JOB DESCRIPTION

TITLE: Medical Supply chain officer:

TEAM/PROGRAMME: Supply Chain: LOCATION: Kordfan Elobeid

GRADE: NAT 4: CONTRACT LENGTH: 12 months – renewable (subject to availbailty of Budget)

CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.:

ROLE PURPOSE:
The primary responsibility of the Medical Supply chain officer is to ensure effective and efficient implementation of the medical supply chain for SCI. S/he will ensure readiness of Medical Supply chain as it pertains to the selection, quantification, procurement,storage , distribution, maintenance of medical equipment and disposal of medical waste. The role holder will be responsible to handle and transport Vaccines. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.:

SCOPE OF ROLE:
Reports to: HPI
Technical Medical Supply Chain Cordinator
Staff reporting to this post: none:

KEY AREAS OF ACCOUNTABILITY:

Enssure that the selection, quantification, procurement,storage , distribution of medical items according to SCI policies and procedures
Ensure that cold chain is well established, equiepd and monitored with strict attenstion to all Cold chain requirements before and after receiving of cold chain items ( Vaccines etc…)
Ensures proper halndling of Vaccines and transporation and ensure soiurcing the right vendors.
Support in the relationship’s management with suppliers of medical items.
Monitors implementation of the medical contract to ensure it is consistent with contractual agreements. Reports non-compliance to line management.
Liaise with the procurement team to ensure the procurement of medical items is done per required standards and specifications
Ensure the payment are submitted timely to Finance respecting all the Procurement File Checklist and keep a track of paper procurement files – from receipt of the PR or initiation of the procurement, and identify what should be in the file and what stage the file is at.
Keep the record of the medical Contracts and Frame Work Agrement and alerts line manager for expiring contracts.
Notify the line manager of any other issue/challenge in the procurements of medical items which does not meet standards procedures.
Monitor he storage condition of pharmacy warehouses at Country office and field office
Ensure all medical items procured for programs/beneficialies use are recorded in TIM and they are stored adequatery at the pharmacy warehouse.
Provide monthly, quarterly and annual updates on inventory status
Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required;
In collaboration with other logistics team, support all logistical elements, and ensure quality standards of drug management are met include warehousing, cold chain management, stock rotation and control, pipeline management, consumption monitoring and ordering;

Responsible for the maintenance of medical equipment;
Ensure safe waste management of drug and medical supplies;
Work with other supply chain team to take on other logistical tasks as required;
Work with the logistics and medical team overseeing the reverse logistics of drugs and medical supplies and equipment. To review the National List of Registered Medicines and coordinate with the National Ministry of Health regarding the donation of unused medicines;
Verify receipt of medical equipment, the operational status, and coordinate additional medical logistics requirements;
Collaborating with other medical personnel to conduct training sessions for the use of medical supplies and explaining safety instructions and details
Collaborate with relevant stakeholders to implement the general warehouse activities, including inventory management ensuring the warehouse is properly maintained, clean and organised per SCI standards.
Participate in stock counts and support the field offices in conducting their stock counts
Oversee distribution and transportation of medical items from the country office to Field offices or vis-versa.
Ensures schedules are implemented effectively and staff/equipment needed for efficient medical warehouse operations are in place. Identifies and reports any issues with schedules to management.:

BEHAVIOURS (Values in Practice)
Accountability:

holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.

Creativity:

develops and encourages new and innovative solutions
willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity:

QUALIFICATIONS

Bachelor’s Degree in Public Health, relevant Supply Chain Certificates e.g. CIPs:

EXPERIENCE AND SKILLS

Essential

1-2 years of prior work experience in a similar role with international NGOs in humanitarian medical supply chain and cold chain management, vaccine management.
Previous experience of supporting first phase self- sufficient primary health care programmes
Ability to work in and maintain a positive team dynamic in insecure environments;
Demonstrated ability to work in a multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization
Strong knowledge of medical items necessary in various clinical departments
Skilled in assessing quality, price, and durability of medical tools and equipment
A dept at distributing medical supplies to respective units before items run shortage
Advanced computer navigation skills Especially excellent MS Excel/Word skills and PowerPoint and experience with online system
Outstanding communication and organizational skills
Detail oriented, organised with strong experience in requisitioning required medical supplies, ensuring appropriate bill payment

Desirable

· Team- oriented professional with excellent interpersonal skills
· Proven ability to provide sound technical support and effective problem solving
· Capable of decision making in the situation of uncertainty
· Responsiveness to need for change and unique circumstances
· Demonstrated ability to function independently and manage own work plan and deliverables with attention to detail
· Fluent verbal and written communication skills
· Good command of spoken and written English:

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.:

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.:

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.:

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy:

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.: