JOB DESCRIPTION

Function title: Accounting Assistant
Reference: NOC-CF-2025-FGIII/1006
Location: Brussels
The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties.
Information about living in Brussels
Nature of the competition: Internal and external competition
Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
Function group: Function group III
Job level: 8-10 – Check salary simulations for the basic grade
Generic post: Assistant
Number of posts: 2
Duration of engagement: 5 Year(s) – extension or conversion of the contract is possible – see “Useful information” section
Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
Directorate/Service: CF/AFC – Agency Financial Control Unit
Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.
Competition publication date: 03/07/2025
Competition closing date: 14/08/2025 (23:59 Brussels time)
Reserve list: Applicable – See details in the “Useful information” section
Your team

Within the Directorate Central Route Charges Office and Finance, the Agency Financial Control Unit is responsible for all aspects of Accounting and Internal Control related to the Agency Accounts, Central Route Charges Office, European Civil Aviation Conference (ECAC) and SESAR Deployment Manager (SDM) accounts and is the owner of the Oracle ERP and the CF accounts in addition to the guardian of the Agency historic accounts.

We are currently looking for two highly motivated individuals to join the Agency Finance Control Unit as Accounting Assistants. In this role, you will play a crucial role in supporting our finance operations. Below is an overview of the responsibilities associated with this position. Please note that the exact tasks assigned may vary depending on the area you are assigned to.

Your role

Your role will be to:

Provide operational support (e.g. processing invoices, verifying compliance, reconciling accounts, etc.) on accounts payable and/or account receivable matters.
Perform monthly reconciliations, postings , clearing suspense accounts, investigating anomalies, following up and taking corrective action to resolve reconciling items.
Monitor monthly reconciliation of VAT accounts and assist in processing VAT reimbursement request from the national authorities and follow up on all rejects and clearance of the account.
Analyse open items (e.g. outstanding tasks, financial discrepancies, potential risks) on extra budgetary projects.
Produce monthly dashboard on unliquidated obligations and undertake necessary follow up to settle long outstanding items.
Assist with the calculation of accruals/advances for inclusion in the respective set of financial statements.
Support in the monitoring and control of all the fixed assets and approved construction contracts and the deliveries progress.
Provide necessary support to the year-end audit process by preparing schedules and supporting documents, as and when requested. Review and update the operating manuals.
Handle airspace user account confirmations for audit purposes.
Conduct review of administrative transactions (travel expenses) to verify accuracy of records and compliance with applicable rules.
Conduct review and reconciliation of the corporate credit cards and produce analytics for reporting.
Support processing of invoices, reconciliation, following up for missing information, fixing issues, etc. to ensure prompt management of the assigned tasks.
Extract data from source system (i.e. Oracle ERP) to develop the data analytics needed to conduct compliance testing.
Follow-up with the units on appropriate and timely submission of documentation and clarifications for review.
Support the analysis and the identification of areas of improvements and the development of internal controls over the activities reviewed.
Participate in user acceptance tests in connection with the development of the financial management system within the Finance units.
Carry out any other task in line with the main purpose of the job.
Required qualifications, experience & competencies

Completed university studies of 3 years in a relevant field (e.g. Finance, Accounting, Economics, etc.) plus relevant professional experience of one year or relevant post-secondary education plus relevant professional experience of 3 years.
A professional qualification such as Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) would be an advantage.
Experience in accounts receivable and/or accounts payable, and/or cash management and/or general ledger.
Experience or understanding of compliance reviews and travel accounting transactions.
Experience in a multi-company accounting system & accounting software (e.g. Oracle ERP).
Knowledge of general accounting principles.
Proficiency in the use of Microsoft Office applications, in particular Excel, PowerPoint, Word. Power BI would be an advantage.
Analytical thinking: You analyse information and are able to identify relationships.
Customer focus: You adapt services to respond to customer needs.
Communication: You are able to foster two-way communication.
Problem solving: You anticipate and solve business problems.
Team work: You display a collaborative approach.
Ability to work in a multinational and multicultural environment.
Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1 and acquire at least a basic knowledge of French at level A1 by the end of the probation period.
The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).
Useful information

Applications will be accepted from nationals of EUROCONTROL Member States only.
The selected candidate may be required to provide documentary evidence confirming they meet the minimum education requirements. They will be informed if and when specific evidence is needed. Please note that no offer (for external candidates) or appointment (for internal candidates) will be made until the necessary evidence, if required, is validated.
The selected candidate will be offered a contract for a duration of 5 Year(s) in accordance with the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. This contract may be renewed for a total duration of up to nine (9) years, or it may be converted into an undetermined contract.
The selected candidate must successfully complete a probationary period of nine (9) months before being established in the post.
The successful candidate shall be engaged in principle at the basic grade of the advertised grades.
Candidates declared suitable who are not selected for the post will be placed on a reserve list for similar roles. The reserve list will be valid for one year from the closing date of applications.
Information on salary and benefits can be found on our Careers site
EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics in order to complement diversity of teams and rebalance the workforce.
Candidates should go to our Careers site and read the tips on how to apply.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements