IDB - Inter-American Development Bank
JOB DESCRIPTION
View Vacancy – Operations Officer (Foreign, Security and Development Section) (DEU25.276)
Job Category
Foreign, Commonwealth and Development Office (Policy & Political roles)
Job Subcategory
Political
Job Description (Roles and Responsibilities)
Who are we?
The British Government in Germany is based at the British Embassy in Berlin and our consulates in Duesseldorf and Munich. We are part of a worldwide network, representing British political, economic and consular interests overseas. We are looking for an Operations Officer (Foreign, Security and Development Section) to lead on administrative and organisational support to the British Embassy’s Foreign, Security and Development Section.
Main purpose of job:
This is a role at the centre of the Embassy in Berlin, which gives the jobholder an excellent overview of British engagement with Germany. The Foreign, Security and Development Section includes teams leading on Euro-Atlantic security; Asia, Middle East, Africa and development; Iran and sanctions; and justice, security and migration. The jobholder will lead on operational and administrative support across the section and coordination of the UK’s attendance at major events such as Munich Security Conference, and will support work on the section”s culture and development.
Fluency in German and English is essential. To support the Embassy’s positive working environment, the successful candidate will be encouraged to play an active role in the Embassy’s corporate life and contribute to the wider objectives of the Germany network. A range of learning and development opportunities will also be offered and encouraged.
We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work.
Why you should apply?:
Are you a team player who would like to work in a diverse team within a fast-moving and exciting environment? We offer an interesting and challenging work environment, dealing with many different tasks.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Operational support: Support the wider team in ensuring that the FSD section is resourced, capable and motivated to deliver. This includes supporting programmes and logistics for external visitors, providing administrative support for specified projects, meetings or events, and maintaining a contacts database.
- Event coordination: Lead on coordination and operational delivery for major set-piece events. This includes Munich Security Conference, Hamburg Sustainability Conference, and flexible support to other events.
- Executive Assistant to the Political Counsellor: Arrange meetings and appointments for the Political Counsellor and receive visitors to the Embassy; provide timely and efficient secretarial support to the Political Counsellor.
- Team collaboration and effectiveness: Advising the Political Counsellor to shape organisational and team culture; supporting well-being, L&D and team-building initiatives; improving internal systems for better operational effectiveness and ensuring good functioning of the section as a whole.
- Corporate and policy: Participate in wider Embassy initiatives as required, including engaging in a corporate role. Potential for the role to include some policy responsibilities if desired.
Essential qualifications, skills and experience
Our ideal candidate shows:
- Proficiency in English and German (both written and spoken, minimum of C1 level for CEFR framework*)
- Excellent organisational, prioritisation and communication skills;
- Ability to deliver high quality work within deadlines and under pressure;
- The ability to work collaboratively across the section and wider teams;
- Excellent IT skills, especially standard MS Office applications (Word, Excel, Teams and Outlook);
Desirable qualifications, skills and experience
Nice to have:
- Previous administrative or diary management experience;
- Previous experience working in an international environment or in the German political system.
Required behaviours
Communicating and Influencing, Delivering at Pace, Working Together
Application deadline
31 August 2025
Grade
Administrative Officer (AO)
Type of Position
Full-time, Fixed term, with possibility of renewal
Working hours per week
37.5
Region
Europe, Eastern Europe & Central Asia
Country/Territory
Germany
Location (City)
Berlin
Type of Post
British Embassy
Number of vacancies
1
Salary Currency
EUR
Salary
€51,564.- rising to a maximum of approx. € 57,922.- gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable).
Type of Salary
yearly
Start Date
1 November 2025
Other benefits and conditions of employment
This is a full time, fixed-term 2 year contract with the possibility of a permanent contract subject to performance and funding. Salary €51,564.- rising to a maximum of approx. €57,922.- gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable).
The successful candidate will be subject to professional background check and security clearance. The successful candidate must have pre-existing work authorisation in Germany in order to apply.
Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Equal employment
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe and the FCDO Germany Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.
Learning & Development
The British Embassy in Berlin has a strong ethos of Learning and Development, including our Learning and Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all Embassy staff.
The Embassy offers learning and development opportunities throughout the year and invites you to join committee led forums where you may have an interest and can help shape the organisations objectives.
The successful applicant will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives of the British Government’s Germany network and supporting the Embassy’s positive working environment.
The Germany Network is a rewarding and exciting place to work, offering:
- Much scope for personal and professional development: excellent networks and opportunities for support, including mentoring, coaching and dedicated Learning and Development days;
- Opportunities to take on ownership and responsibility;
- An equal, diverse and engaged workplace;
- Work-life balance;
- Flexible working;
- National and international remote working policy – Up to 30 days working remotely from a third location, subject to business and operational requirements;
- Performance related bonus.
Additional information
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (unjobvacancies.com) you saw this job posting.