Grants Management Officer

  • Contract
  • Amman


The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation

DRC is looking for an experienced Grants Management Officer who will play a key role in supporting and coordinating reporting, grant management, donor compliance, as well as project development (proposals, concept notes, expressions of interest, etc based in Amman office.

About the job

The individual will report directly to Head of Programmes . Your main duties and responsibilities will be:

Reporting (50%):

· Coordinate external donor reporting (including relevant data collection from different staff/departments) ensuring high-quality, well-written, accurate and timely narrative reports (monthly, mid-term, annual and/or final) meeting donor and DRC requirements;

· Follow up with the Finance department on donor financial reporting and audits;

· Liaise with the regional and HQ focal points for coordinating internal reviews of reports prior to submission;

· Support reporting on JORISS (Government online platform) by collecting relevant data/information.

Grants Management (30%):

· Responsible for updating DRC’s Information Management System (Dynamics) in a timely manner, with key documentation related to grants (contracts, amendments, MoUs, etc.), and ensure hard copies are stored appropriately according to DRC documentation policy;

· Update DRC Jordan’s Grants Tracker and share it with relevant team members on a monthly basis;

· Work in collaboration with the Finance Unit at country level as well as HQ for the tracking and submission of donor installment requests;

· Organize and co-facilitate all Grant Kick-Off, Review and Closure Meetings with field teams and other relevant staff;

· Advise DRC programme and finance team members on appropriate action for grant related challenges and coordinate with DRC senior staff in decision making;

· Facilitate positive relationships with DRC’s donors in country, ensuring timely communication, resolving of any potential issues and attending to ad-hoc requests;

· Regularly liaise with donor focal points in a professional and competent manner.

Programme Development (10%):

· Support the Grants Management Coordinator with the development of concept notes and proposals as needed, notably by collecting and compiling necessary inputs from program staff, technical advisors, HQ/Regional Office and partners (if relevant) and through the provision of technical guidance in respect to donor requirements, always ensuring internal deadlines are observed;

· Support with DRC’s fundraising strategy, donor scoping and donor engagement plans.

Donor Compliance (10%):

· Maintain up-to-date information on DRC Jordan’s current donors with regard to compliance and standards, and ensure all donor guidelines and requirements are respected;

· Assist with strengthening the capacity of field staff and local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, and other topics as needed.

About you


· Have a university degree, preferably in social sciences, business administration, international relations, humanitarian aid/development, or other relevant field

· 2 years of experience working with INGOs in field locations;

· At least 1 year of experience directly working on donor reporting, grants management, program support, or proposal development;

· Strong knowledge of institutional donor regulations (e.g., PRM, GIZ, SDC, UNHCR, and/or EU);

· Good understanding of key financial procedures.

· Excellent English (very strong writing skills required)

· Fluent Arabic is an asset

Technical competencies:

· Familiarity with Programme Cycle Management;**

· Excellent computer skills (MS Word, Excel, online databases, etc.);**

· Good understanding of protection and livelihood programming;

· Ability to analyses complex data and/or information and present it to various audiences.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

Designation of Duty Station: Amman

Start date: ASAP

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.**

Closing date for applications: 11 May 2022

If you have questions or are facing problems with the online application process, please visit**

For further information about the Danish Refugee Council, please consult our website

How to apply

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