, knowing how to write an administrative assistant resume will help you stand out to recruiters and hiring managers. An Administrative Assistant resume needs to highlight your ability to stay organized and maintain clear lines of communication while multitasking. It must showcase your commitment to helping run an efficient workplace that allows colleagues to work at their best to meet client needs.
We’ve gone ahead and created a free template for an Administrative Assistant resume. Download it here:
When using this Administrative Assistant resume template, always customize it to highlight your own unique experiences and skills. There are a few things you should include to stand out to recruiters and hiring managers.
What to Include on Your Administrative Assistant Resume
1. Administrative optimization projects
Be sure to mention specific projects where you optimized the administrative process for your workplace. Companies are always looking to improve efficiency and streamline their work processes, so this will help you stand out. Examples revamping or digitizing the filing process or streamlining complex reporting procedures for better ease of use.
2. Cross-functional project management
Being an administrative assistant involves managing multiple projects simultaneously. If you can use your resume to highlight your ability to manage multiple cross-functional projects between multiple departments, it will really grab the attention of a hiring manager. It shows you can keep multiple people coordinated to successfully reach shared business goals.
3. Professional development initiatives
Continuous learning, upskilling and professional development is key to success for modern workers. Your resume should include examples of initiatives you have taken to further your own professional development. These can include online courses, additional training and certifications you have earned. These all demonstrate your commitment to constantly growing and improving.
4. Creating visual content
If you have created visual aids for use in meetings, presentations and events, or to enhance internal communications, this skill should be included in your Administrative Assistant resume. Being able to distill complex information into visual medium for increased understanding can be a huge efficiency boost. It also helps to ensure that the entire workplace team is on the same page regarding ongoing projects.
5. Personal branding
You want your job application to stand out. One way to do this is to include a couple of elements of personal branding. This can include a personalized career statement in your resume headline, or links to your professional social media profiles. Be sure not to go overboard, as hiring managers will still expect to see resumes that adhere to the traditional formats.
6. Creative problem solving
Unexpected problems will occur in all jobs, and they must be dealt with correctly and efficiently. If you are a creative thinker who come up with innovative solutions to a variety of problems, this ability should always be included on your Administrative Assistant resume. Managers will want to see that you are unafraid to tackle challenges, and use them as opportunities for learning and new approaches.
7. Collaborations with startups or innovative projects
Partnering with colleagues in sectors related to your organization can be a great way to help both reach new levels of success. Forming and nurturing these professional partnerships and collaborations is a specific skill that is highly valued, and should be included on your resume.
8. Internal customer experience management
A company can’t succeed without satisfied customers and clients. Administrative Assistants with strong customer service skills will be able to ensure that all interactions between a customer and the company will be as pleasant as possible. Building professional relationships based on positive customer experiences will help any type of organization grow.
9. Participation in committees or working groups
A good workplace depends on colleagues working together to maintain and make improvements as necessary. Participating on internal committees and groups shows your commitment to building a supportive workplace that will be positive for everyone in the organization.
10. Expertise in software solutions
Knowledge of specific software remains a strong asset in any office environment. All experience, certifications and knowledge of workflow management, document filing, and recording keeping software should be included on your resume. Advance knowledge of Microsoft Office suit and related programs is also an asset, as these are commonly used tools across multiple industries, and existing knowledge will help make for a smoother onboarding process.
Writing an Administrative Assistant resume doesn’t have to be difficult. When you use our free template and be sure to include these key traits and experiences, you will have a document that showcases why you are the best candidate for the job. Download the template and prepare your Administrative Assistant resume today.