Tender/Procurement
UNDP-WSM - SAMOA
Posted 3 weeks ago

UNDP-WSM - SAMOA

Procurement Process

RFI – Request for Information

Office

UNDP-WSM – SAMOA

Deadline

30-Jan-26 @ 07:59 AM (New York time)

Published on

25-Jan-26 @ 12:00 AM (New York time)

Reference Number

UNDP-WSM-00217

Contact

Ehsanul CHOWDHURY – <a href="https://procurement-notices.UNDP.org/mailto:procurement.ws@UNDP.org”>procurement.ws@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=42381″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-WSM-00217, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

Request for Information (RFI)

Provision of Security Services for United Nations Offices in Samoa

Introduction

The United Nations Development Programme (UNDP), on behalf of United Nations Agencies in Samoa, is issuing this Request for Information (RFI) to conduct a comprehensive market assessment for Unarmed Private Security Services (UPSS) required for One UN House and the FAO Compound in Tuana’imato, Samoa. This RFI is specifically designed to address procurement and market‑analysis shortcomings identified during the recent Oversight Review. It aims to improve market understanding, expand competition, assess vendor financial and operational capacity, and inform a fit‑for‑purpose competitive tender for security services in early 2026.

This RFI intends to:

• Map the market of licensed security service providers in Samoa and the wider Pacific region.

• Identify capacity gaps and realistic service delivery models for UPSS in Samoa.

• Assess potential vendors’ financial stability, guard recruitment capacity, training systems, technology use, and ability to meet UNSMS requirements.

• Understand typical pricing structures (without requesting prices) to inform improved cost transparency in future ITBs.

• Address recommendations from the review committee to ensure competition, value for money, and realistic, non-restrictive tender requirements.

Submission Instructions

Vendors should submit their responses via email in PDF format to:

Quantum Portal

Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Subject Line: RFI – Market Research for Security Services (UN Samoa)

Deadline: 30 January 2026 (Proposed)

Notes & Clarifications

• This RFI does not request prices or binding offers.

• Participation in the RFI is not mandatory for participation in future Tenders.

• The information provided will be used to draft a revised, RPA-reviewed procurement strategy.

• UNDP may follow up for clarification or request a brief presentation/interview.

Contact Information

UNDP Samoa – Procurement Unit

Email: procurement.ws@UNDP.org

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-WSM-00217″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

Sustainable Procurement Indicators :

Social – Human rights and labour issues / requirement to adhere to the Universal Declaration of Human Rights and the fundamental principles and rights at work as referred to in ILO’s core conventions (freedom of association and the effective recognition of the right to collective bargaining, the elimination of all forms of forced labour, the effective abolition of child labour and the elimination of discrimination in respect of employment and occupation) / Evaluation criteria
Social – Human rights and labour issues / requirement to adhere to the Universal Declaration of Human Rights and the fundamental principles and rights at work as referred to in ILO’s core conventions (freedom of association and the effective recognition of the right to collective bargaining, the elimination of all forms of forced labour, the effective abolition of child labour and the elimination of discrimination in respect of employment and occupation) / Minimum mandatory technical specifications and tender requirements

To help us track our procurement effort, please indicate in your email where (unjobvacancies.com) you saw this tender/procurement notice.

RFI – Market Research for Security Services (UN Samoa Offices)