JOB DESCRIPTION

 

Your Role

As a Financial Management Assistant, you will: provide technical, analytical, and coordination support for the daily operational and administrative requirements of PFFM.

The responsibilities may encompass supporting several activities, including: (i) general tasks related to PFFM; (ii) coordination support to one or more assigned supervisors, (iii) performing portfolio analysis and generating reports; and (iv) processing and implementation of technical assistance projects as detailed below.

You will:

General PFFM tasks:

Maintain PFFM’s webpage, PFFM databases, oversee document logs, and ensure organization and accessibility; assign tasks to PFFM staff and monitor completion.
Assist in staff consultant recruitment and contract administration.
Assist in preparing presentation materials, coordinate activities for knowledge distribution activities and ensure release and sharing of knowledge products; contribute to knowledge product development by researching and compiling relevant documents.
Assist in the drafting and revision of operations manual sections, staff instructions, and project administration instructions.
Manage the interdepartmental review process, including summarizing comments from different departments and assist in the editing of reports.
Ensure documents follow ADB’s Handbook of Style and Usage.
Collaborate with relevant ADB departments and offices for logistical support and coordination.

Coordination support to assigned supervisors:

Schedule and coordinate appointments.
Arrange mission travel, including obtaining mission clearances (internal and external), flight and travel arrangements, in-out arrangements, visas, mission kits, mission materials and mission appointments.

Assist in portfolio analysis and reporting:

Prepare and/or support the preparation of analytical reports:

on portfolio financial management performance (including statistical analysis, charts, tables, etc.) based on data extracted from ADB’s electronic databases.
on non-compliance or delayed compliance with APFS and AEFS submission and public disclosure requirements, quality of the submissions, common issues and deficiencies identified.
Contribute to the annual FM Report.

Support to technical assistance (TA) processing and implementation:

Assist TA teams in PFFM to prepare TA reports and change memos, ensuring compliance with policy requirements.
Undertake relevant research and compile related documents.
Monitor TA implementation against targets.
Support with consultant recruitment and contract administration.
Coordinate arrangements and logistics for TA-funded missions including securing government clearance, mission and travel request authorization, arranging flights and accommodations, in-out arrangements, visas, and scheduling appointments.

Others:

Any other tasks assigned by the supervisor or reflected in the incumbent’s work plan.
Qualifications

You will need:

Bachelor’s degree preferably in accounting, business administration, commerce or other relevant discipline.
Professional qualification in accounting (e.g. CPA, CA) from an internationally recognized institution (e.g., IFAC) is desirable.
A CFA qualification is an advantage;
At least 5 years of relevant professional experience.
Work with internal and external clients, including ADB colleagues, government officials, development partners and other international networks.
Excellent verbal and written communication skills in English.
Proficiency in MS productivity suite (i.e., Word, Excel, PowerPoint), videoconferencing (i.e., Zoom, MS Teams) and document filing systems (i.e., SharePoint, OneDrive).
Please refer to the link for ADB Competency Framework for Technical Local Level 1 (TL1).

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

Paid leave (including parental)
Medical and health benefits
Life and other insurance plans
Staff development
Retirement plan
Housing and education allowance (if applicable)

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements