Tender/Procurement
UNDP-NGA - NIGERIA
Posted 5 days ago

UNDP-NGA - NIGERIA

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Procurement Process

RFP – Request for proposal

Office

UNDP-NGA – NIGERIA

Deadline

08-Sep-26 @ 09:00 AM (New York time)

Published on

04-Sep-26 @ 12:00 AM (New York time)

Reference Number

UNDP-NGA-01502

Contact

Procurement unit – <a href="https://procurement-notices.UNDP.org/mailto:procurement.ng@UNDP.org”>procurement.ng@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=49385″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NGA-01502, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

Scope of Work

The scope of this engagement covers all event management activities from contracting through post- event wrap-up, including but not limited to:

• Pre-event planning, vendor sourcing, and stakeholder coordination

• Two Marquee erection, venue dressing, staging, and zone configuration within the SMEDAN Compound, Idu

• Technical production: audio-visual systems, sound, lighting, stage management, marquee infrastructure, air-conditioning systems, power distribution, standby generators, power redundancy arrangements, technical command and control, and all related venue infrastructure necessary for uninterrupted event delivery.

• Ceremonial production: preparation of the groundbreaking point; procurement and staging of ceremonial items (branded shovels, safety helmets, site vests, satin ribbon, ceremonial scissors, white gloves, commemorative plaque); drape rigging and release for the signboard unveiling

• Accessibility provisions: step-free access and circulation, ramp access to stage, reserved accessible seating and parking, accessible restrooms, and staging position for on-stage sign language interpretation

• Guest and VIP management: registration and accreditation, ushering, protocol coordination for ministers, ambassadors, development partner principals and other high-level dignitaries; liaison and coordination with UNDSS, SMEDAN security, official dignitary protocol teams and designated government security personnel regarding arrivals, departures, access control and movement management.

• Catering and hospitality for up to 70-80 guests, with dietary and cultural considerations

• Media and photography coordination, including drone coverage

• Post-event wrap-up, teardown, site handback, and reporting

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.

[UNDP OFFICE NIGERIA

PROCUREMENT UNIT]

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01502″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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