25-Aug-25 @ 04:00 AM (New York time)

Office

UNDP-KEN – KENYA

Deadline

25-Aug-25 @ 04:00 AM (New York time)

Published on

21-Aug-25 @ 12:00 AM (New York time)

Reference Number

UNDP-KEN-00543

Contact

UNDP Kenya Procurement – <a href="https://procurement-notices.UNDP.org/mailto:UNDP.kenya.procurement@UNDP.org”>UNDP.kenya.procurement@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=37422″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-KEN-00543, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

UNDP kindly requests your quotation for the provision of Conferencing Services in Nairobi to Support Dissemination of Climate Information Products through the National Climate Outlook Forum as follows;

Full Day Conference package for 60 Pax on 1, 2 & 3 September 2025

Dates: 1-3 September 2025
No of Days: 3 Days
No. of Pax: 60 pax

Conference Package

Main meeting room hire (8.00am to 5.00pm)

Mid- Morning & Afternoon Break: Tea/Coffee with a selection of sweet & savory sandwiches, Fruit Platter & a selection of 2 Fresh Juices

Lunch: Buffet lunch with an accompanying soft drink

Meeting Room Provisions

2 bottles of 500ml still water
Writing Pad & Pen
Flip Chart & a set of markers
Screen for presentation 1+ clicker
Complimentary Wi-Fi for all participants
Complimentary use of the Public Address System with 2 cordless microphones

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

UNDP Kenya Country Office

Procurement Unit

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-KEN-00543″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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Conferencing Services to Support Dissemination of Climate Information Products