Project Implementation Officer, Kiritimati Island Water & Energy Projects

Project Implementation Officer, Kiritimati Island Water & Energy Projects

SPC – Secretariat of the Pacific Community

Kiribati

The role

The Project Implementation Officer, Kiritimati Island Water & Energy Projects will assist the Project Coordinator in managing and effectively delivering all aspects of the Kiritimati Island Water and Energy Projects. The Project Implementation Officer will support (and often lead) administration, finance, procurement, stakeholder engagement, contract management, monitoring and evaluation, reporting, site supervision and associated tasks.

The key responsibilities of the role include the following:

• Management and coordination support for the Kiritimati Island Water and Energy Projects:
  • Supporting the Coordinator to effectively and efficiently plan, manage and deliver projects, including administration, finances, travel arrangements, procurement, reporting, stakeholders (including contractors), communications, governance and monitoring;
  • Backstopping the Coordinator as needed, providing full coverage of project management and stakeholder engagement duties (including reporting and donor liaison)
  • Overseeing on-island staff and on-the-ground activities when the coordinator is on duty travel;
  • Project administration and budget oversight by coordinating finance and administration requirements, including processing payments, travel arrangements and preparing cash flow and budget projections;
  • Preparing quality and professional project progress and snapshot reports;
  • Preparing technical briefing documentation for the coordinator and other key stakeholders (GoK, donors, other) as needed;
  • Preparing procurement documentation and liaise directly with SPC’s Procurement Team to expedite bid evaluations and contract award;
  • Actively working with the coordinator to prepare documentation, proposals and investment plans and engage relevant stakeholders to leverage funding to scale-up water and power project scope;
  • Preparing and updating procurement planning and tracking documentation to facilitate effective contract management;
  • Preparing and updating workplans to streamline project delivery and highlight critical path activities.
• Technical support and supervision of water and power supply system improvements:
  • Providing specialist technical input to the design, upgrade, installation, operation, monitoring and maintenance of Kiritimati’s water and power supply infrastructure;
  • Planning and supervising civil works, water system works and power supply upgrades;
  • Engaging and coordinating local contractors and labour groups;
  • Applying professional contact management practices and site supervision;
  • Supporting and guiding SPC’s Communications and Engagement Assistant to collect suitable content to showcase project achievements;
  • Capturing and disseminating lessons learned and best practices where appropriate;
  • Promulgating occupational health and safety (OH&S) practices among staff, contractors, GoK counterparts and labour groups.
• Liaison with and building capacity of government and other key stakeholders:
  • Applying effective and professional communication skills in liaising with SPC, donors, consultants, GoK, community representatives and other stakeholders involved with project implementation;
  • Preparing and delivering clear and concise presentations (covering all projects’ components) at governance meetings;
  • Representing the project at various meetings and speaking clearly and confidently;
  • Directly engaging in and supporting GoK and community capacity building efforts in the upgrade, operation and maintenance of Kiritimati’s water and power supply systems;
  • Leading the development, update and implementation of GEDSI action plans.

Key selection criteria

Qualifications:

A bachelor degree from a recognized institution, in a discipline relevant to: international development, engineering, environmental science, management, water resources management, renewable energy, governance and policy development, and/or another relevant field or equivalent body of knowledge and experience.

Technical expertise:

• At least eight years relevant supervisory and project management experience;
• Strong understanding and experience in project management, including with project-cycles, log-frames, reporting, contract management, MERL and risk management;
• Administration, procurement and financial management systems/processes;
• Experience and understanding of water and energy security challenges and responses in Kiribati, atoll and/or small island environments, at both the national and community levels, and including considerations such as the role of gender.

Language skills:

• Good English communication skills.

Interpersonal skills and cultural awareness

• Knowledge of Pacific Island countries and territories is an advantage.

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