HR / Admin Officer

Essential Requirements — all must be met:

• Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a closely related field.
• Minimum three years of progressive HR management and administrative experience within an international NGO, UN agency, or professional international development organization.
• Solid and current knowledge of Iraqi Labor Law No. 37/2015 and the social security system, this is an essential, non-negotiable requirement.
• Demonstrated experience managing full end-to-end recruitment cycles simultaneously for multiple positions, proven ability to meet tight recruitment deadlines.
• Strong organizational skills and absolute discretion in handling confidential personnel and salary information.
• Fluency in Arabic (written and spoken) – mandatory. English at a professional working level – mandatory, as official project documentation and correspondence are in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Desirable — will strengthen your application:

• Professional HR qualification or certification (CIPD, SHRM, or regional equivalent).
• Prior experience managing HR functions on EU-funded or internationally donor-funded projects, including familiarity with EU donor requirements for staffing costs and personnel documentation.
• Experience implementing Safeguarding/PSEAH policies and maintaining confidential incident registers.
• Kurdish language skills are an asset.

KEY COMPETENCIES

• Urgency and recruitment professionalism – the ability to run eight parallel recruitment processes simultaneously while maintaining quality, fairness, and legal compliance is the defining competency for this role in its first month.
• Absolute confidentiality and integrity – handles the most sensitive personnel and financial information in the project with complete professionalism and discretion.
• Collaborative support across two leadership levels – serves both the Program & Operations Director / Country Manager (HR governance) and the Senior Program Manager (recruitment priorities and team operations) with equal effectiveness.
• Systematic compliance orientation – HR files must be legally compliant, complete, and ready for government inspection or donor audit at all times.
• Proactive, anticipatory administration – identifies upcoming administrative needs and prepares for them before being asked, rather than waiting for direction.

Please submit a complete application package including ALL the requirements in the following application form link below- incomplete applications will not be considered:

• A current Curriculum Vitae (CV) in English or Arabic, maximum 4 pages.
• A cover letter of maximum one page, tailored to this specific position and demonstrating how your professional experience meets the essential requirements. Generic or untailored cover letters will not advance in the review process.
• Contact details for three professional references (previous employers or direct supervisors). References will not be contacted without advance notice to the candidate.

Link of the application form here >> Application form