ITB for the LTAs on travel services for UN Agencies in Vietnam

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=42392″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-VNM-01894, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

UNDP Viet Nam is looking for 02 qualified firm/institute/organizations for two Long-term Agreements on the provision of travel services for UN Agencies and their projects in Viet Nam. 

To achieve cost efficiency from economies of scale while ensuring quality of service, one recommendation agreed among the UNAs was to consolidate all the travel requirements and enter into two Long Term Agreements (LTAs) with the 1st and 2nd ranked bidders to serve its all-travel service requirements. Travel, as referred to in the TOR, shall apply to all movements or journeys of UN staff and their projects from one place to another for official business purposes, both international and domestic. 

The successful travel agents shall render high-quality services to all the officers/staff of the UNAs, including their dependents and other travellers authorized/accredited under the UNAs.

This specific tender is managed via the new supplier portal system of UNDP. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal.

A pre-proposal conference will be held at 10.30 am, Friday 30 January 2026. Participation by Bidders in this pre-proposal conference is strongly recommended.

Link to the pre-proposal conference:

<a target="_blank" href="https://UNDP.zoom.us/meeting/register/u9leJRiXSaaBUK_pIoT4VA” rel=”noopener noreferrer”>https://UNDP.zoom.us/meeting/register/u9leJRiXSaaBUK_pIoT4VA

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a href="https://www.UNDP.org/procurement/business/resources-for-bidders” target=”_blank” rel=”noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. YOU ARE ADVISED TO CONTACT UNDP PROCUREMENT UNIT (<a target="_blank" href="https://procurement-notices.UNDP.org/mailto:procurement.vn@UNDP.org” rel=”noopener noreferrer”>procurement.vn@UNDP.org) TO CHECK IF YOU ARE HAVING A PROFILE IN THE SYSTEM.

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UNDP VIET NAM OFFICE

PROCUREMENT UNIT

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-VNM-01894″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)