Administrative Officer

This position is in the Office of the High Commissioner for Human Rights (OHCHR), Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), based in Geneva. The incumbent will work under the guidance of the Chief of ERS and collaborate closely with the Programme Support and Management Services (PSMS).

Responsibilities:

Within delegated authority, the Administrative Officer will be responsible for the following duties:

Human Resource Management:

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Budget and Finance:

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.

General Administration:

• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Performs other related work as required.

Education:

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related field.
• A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience:

• A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
• Out of the five years, a minimum of two years of experience working within the UN common system, or other similar international organizations is desirable.
• Experience working with an ERP system, such as Umoja, is desirable.

Languages:

• English and French are the working languages of the United Nations Secretariat.
• For the position advertised, fluency in English is required.
• Knowledge of another UN official language is an advantage.

Source:https://careers.un.org/lbw/jobdetail.aspx?id=179616

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